X -- LODGING ACCOMODATIONS WITH CONFERENCE ROOM AVAILABILITY

Notice Date

December 17, 2001

Contracting Office

General Services Administration, Public Buildings Service (PBS), Property Management Divison (6PMT-W), Technical Support West 1500 E. Bannister Road, Kansas City, MO, 64131-3088

ZIP Code

64131-3088

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, Project Management Center of Expertise, intends to block single occupancy sleeping rooms, procure meeting space and meals for their 4th Annual Project Management National Workshop. PROPOSED DATES: March 3-8, 2002 March 10-15, 2002 March 17-22, 2002 (Note -- above dates are NOT in order of preference) MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Monday 6pm -- 8pm Awards Reception/Cash Bar (light refreshments) Tuesday 8am -- 5pm General Session for 300 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 8am -- 5pm 4 breakout rooms for 75 ppl each (rounds of 6) 12n ? 1:30 pm Lunch (in separate room) Wednesday 8am -- 5pm General Session for 300 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 8am -- 5pm 4 breakout rooms for 75 ppl each (rounds of 6) 12n ? 1:30 pm Lunch (in separate room) Thursday 8am -- 3pm General Session for 300 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 8am -- 3pm 4 breakout rooms for 75 ppl each (rounds of 6) 12n ? 1:30 pm Lunch (in separate room) Mid morning and afternoon breaks will be provided daily, time not established. Provide catering menu price list for reception, continental breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within Manhattan Borough (New York City, New York). 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance ($198.00/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates above to allow for optional tours of Federal buildings. LODGING: Sunday 25-50 rooms Monday 250 rooms Tuesday 250 rooms Wednesday 250 rooms Thursday 25 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. 4. No additional charge for double occupancy (i.e., spouses). MEETING: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning. 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2001 -- Las Vegas -- Golden Nugget Hotel 2000 -- Phoenix -- Hyatt Regency Hotel 1999 -- Denver -- Marriott Southeast Hotel CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications -- Commercial Items, (NOTE -- offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate -- $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room -- $_____________/day Breakout Room -- $_______________/room/day Reception Room -- $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices -- Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here -- ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE January 3, 2002, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/GSA/PBS/6PMTW/GS06P02GYC0009/listing.html)

Record

Loren Data Corp. 20011219/SPMSC023.HTM (D-351 SN5153P9)