45 -- INCINERATOR MONITORING SYSTEM

Notice Date

September 20, 2001

Contracting Office

VA Medical Center, Attn: Contracting Officer (90C), 7305 N. Military Trail, West Palm Beach, FL 33410-6400

ZIP Code

33410-6400

Solicitation Number

RFQ-548-02-263-SM

Response Due

October 27, 2001

Point of Contact

Stacey Malott-Hennes, Contracting Officer 561-882-6510, Suzanne Byrne 561-882-6508

E-Mail Address

Click here to contact the Contracting Officer via (stacey.malott-hennes@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation # RFQ-548-02-263-SM is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses are those in effect through FAR 97-27. Item #1: Contractor shall provide all labor, tools, equipment, materials and supervision to furnish and install a new incinerator monitoring system which will satisfy the new EPA requirements and other items as noted in the "Requirements" section of this document, for the operation of our existing Hospital/Medical/Infectious Waste Incinerator. The new EPA regulations will become effective November 2001. The medical center has to install a new monitoring system to meet the new regulations. Requirements: Contractor will furnish and install a complete monitoring data logger system to include the following: The proposed monitoring system will include a data logger, integrated weight scale with credit offered should our scale be usable, one (1) personal computer with CD-ROM burner and printer installed in the plant supervisors office and one (1) monitor installed in the incinerator plant operators station. The system must be compatible and share data with both the Siemans Incinerator PLC and the Allen-Bradley Scrubber PLC and structure it according to the current EPA regulations. The software will be compatible with Windows NT 4.0 and local network. The system will be required to gather and compare the data in a 3-hour rolling average against permitted conditions to demonstrate compliance. Also guarantee that the system will not be able to generate non-compliance data from the incinerator for EPA enforcement use. Additionally the program should lock out the ability to charge waste if the incinerator is non-compliant in any of the parameters exceeding the allowable limit of any 3-hour average by 50%. We require a text notification and functional operator bypass on the PC screen that will allow the operator to continue to load waste if it is activated. This will assume the issue that caused the 3-hour average to exceed 50% has been, or is in the process of being corrected. If the 3-hour average continues to exceed EPA regulations up to 80% of the average 3-hour window, it will automatically lock out the incinerator until the situation has been corrected. This is to guarantee that we will not record data into the violation report section. We require automatic calibration checks on a regularly scheduled basis, continuous emission monitors, and flow monitors. (Flow monitors require this check each day). The new system will measure and record nine (9) parameters at a frequency that will comply with the new EPA regulations. The nine (9) parameters are as follows: 1. Minimum temperature of secondary chamber 2. Date, time and maximum weight of each charge fed into the HMIWI. 3. Maximum temperature of flue gas (treated exhaust gas from scrubber stack). 4. Minimum amperage to wet scrubber (rotary atomizer amps). 5. Minimum scrubber liquid flow rate. 6. Minimum scrubber liquid pH. 7. Measuring use of the bypass stack including date, time, and duration. 8. Maximum CO levels. 9. Maximum O2 level, normalized to 7%. The new monitoring system will have the capability of monitoring data at all times during HMIWI operation except during periods of monitoring equipment malfunction, calibration, or repair. At a minimum, according to the regulations, valid monitoring data will be obtained for 75% of the operating hours per day and 90% of the operating days per calendar quarter that the medical center is combusting hospital waste, and or medical/infectious waste. Since the regulations require valid monitoring data 75% of the operating hours per day and 90% of the operating days per calendar quarter, a separate front end system is required to be installed with the new monitoring system in addition to the existing Siemans PLC. The system will have the capability to include new points added without the addition of new hardware. Also to have the software capability to organize and form reports to the EPA for both quarterly and annual reports. We request three (3) repair/operation manuals, list of equipment , QA/QC and certification plan and provide training to the incinerator operators. The system must be turnkey with a guarantee to meet Palm Beach County Ordinance # 92-22 and EPA regulations under Title 5. Delivery Date: Equipment must be installed and operational no later than November 1, 2001. Provisions at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition with the following addenda: Offerors shall include the following information when submitting a quote under this solicitation; (1) Manufacture's specification sheet for item or items offered, (2) Description of warranties available with each item offered, (3) References; Past customers who have had a system same/similar to this installed at their facility. Offerors should also include a completed copy of the provision at 52.212-3 Offeror's Representations and Certifications Commercial Items with their offer. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers; Technical capability, Past Performance, and Price. The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition. FAR 52.212-5, Contract terms and conditions required to implement statue or executive orders. Commercial Items, applies to this acquisition with the following applicable additional clauses from paragraph (b): 52.222-21 Prohibition of segregated facilities (2-99), 52.222-26 Equal Opportunity (EO11246), 52-222-35 Affirmation Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 412), 52.225-1, Buy American Act Balance of Payments Program Supplies, (41 U.S.C. 10a, & 10d), 52.232-34, Payment By Electronic Funds Transfer other than Central Contractor Registration (31U.S.C. 3332). Offers are due September 27, 2001 by 4:00 P.M. (est.). Mail solicitations to: VA Medical Center, ATTN: Stacey Malott-Hennes, Room 2C-266, 7305 N. Military Trail, West Palm Beach, Florida, 33410-6400. Faxed offers will be accepted at (561) 882-6507, if followed up with a confirmation call to me at the number listed above.

Record

Loren Data Corp. 20010924/45SOL001.HTM (W-263 SN50Y1N3)