HVAC SUPPLIES

Notice Date

October 18, 2001

Contracting Office

USA Garrison Fort Belvoir, MDW Acquisition Center, 9410 Jackson Loop -- Ste 101, Ft Belvoir, VA 22060-5134

ZIP Code

22060-5134

E-Mail Address

Ellen_B_Harden@belvoir.army.mil (Ellen_B_Harden@belvoir.army.mil)

Description

Description: Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work, as required for Fort George G. Meade, Maryland. Quotations are due 2 November 2001, POC Ellen B. Harden, Contract Specialist, 703-806-4439, e-mail Ellen_B_Harden@belvoir.army.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This procurement is unrestricted. Solicitation number DADW35-02-T-0047 applies and is issued as a Request for Quotation (RFQ). This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS code is 333415 and small business size standard is 750. DPW Supply and Storage at Fort George G. Meade, Maryland has a need for a contract to provide all labor and equipment necessary to supply and deliver HVAC supplies. Any supplies and services to be furnished under this contract shall be done with call orders by telephone and written orders. Payment shall be made by submission of an invoice to the address cited on the SF 1449 in block 18a. This requirement is for a contract with a base year and four option years, if exercised. Base year is from date of award through 30 September 2002 with one line item: Item 0001, Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work. (This is a "Not to Exceed" (NTE) dollar amount line item). Note: Contractor shall notify the Government when 80% of the NTE amount has been reached/met. First option year is from 1 October 2002 through 30 September 2003 with one line item: Item 1001, Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work. (This is a "Not to Exceed" (NTE) dollar amount line item). Note: Contractor shall notify the Government when 80% of the NTE amount has been reached/met. Second option year is from 1 October 2003 through 30 September 2004 with one line item: Item 2001, Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work. (This is a "Not to Exceed" (NTE) dollar amount line item). Note: Contractor shall notify the Government when 80% of the NTE amount has been reached/met. Third option year is from 1 October 2004 through 30 September 2005 with one line item: Item 3001, Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work. (This is a "Not to Exceed" (NTE) dollar amount line item). Note: Contractor shall notify the Government when 80% of the NTE amount has been reached/met. Fourth option year is from 1 October 2005 through 30 September 2006 with one line item: Item 4001, Provide all labor and equipment necessary to supply and deliver HVAC supplies in accordance with the enclosed Scope of Work. (This is a "Not to Exceed" (NTE) dollar amount line item). Note: Contractor shall notify the Government when 80% of the NTE amount has been reached/met. Specific Requirements: The HVAC supplies for this contract are shown in the book entitled: Air Conditioning, Refrigeration and Heating Directory (ARH) (Electronic if available as first choice), published by: Trade service Publications, Inc., 10996 Torreyana Rd., San Diego, California 92121-1192, 800-854-1527. The Contractor shall submit to the using activity a full updated version of the HVAC/ARH Trade Service Book in published form with metal sectional desk rack or electronic version if available. This shall be done no later than seven calendar days after the contract award date. Contractor shall offer one (1) discount or markup percentage to cover supplies shown in the Trade Service Book. Contractor shall state, on the proposal, whether the percentage quoted is a discount or markup. The percentage shall be submitted in decimal form for example, .90 for a discount of 10% or 1.10 for a markup of 10%. The percentage shall be based on the lowest price shown for each supply item (Trade Service Book shows numerous prices per supply item, e.g., list price, trade price, broken carton price, standard package price, etc.-the lowest price amongst these applies to the contract). Contractor shall determine the selling price by multiplying the percentage by the lowest price and the quantity ordered. For example, if the lowest price falls under standard package column, that price would apply to any quantity order (e.g., 1/2, 1/4, 1/8, of a standard package). The Government will order supply items in various quantities. Contractor shall use the identical Trade Service Book provided to the Government when calculating prices. Contractor's percentage shall account for all costs to include freight. The Government shall place approximately 95% of the call orders by telephone and the other 5% shall be written orders. Contractor shall answer the telephone Mondays through Fridays between 7:30 AM and 4:30 PM EST, excluding Federal holidays, to take orders and answer questions with respect to supplies and deliveries. The Government shall have no limit to the number of call orders placed. The authorized caller will assign call order numbers and delivery times for emergency orders and provide such to the contractor at time of call. Contractor shall make deliveries according to the following schedule: emergency orders 2 to 72 hours and routine orders not to exceed 15 calendar days. Contractor shall furnish with each shipment a delivery ticket with the name of the contractor, contract number, call order number, date of order, delivery point, vendor (brand) name, catalog number, EDP number, description, quantity, unit price, extension for subtotal (e.g., 2 units X $1.00=$2.00), subtotal, discount or markup percentage, and total. Proposal preparation: A proposal submitted in response to this requirement shall consist of a cost/price proposal. Cost/Price only will be considered in selecting which proposal offered is the most advantageous to the Government. Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items applies. Provision at FAR 52.212-2, Evaluation-Commercial Items applies with paragraph (a) completed as follows; The following factors shall be used to evaluate offers: Discount or markup percentage. Technical and past performance, when combined, is not applicable. Offerors are required to complete and include a copy of the following provisions with their quotes; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items; DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items. FAR 52.212-4, Contract Terms and Conditions-Commercial Items and Addendum to FAR 52.212-4, Contract Terms and Conditions apply; FAR 52.212-5, Contract terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items apply with the following applicable clauses for paragraph (b); 52.203-6 Restrictions on Subcontractor Sales to the Government with Alternate I, 52.219-8 Utilization of Small Business Concerns, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Disabled Veterans and Veterans if the Vietnam Era, 52.222-36 Affirmative Action for Handicapped Workers, 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, 52.222-19 Child Labor, 52.225-1 Buy American Act Supplies, 52.225-3 Buy American Act Balance of Payments Program, and 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.216-18 Ordering, paragraph (a), Such orders may be issued from date of award through 30 September 2006; FAR 52.216-21 Requirements paragraph (f), Contractor shall not be required to make any deliveries under this contract after 60 days after contract expiration; FAR 52.217-9 Option to Extend the term of the Contract, paragraph (c) contract, including the exercise of any options under this clause, shall not exceed 5 years; FAR 52.228-5 Insurance Work on a Government Installation; FAR 52.232-18 Availability of Funds; and FAR 52.232-19 Availability of Funds for the Next Fiscal Year also applies. DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies with the followings clauses applicable to paragraph (a) 252.205-7000 Provision of Information to Cooperative Agreement Holders, 252.243-7002 Requests for Equitable Adjustment The Government intends to make a single award to the bidder whose offer is the most advantageous to the Government. Sealed offers must be received no later than 2:00 PM EST, 2 November 2001. Quotes sent via the U.S. Postal Service or hand carried, shall be sent to MDW Acquisition Center, Construction/Supply Division, 9410 Jackson Loop, Suite 101, Fort Belvoir, Virginia 22060-5134

Record

Loren Data Corp. 20011022/SPMSC005.HTM (W-291 SN5109T0)