U -- EDUCATION & TRAINING SERVICES TO INCLUDE LODGING, CONFERENCE & LABS W/EQUIPMENT, AV, AND COMPUTER & INTERNET USAGE

Notice Date

June 12, 2001

Contracting Office

Department of Defense Education Activity, Hqs, Procurement Div, 4040 N. Fairfax Drive, 4th Floor, Arlington, VA 22203

ZIP Code

22203

Solicitation Number

MDA410-01-Q-0205

Response Due

June 21, 2001

Point of Contact

Ms. Janice Brown, Contract Specialist at (703) 696-3844, Extension 1425.

E-Mail Address

Click here to contact the Contract Specialist via (JBrown@hq.odedodea.edu)

Description

This combined synopsis/solicitation is for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The Solicitation Number is MDA410-01-Q-0179. This action will be processed using simplified acquisition procedures. The Department of Defense Education Activity (DoDEA) is a federal government agency, tax exempt, an education activity and qualifies for academic/educational pricing. FSC Code:U099-Other Education & Training Services. NAICS Code:611310-Colleges, Universities and Professional Schools, Size Standard: $5.0M. GENERAL REQUIREMENTS: The Contractor shall be responsible for providing sleeping rooms, conference rooms, computer hardware, networking access, high speed internet access, communications connections, T1 internet connectivity, supplies, copying services, audio visual/communication equipment, labor, and technical support during the period of July 14-27, 2001 and during the period of August 6-10, 2001. Services shall be provided in Leesburg, VA. 56 sleeping rooms (to be paid by individual participants) must be reserved during the period of July 14-27, 2001 and 70 sleeping rooms (to be paid by individual participants) must be reserved during the period of August 6-10, 2001. All services must be located on site. WEEKS: JULY 14-27, 2001. The Department of Defense Education Activity (DoDEA) Educational Technology and Professional Development Branch require meeting rooms, guest rooms, and computer hardware to support the Technology Leadership Team Institute training program for approximately 56 participants. Current research in both professional development and educational technology indicate that unless a teacher changes the way he/she teaches, the likelihood of integrating technology is minimal. The Technology Leadership Team Institute (TLTI), conducted during the school year and summer, brings together a school team of four from each of our stateside and overseas districts to learn about current research in the field of educational technology. Each team examines individual as well as schoolwide instructional practices and develops an action plan to move the school forward. It is critical that school team leaders develop strong skills in understanding the components of a technology rich learning environment and developing a method for creating faculty buy-in. The contractor shall provide guest rooms, conference rooms, computer hardware, networking access, high speed internet access, communications connections, supplies, copying services, audiovisual/communication equipment, labor and technical expertise necessary to support the technical needs of the TLTI. TECHNICAL REQUIREMENTS: The contractor shall provide conference rooms with computers and high speed Internet access to support the TLTI from the period beginning July 14 and ending July 27. All rooms must be accessible from the hours of 6 am until 11 pm daily. The contractor shall provide on-site guestrooms and meals within the government per diem rate from the period beginning July 15 through July 27. DELIVERABLES: The contractor shall provide two classrooms, one large meeting room, copying service, supplies, audiovisual equipment, computer hardware and communication equipment as required for this meeting. This is to include the following: Concierge Charge (faxes, copies, and misc. services) (11 Days), Computers and Printer rental (13 Days), Communications (Lines, usage, and equipment) (13 Days), Communications (Lines, usage, and equipment) (13 Days), AV (10 Days). LINE 0001 HARDWARE RENTAL: Computers and delivery charge (Qty 32), Printers (Qty 4). LINE 0002 COMMUNICATIONS: T1 Connectivity Charge (Qty 1), T1 Usage (Qty 32), Network Installation (Qty 36), Communications Equipment (Qty 2), Supplemental Power (Qty 1), Network & Internet Support (Qty 10). LINE 0003 AUDIO VISUAL: AV Support (Qty 3), Microphone Mixer (Qty 1), Wireless Lavaliere Microphones (Qty 1). LINE 0004 CONCIERGE CHARGES (Qty 1). LINE 0005 COMMUTERS (Qty 20). _________________________________________________________________________ WEEK: AUGUST 6-10, 2001. Three summer staff development programs are planned by the DoDEA Education Division to be held August 6 -- 10, 2001. These include training in Technology Leadership Team Training, Video Production, and Pre-Engineering. These programs are designed to support the DoDEA curriculum cycle for technology. The Department of Defense Education Activity (DoDEA) requires a contractor to provide facilities for a one-week session. The services required include full pension for workshop participants, computer hardware, communications connections, supplies, copying services, and audiovisual/communication equipment for this conference. The requirements for this conference are listed below: LINE 1001 DAY