Q -- IMAGING SERVICES AT CHARLOTTE (NC) CBOC

Notice Date

September 24, 2001

Contracting Office

Department of Veterans Affairs, Hefner Medical Center, 1601 Brenner Ave., Salisbury, NC 28144

ZIP Code

28144

Solicitation Number

RFP 659-09-02

Response Due

October 9, 2001

Point of Contact

Jolette Cole @ (704)638-9000 x 3220

E-Mail Address

Click here to contact the Contracting Officer: jolette.cole@med.va.gov (jolette.cole@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and FAR Part 13 as supplemented with additional information in FAR Part 15. This announcement constitutes the only solicitation; proposals are being requested. A written solicitation will not be issued. The solicitation is issued as a Request for Proposal and is assigned number RFP 659-09-02. The solicitation document and incorporated provisions are those in effect through FAC 97-27. Award is subject to the availability of VA appropriations and will be based on cost, past history and best value to the Government. All factors are equal. The authority for this procurement is Title 38, USC Section 8153. This procurement is 100% set-aside for Small Business. NAICS code is 621512; small business size standard is $10 million dollars. The Hefner VAMC, Salisbury, NC intends to relocate the current CBOC in Charlotte, NC to 8401 Medical Plaza Dr., Charlotte, NC on/about 10/29/01. This CBOC will provide primary care services to select veteran beneficiaries assigned to the Charlotte CBOC. This solicitation is seeking to contract for radiology services at a freestanding clinic or an imaging service with a local hospital. Due to the aging veteran population and the VA's desire for prompt service, the clinic or imaging services must be located within 5 miles of the Charlotte address. Proof must be furnished with the proposal. Past history indicates approximately $22,000 was expended in FY 99, $28,000 in FY 00 and estimated $22,000 for FY 01. During a fiscal year, approximately 350 chest x-rays, 200 spine, 75 abdomen, 300-400 extremities and 300 miscellaneous (pelvis, coccyx, nose, etc) have been ordered. There are seven (7) contract line item numbers (CLIN) per year including base year plus four option years. The CLIN for each year will reflect (1) Cranium, sinus, mastoid, jaw est 6/yr $_____; (2) Chest-single view est 1/yr $______; (3) Chest multiple view est 378/yr =$_____; (4)Abdomen-Kub est 12/yr $_____; (5) Obstructive Series est 9/yr $______;(6) Skeletal-spine & sacroiliac est 219/yr $_____. The quantities are estimates based on past history and represent one year. Firms are reminded when preparing and submitting their proposal the estimate is for one year. The quantities are expected to remain constant throughout the term of the contract. The firm submitting a proposal must submit pricing for the base year plus the four one-year renewal option years. The VA does not guarantee any specific number of exams nor that all listed exams will be ordered. The offeror's price should be based on the Federal Reimbursement Schedule. The radiologist(s) performing this service must be board certified. If the successful contractor is owned by a hospital, the hospital must be JCAHO accredited. The imaging services will be for those veterans seen and referred by a practitioner at the Charlotte CBOC. It is the VA's intention to solicit and award a firm fixed-price, indefinite quantity contract. The Charlotte CBOC practitioners will call the radiology office to advise that a patient is being referred for a STAT, urgent or routine examination interpretation. STAT readings shall not incur an additional fee above the basic negotiated fee. In the case of STAT or urgent orders, results must be faxed to the Charlotte CBOC within two (2) hours of the patient's arrival in the radiology office. A written hard copy must follow within two (2) calendar days. Routine reports should be faxed within three (3) days, with a hard copy to follow within (2) calendar days of the faxed report. The contractor will be required to store films at their site and have them available for checkout urgently for sick patients who require transfer, hospitalization, etc. The contractor will be legally responsible for x-rays as a part of the patient medical record. Occasional phone consultations with Charlotte CBOC personnel will be provided by the radiologist, when needed, at no additional expense to the Government. Any questions concerning the exam will be referred to the practitioners at the Charlotte CBOC. A list of the CBOC practiioners and their telephone number will be provided the Contractor after award. Invoices shall be submitted monthly (in arrears) the the Chief, Imaging Service (114) Hefner VAMC, 1601 Brenner Ave., Salisbury, NC 28144. Each invoice must reflect the veteran's full name, social security number, date of service, type of exam, CPT code and the (contractually agreed upon) charges. A verification system will be implemented to accurately count the number of exams. The charges for this programs will be borne by the Salisbury VAMC. No patient or patient's insurance will ever be billed. The Austin Data Processing Center will make payment for services rendered. The contractor must completed, prior to beginning service, a SF 3881, which will be furnished by the Contracting Officer. This form authorizes the VA to make payment directly to the contractor's financial institution. The hours of operation of the Charlotte CBOC are Monday through Friday, 8am-6pm, local time. The hours of operation of the Contractor's facility should be, at a minimum 8am -- 5pm local time. The Charlotte CBOC will be closed the following Government holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day. The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the contracting oiffcer on all matters pertaining to contract administration. Only the contracting officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The following provisions apply to this solicitation: 52.212-1, Instruction to Offerors-Commercial Items; 52.212-4, Contract Terms and Conditions Commercial Items and addendum; 52.212-5 (May 2001) Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items; 52.237-3 Continuity of Services; 52.217-5 Evaluation of Options; 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.224-1 Privacy Act Notification; 852.270-4 Commercial Advertising; 852.271-70 Services provided Beneficiaries, including clauses incorporated by reference which are (11)(12)(18)(24) and in section c(1)and (2). The information required in provisions 52.212-1, 52.212-2, a completed copy of provisions 52.212-3, Offeror Representations and Certifications, Commercial Items; 852.219-70 Veteran Owned Small Business Certification and a copy of current indemnification and Medical Liabiliy Insurance as stated in VAAR 852.237-70 must be submitted with the offer. The clauses may be accessed the Internet at http://www.arnet.gov/far (for FAR clauses) and VAAR at http://www.va.gov/os&mm/policy. Proposals shall be submitted to the attention of Jolette Cole (04P0 at the Hefner VA Mediacl Center, 1601 Brenner Ave., Salisbury, NC 28144 no later than close of business October 9, 2001. Faxed proposals are not acceptable. The solicitation number (RFP 659-09-02) shall be listed on the outside of the proposal for identification purposes.

Record

Loren Data Corp. 20010926/QSOL011.HTM (W-265 SN50Y4A5)