X -- FOOD, LODGING, A/V AND MEETING SPACE FOR TRAINING.

Notice Date

November 5, 2001

Contracting Office

Corporation for National and Community Service, Chief Financial Officer, North Central Service Center, Metcalfe Building 77 West Jackson Boulevard, Suite 442, Chicago, IL, 60604-3511

ZIP Code

60604-3511

Solicitation Number

01CNSNC001

Response Due

November 26, 2001

Point of Contact

Thomas Wiora, Grants and Contracts Officer, Phone (312) 353-7750, Fax (312) 353-5343, Email twiora@cns.gov

Description

The Corporation for National and Community Service (CNCS) (a federal government agency), North Central Cluster Training Division is planning several Pre-Service Orientation (PSO) for potential AmeriCorps*VISTA members, Early Service Trainings (EST) and Supervisors Trainings. The number of attendees is estimated to be 100 to 200 for each event. CNCS will award a contract to a qualified vendor in the Chicago, IL area who can provide lodging, catering, and meeting space for each event. All projections and logistics are subject to change. The preferred dates for the events are: the weeks of Jan. 28 and/or Feb. 4, 2002; the weeks of Apr. 22 and/or Apr. 29; the weeks of Jul. 22 and/or July 29; the weeks of Aug. 19 and/or Aug 26, and the weeks of Nov.4 and/or Nov12, 2002. (A total of 5 sets of events in the months of Jan., Apr., July, Aug. and Nov.) AmeriCorps*VISTA is a federal program which places members in low-income communities to assist communities in alleviating poverty. Pre-Service Orientation is for potential members who will be contemplating joining our community service initiative. Early Service Training provides additional training after VISTA members are enrolled. Training is also provided to those who supervise VISTAs. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 2002-STS-001, and is issued as a request for a quotation (RFQ). The North American Industry Classification System (NAICS) code for this requirement is 721110 and the small business size standard is $5M. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-19. The provisions at 52.212.1, Instructions to Offerors?Commerical, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions?Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders?Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.225-3; and 52.232-34. Responses to this RFQ are due at the above office by COB November 26, 2001. The facility should have complimentary shuttle service to O?Hare Airport. Facilities that do not have such a service should include an explanation of the shuttle transportation available and indicate any cost. The tentative needs for each event are as follows: Registration Area: Day 1: A registration area with one 6-foot skirted table and 2 chairs set up outside the general session room. One wastebasket is also needed. An area should be designated for luggage until sleeping rooms are available. Dinner served at 5:30 p.m. Meeting Rooms: Days 2 through 5: General session for 100 ? 200 people in rounds of 8 chairs per table, 4 to 8 breakouts for 40 people each, and a hospitality room*. *Hospitality room can be the same room dinner is being served. One meeting room for approximately 10 -- 15 staff members/consultants. Note: All meeting rooms should be set in rounds and ink pens should be provided daily. Sleeping Rooms: 50 to 100 double/doubles and 10 to 20 singles. Participants will be arriving on the day before the events. CNS will provide a rooming list. All sleeping rooms, meals and AV charges should be direct billed. Program Outline and Meals Required: Day 1: Registration and dinner. Day 2: breakfast, lunch, refreshment break, dinner, and hospitality area. Day 3: Breakfast, General Session (100 ? 200 people) lunch, breakout Session 30 ?40 people, refreshment break, dinner, hospitality area. Day 4: Participants checking out-(designated luggage area needed. Breakfast, breakouts, general session, lunch. *Meal Summary: 2-4 breakfasts, 3-5 lunches, 2-4 dinners, 2-4 refreshment breaks. One event might require a repeat of days 1-4 beginning the morning of day 3 ending on day 5. Meals times: Breakfast 7:00 a.m.-8:00 a.m., Lunch noon-1:00 p.m., Refreshment Breaks 3:00 p.m. ? 3:15 p.m., Dinner 5:30-6:30 p.m. The general session room should have a podium, a microphone, a table for materials beside the podium and a flipchart with markers. A flip chart with markers should be available in each breakout room and a table for materials at the front of the room. Tentative agenda subject to change. Additional audio needs will be determined as needed. Additional Information: Bids must include the following information: 1. Per night sleeping room rate for single and double occupancy, not including tax. Include room tax separately. 2. A per person cost for all catering. 3. Charges for meeting room space and audio-visual. 4. If not complimentary, transportation costs to facility. Please submit bids to: Corporation for National Service, 77 W. Jackson Blvd., Suite 442, Chicago, IL 60604, ATTN: Training Specialist, No phone calls will be accepted. All bids are due by COB November 26, 2001. Federal Regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control Guidelines. All proposed prices must be inclusive. For example, audio-visual rentals and the cost of food must include gratuity if applicable. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 01NC001 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The North American Industry Classification System (NAICS) number for this requirement is 721110, Hotels (except casino hotels) Motels and the small business size standard is $5M. The provisions at 52.212.1, Instructions to Offerors?Commerical, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications?Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The clause 52.212-4, Contract Terms and Conditions?Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders?Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3; and 52.232-34. Quotations must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Responses to this RFQ are due at the above office by COB November 26, 2001.

Web Link

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Record

Loren Data Corp. 20011107/XSOL001.HTM (D-309 SN5122W3)