GUEST: includes meals (breakfast, lunch and dinner) and complimentary parking (Qty: 30). LINE 1002A FUNCTION SPACE FOR GROUPS (Qty: 6). Function rooms (classrooms), breakout rooms to be provided at no cost by the contractor. Each room will be provided with a inch VHS VCR and Monitor, overhead projector, screen, whiteboard and 2 easels. All rooms to be available 0800 AM on the first day to 600 PM on the last day. DoDEA staff will be responsible for securing rooms each night. LINE 1002B REQUIREMENTS FOR OFFICE SPACE USAGE (Space is provided at no extra charge): Copy Machine Usage, Centrex phone line (1 Unit), Centrex phone line usage fee (fax, modem, phone) 10 Units. LINE 1003 SERVER ROOM REQUIREMENTS (1 room for server): T-1 Line connectivity for all computers,T-1 Line usage (Qty 10). Network equipment rental (routers, hubs, and wires) (Qty 1), Network installation (60 points), Centrex Phone Line (1 Unit) installation, Centrex phone line usage fee (10 Units), Supplemental Power (1 Unit), Computer Tech Support (10 Units), Delivery charges. LINE 1004A COMPUTER AND AUDIO VISUAL REQUIREMENTS -- SERVER ROOM: Computers -- (Server Room) (Pentium III, 733 MHZ, 128 RAM, 7 Gigabyte Hard Drive, 4 MG Video Ram, CD-ROM drive, Floppy Disk Drive, USB Port Network compatible (10-100 card), Sound Blaster compatible sound card, 15" Color Monitor, Installed Software to include: Novell Network). LINE 1004B COMPUTERS FOR PRE-ENGINEERING/VIDEO PRODUCTION (Group I -a (unit w/CD Read/Write Drive) (Qty 14): Pentium III, 733 MHZ, 128 RAM, 20 Gigabyte Hard Drive, 8 MG Video Ram, CD ROM Drive, Floppy Disk Drive Network compatible (10-100 card), Sound Blaster compatible sound card USB port, Microphone, Speakers, 15" Color Monitor, Installed Software to include: Windows 2000, Office Suite, Netscape Navigator. LINE 1004C COMPUTERS FOR PRE-ENGINEERING/VIDEO PRODUCTION (Qty 22): Group I -b (without CD Read/Write Drive), Pentium III, 733 MHZ, 128 RAM, 20 Gigabyte Hard Drive, 4 MG Video Ram, CD-Rom Read/Write CD-ROM drive, Floppy Disk Drive, USB Port, Network compatible (10-100 card), Sound Blaster compatible sound card, Microphone, Speakers, 15" Color Monitor, Installed Software to include: Windows 2000, Office Suite, Netscape Navigator. LINE 1004D COMPUTERS-FOR TLC GROUP/OFFICE (Qty 17): Pentium III, 733 MHZ, 128 RAM, 7 Gigabyte Hard Drive, 4 MG Video Ram, CD-Rom Read/Write CD-ROM drive, Floppy Disk Drive, USB Port, Network compatible (10-100 card), Sound Blaster compatible sound card, Microphone, Speakers, 15" Color Monitor, Installed Software to include: Windows 2000, Office Suite, Netscape Navigator. LINE 1004E VIDEO MONITORS, 24" for video editing (Qty 20). PRINTER RENTAL (Qty 6). MICROPHONE MIXER in Video Production room (Qty 3). WIRELESS LAVALIERE MICROPHONE (Qty 3). COMPUTER PROJECTORS (Qty 3). AUDIO VISUAL SUPPORT (Qty 3). TRIPODS (Qty 4). CLAUSES/PROVISIONS. The following clauses/provisions apply to this solicitation and are in effect through the date of this solicitation. The provision at FAR 52.212-1 Instructions to Offerors Commercial Items; FAR 52.212-2, Evaluation-Commercial Items with the following evaluation factors inserted in Paragraph "a" of this clause: "Proposals will be evaluated in terms of price, technical acceptability, and past performance. Technical acceptability will be determined by the government during technical review. Technical and past performance, when combined are approximately equal to cost or price. Offerors shall include with their offers a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items. FAR 52.212-4, Contract Terms and Conditions are applicable to this solicitation and can be viewed in full text at www.arnet.gov.. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (02/2000) is hereby incorporated by reference, the following clauses are applicable and incorporated by reference: 52.222-221, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. The DFARS Clause 252.204-7004, Required Central Contractor Registration; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFARS 252.225-7001, Buy American Act and Balance of Payment Program. The full text of the FAR/DFARS references may be accessed electronically at this address: www.arnet.gov. THE FOLLOWING ITEMS SHALL BE SUBMITTED IN WRITING Quotes for this RFQ must be complete, signed, dated, and due in this office at the Department of Defense Education Activity (DoDEA), Procurement Division, 4th Floor, 4040 N. Fairfax Drive, Arlington, Virginia 22203-1635, no later than 4:30 p.m. EDT, 21 June 2001. Quotes should be marked with the solicitation number and addressed to Ms. Janice Brown. Central Contractor Registration (CCR) Database (www.ccr2000.com) and Electronic Funds Transfer (EFT) are mandatory. Quotes shall include (1) a signed offer letter with a schedule of items offered to include unit price; (2) the specifications and/or drawings; and (3) completed Representations and Certifications to include CAGE code, DUNS number and Tax ID number. For questions concerning this solicitation contact Janice Brown, Contract Specialist, via telephone at (703) 696-3844, extension 1425 or email at JBrown@hq.odedodea.edu. Fax proposals are acceptable at (703) 696-4871. NO SEPARATE SOLICITATION WILL BE ISSUED.

Record

Loren Data Corp. 20010614/USOL001.HTM (W-163 SN50O786)