X -- LEASE OR RENTAL OF FACILITIES

Notice Date

August 31, 2001

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

n/a

Response Due

September 21, 2001

Point of Contact

Sonya Staples 312-353-7189

Description

The Corporation for National Service (CNS) (a federal government agency), North Central Cluster Training Division is planning a Pre-Service Orientation (PSO) for potential AmeriCorps*VISTA members, 2 Early Service Trainings (EST) and a Supervisors Training. The number of attendees is estimated to be 130 for PSO; 150 for each EST and 50 for Supervisors. CNS will award a contract to a qualified vendor in the Chicago, IL area who can provide lodging, catering, and meeting space for the PSO. All projections and logistics are subject to change. The preferred dates are: November 5 9, 2001 for EST events and November 14-17, 2001 for PSO and Supervisors Trainings. AmeriCorps*VISTA is a federal program which places members in low-income communities to assist communities in alleviating poverty. Pre-Service Orientation is for potential members who will be contemplating joining our community service initiative. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 2002-STS-001, and is issued as a request for a quotation (RFQ). The North American Industry Classification System (NAICS) code for this requirement is 721110 and the small business size standard is $5M. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-19. The provisions at 52.212.1, Instructions to Offerors Commerical, applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders Commercial Items applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-21; 52.222-22; 52.222-23; 52.225-3; and 52.232-34. Responses to this RFQ are due at the above office by COB September 21, 2001. The facility should have complimentary shuttle service to O'Hare Airport. Facilities that do not have such a service should include an explanation of the shuttle transportation available and indicate any cost. The specifics for 2 EST events are as follows: Registration Area: Day 1: A registration area with one 6-foot skirted table and 2 chairs set up outside the general session room. One wastebasket is also needed. An area should be designated for luggage until sleeping rooms are available. Meeting Rooms: Days 1 through 5: General session for 150 people in rounds of 8 chairs per table, 4 breakouts for 40 people each, and a hospitality room*. *Hospitality room can be the same room dinner is being served. One meeting room for 10 staff members/consultants. Note: All meeting rooms should be set in rounds and ink pens should be provided daily. Sleeping Rooms: 50 double/doubles and 10 singles. A few participants will be arriving on the day before the events begins requiring approximately 5-10 sleeping rooms. The majority of the guests will arrive the morning of the event (Day 1). CNS will provide a rooming list. Program Outline and Meals Required: Day 1: Registration 11:00 a.m. 11:30 a.m. lunch 11:00 a.m. 12:30 p.m. EST begins 12:30 p.m. 2:45 p.m. Refreshment break 2:45 p.m. 3:00 p.m. PSO cont. 3:00 p.m. 5:00 p.m. Dinner 6:00 p.m. 7:00 p.m. Hospitality area 7:00 p.m. 9:00 p.m. Day 2: Breakfast 8:00 a.m. 8:30 a.m. General Session 8:45 a.m. 11:45 a.m. Lunch 12:00 p.m. 1:00 p.m. Breakout Session 1:00 p.m. 2:30 p.m. Refreshment Break 2:45 p.m. 3:00 p.m. Breakout Sessions cont. 3:00 p.m. 5:00 p.m. Dinner 6:00 p.m. 7:00 p.m. Hospitality area 7:00 p.m. 9:00 p.m. Day 3: Participants checking out 7:30 a.m. 8:45 a.m. (Designated luggage area needed) Breakfast 8:15 a.m. 9:00 a.m. Breakouts 9:00 a.m. 11:00 a.m. General Session 11:00 a.m. 12:00 p.m. Lunch 12:00 p.m. 1:00 p.m. First EST ends approximately 1:00 p.m. Day 3: 2nd group arrives same outline as above *Meal Summary: 4 breakfasts, 5 lunches, 4 dinners, 4 refreshment breaks. PSO event is as follows: Day 1: Participants will be arriving throughout the day. A possible reception from 6:00 8:00 p.m. Registration area: Days 2&3 (day 2 only) 4 6-foot skirted tables and 8 chairs set up outside the general session room. (days 2&3)1 general session area for 130 people and 5 breakout rooms for 30 people each. Meals: breakfast, lunch and dinner times same as for EST events. Day 4-everyone checkout of hotel except consultants and CNS staff. One meeting room for 50 consultants and staff throughout the event and the day after. Sleeping Rooms: 50 double/doubles and 70 singles. A/V Equipment for both events: The general session room should have a podium, a microphone, a table for materials beside the podium and a flipchart with markers. A flip chart with markers should be available in each breakout room and a table for materials at the front of the room. Additional audio needs will be determined as needed. Additional Information: FACILITY MUST BE HANDICAP ACCESSIBLE and FEMA approved. Bids must include the following information: 1. Per night sleeping room rate for single and double occupancy, not including tax. Include room tax separately. 2. A per person cost for all catering. 3. Charges for meeting room space and audio-visual. 4. If not complimentary, transportation costs to facility. Please submit bids to: Corporation for National Service, 77 W. Jackson Blvd., Suite 442, Chicago, IL 60604, ATTN: Training Specialist, No phone calls will be accepted. All bids are due by COB September 21, 2000.

Record

Loren Data Corp. 20010905/XSOL001.HTM (W-243 SN50W6C9)