W -- W-RENTAL OF PITNEY BOWES PENALTY POSTAGE METERS

Notice Date

October 5, 2001

Contracting Office

Department of Transportation, United States Coast Guard (USCG), Commandant (G-ACS), U.S. Coast Guard Headquarters, 2100 Second St., SW, Washington, DC, 20593-0001

ZIP Code

20593-0001

Solicitation Number

DTCG23-02-R-HP6006

Response Due

October 22, 2001

Point of Contact

Yolanda Bell, Contract Specialist, Phone 202-267-6206, Fax 202-267-4019, Email ybell@comdt.uscg.mil -- Brenda Peterson, Contracting Officer, Phone (202) 267-6906, Fax (202) 267-4019, Email bpeterson@comdt.uscg.mil

Description

NOTICE OF INTENT: The U.S. Coast Guard (USCG) intends to award a sole source contract to Pitney Bowes of Annandale, VA for the lease of four hundred forty (440) penalty postage meters [model numbers: A905 (total of 267); 6905 (total of 164); E105 (total of 8); and B705 (total of 1)]. The USCG requirement is for penalty postage meters that are fully compatible with existing Pitney Bowes mail processing equipment being used throughout the USCG. Since current USCG mailing equipment is Pitney Bowes, and USCG personnel are trained on this Pitney Bowes equipment, mixing other vendor?s equipment will not be cost or time effective. Pitney Bowes is the only known company that produces the Programmable Read Only Memory (PROM) for their equipment that is required for USCG Mailing systems. SYNOPSIS AND SOLICITATION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. The solicitation number is DTCG23-02-R-HP6006, which is a request for quotation (RFQ). The solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular 97-27. NAICS code is 532420. FOB is destination. Delivery is required to 440 USCG locations throughout the United States. Installation and testing at all 440 locations is required to be completed 15 days after date of award. The period of performance for the lease is November 1, 2001 through September 30, 2002. The contractor shall provide all facilities, necessary management, supervision, personnel, labor, equipment and materials required for the performance of this requirement. The contractor shall set up, install, and test all equipment provided, at destination, to ensure the postage meters print the correct postage and accurately account for all postage used. The contractor shall provide a project manager who shall be responsible for all work performed under this contract and shall be a single point of contact for the Contracting Officer and designated representatives of the Contracting Officer. The project manager, or an alternate, shall be available Monday through Friday, from 8:00 AM to 4:00 PM, within 4 hours for routine matters and 60 minutes for emergency matters for discussion and resolution of problems. The penalty postage meters shall be capable of being set for any class of postage, in any denomination up to at least $99.99. The penalty postage meters must be capable of interfacing with all currently owned USCG Pitney Bowes electronic scales for automatic meter setting. The contractor shall provide a monthly postage activity summary containing every postage transaction. During the lease, the contractor shall provide to each Coast Guard unit, a functionally equivalent (loaner) penalty postage meter in good working condition should the original postage meter malfunction for more than eight (8) continuous hours. When/if the postage meter requires servicing or a malfunction occurs, there shall be a service representative able to respond within: 8 hours after the USCG Cutter with the malfunctioning meter docks at any location within the 50 United States, Puerto Rico, St. Thomas VI, and Guam; 4 hours after a USCG land-based unit within the 50 United States reports their postage meter problem to the contractor. The contractor shall provide two units of consumable supplies for each mailing system as part of the lease agreement. A unit of consumable supplies will consist of ten rolls of meter tape and two ink cartridges or an equivalent number of bottles of ink. All equipment requiring electrical power shall include automatic protection and line filtering against brownouts, power surges, or any other voltage fluctuations that may cause damage to the equipment or its volatile memory and be in compliance with Underwriters Laboratory (UL) certified standards, or other nationally recognized testing laboratory?s certified standards. To receive a copy of the Statement of Work and delivery location list, send an e-mail request (with the solicitation number on the subject line) to ybell@comdt.uscg.mil not later than October 12, 2001. The following FAR provisions apply: FAR 52.212-1, Instructions to Offerors ? Commercial Items; FAR 52.212-3, Offeror Representations and Certifications ? Commercial Items; FAR 52.212-4, Contract Terms and Conditions ? Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items. Responses shall include relevant pricing and service information. Quotes must be received by 2:00 PM EST on October 22, 2002 and should be mailed to Ms. Yolanda Bell at the above address, e-mailed to ybell@comdt.uscg.mil, or faxed to 202-267-4475, Attn: Yolanda Bell. See Note 22.***** NOTICE TO OFFERORS?SOLICITATION OMBUDSMAN PROGRAM It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential offerors who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the offeror should then contact the Coast Guard Solicitation Ombudsman at the address below: Commandant (G-CPM-S/3) 2100 Second Street, SW Washington, DC 20593-0001 FAX: 202-267-4011 For information regarding this synopsis/solicitation, please telephone Ms. Yolanda Bell at 202-267-6206.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/DOT/USCG/GACS/DTCG23-02-R-HP6006/listing.htm l)

Record

Loren Data Corp. 20011010/WSOL001.HTM (D-278 SN510107)