99 -- N00189-01-R-0049

Notice Date

August 16, 2001

Contracting Office

Department of the Navy, Naval Supply Systems Command, FISC NORFOLK HAMPTON ROADS, ACQUISITION DEPT, CODE 200 1968 GILBERT STREET, SUITE 600, NORFOLK, VA, 23511-3392

ZIP Code

23511-3392

Solicitation Number

N00189-01-R-0049

Response Due

September 5, 2001

Point of Contact

Marchetta Smith, Contract Specialist, Phone 757-443-1445, Fax 757-443-1424, Email marchetta_a_smith@nor.fisc.navy.mil -- Marlene Chambley, Supervisory Contract Specialist, Phone 757-443-1362, Fax 757-443-1424, Email marlene_k_chambley@nor.fisc.navy.mil

Description

NOTE 1: APPLIES TO THIS SOLICITATION-100% SMALL BUSINESS SET ASIDE. This is a combined synopsis/solicitation for commercial courier services prepared in accordance with the format prescribed in Subpart 12.6 of the FAR, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation document will not be issued. The solicitation number for this procurement is N00189-01-R-0049. This solicitation is being as a Request for Proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-27. The Standard Industrial Code is 492210 the small business size standard is 1500 Employees. This requirement is for scheduled courier service to transport laboratory specimens and radiological films between TRICARE Prime clinics located in Chesapeake, Virginia Beach, Admiral Joel T. Boone Branch Medical Clinic, and Charette Health Care Center, and Naval Medical Center, Portsmouth, VA. The contract shall be for a one-year (12 months) base period with priced option provisions to extend the term for 4 additional one-year periods. The anticipated base period of the contract is 01 October 01 through 30 September 2002. PLACE OF PERFORMANCE: Locations for pick-up and delivery services are: (1) TRICARE Prime Clinic Chesapeake, Greenbrier Station, 1011 Eden Way North, Suite H, Chesapeake, VA 23513; (2) TRICARE Prime Clinic Virginia Beach, 2100 Lynnhaven Parkway, Suite 201, Virginia Beach, VA 23456; (3) ADM Joel T. Boone Branch Medical Clinic, Naval Amphibious Base, Little Creek, 1035 Nider Boulevard, Suite 100, Norfolk, VA 23521-2731; and (4) Charette Health Care Center, Radiology Dept, Mammography, Bldg 2, 1st Floor, Room 121503, Main Laboratory, Bldg 2, 1st Floor, Naval Medical Center Portsmouth, 27 Effingham Street, Portsmouth, VA 23708-2197. Items to be transported are radiological films, laboratory specimens, specimen containers, and supplies. Laboratory specimens include blood, urine, human tissue, secretions, excretions and other body fluids. These specimens are considered hazardous materials and will be packed for transport by Government personnel. Other hazardous materials to be transported may include reagents and chemicals. The contractor shall be aware of and comply with the Universal/Standard precautions recommended by the Center for Disease Control, and mandated by the Occupational Health and Safety Administration (OSHA), which state that each specimen must be considered a health hazard. Code of Federal Regulations, Section 29 applies. Laboratory specimen containers may or may not contain room temperature samples, refrigerated samples, or frozen samples. In order to maintain the integrity of the laboratory samples and radiological films, vehicles used by the contractor to transport samples shall maintain temperatures no higher than 85 degrees or lower than 55 degrees Fahrenheit. All items shall be protected from direct sunlight. The contractor agrees to ensure that the original specimen storage temperature (room temperature, refrigerated, frozen) is maintained until delivery to the designated destination. Laboratory specimens and radiological films shall be picked up from the laboratories at the TRICARE Prime Clinic Chesapeake and Virginia Beach clinics. Specimens and films shall be delivered directly to the Laboratory and Radiology Departments in the Admiral Joel T. Boone Branch Medical Clinic and the Radiology Department at Charette Health Care Center, Naval Medical Center, Portsmouth, VA. Laboratory specimens shall be delivered to the Laboratory at Boone Branch Medical Clinic within two (2) hours of pick-up from Virginia Beach and Chesapeake TRICARE Prime Clinics, unless otherwise specified. Radiological films shall be delivered to the Radiology Department at Boone Branch Medical Clinic within two (2) hours of pick-up from the Virginia Beach and Chesapeake TRICARE Prime Clinics, unless otherwise specified. Charette Health Care Center will be the final daily delivery/pick-up point. The courier shall sign a log at each delivery/pick-up site confirming the date and time of delivery/pick-up. It is anticipated that most of the courier traffic will be pick-ups from the Chesapeake and Virginia Beach TRICARE Prime Clinics with deliveries to Boone Branch Medical Clinic and Charette Health Care Center. However, there may be occasional return traffic from Boone Branch Medical Clinic to other locations. Items being returned to the TRICARE Prime Chesapeake and Virginia Beach Clinics shall be delivered at the time of the next scheduled trip to each clinic. Radiological films shall be returned to the Chesapeake and Virginia Beach TRICARE Prime Clinics from Boone Branch Medical Clinic. Unanticipated pick-ups and deliveries may be required on an as-needed basis. Authorized Government representatives will notify the contractor of the need for each unscheduled service by phone. The contractor shall respond to each emergent requirement within two (2) hours from time of notification by the authorized Government representative. Each clinic will establish a list of authorized Government representatives and will communicate that information to the contractor in writing. The Government will provide insulated containers to transport laboratory specimens and transport envelopes for radiological films. The maximum weight of each item will be no more than 50 pounds. Each facility will provide biohazard transport bags to package the specimen and will indicate the specimen storage temperature requirement. The contractor provided couriers shall be fluent in the English language, shall be uniformed, shall be identified with a picture identification badge, shall have passed drug screening, and shall have had criminal background checks conducted by the contractor. The contractor shall demonstrate past and current experience in transporting biological specimens. The contractor shall submit two (2) letters of verification of experience in transporting biological specimens and other health care related materials. Letters shall be on the company's letterhead and provide a point of contact and telephone number. The contractor's drivers and vehicles shall possess the following: (1) Virginia State driver and vehicle licenses; Insurance as required by the Virginia Division of Motor Vehicles, and all proper and current passes and decals required for entry to Government property. All pricing shall be FOB DESTINATION. INSPECT AND ACCEPT BY GOVERNMENT AT DESTINATION. Morning pick-ups from Chesapeake and Virginia Beach TRICARE Prime laboratory specimens and diagnostic radiological films shall be delivered to the Laboratory and Radiology Departments at Boone Branch Medical Clinic by 9:30 AM. Afternoon pick-ups shall be delivered to the Boone Branch Medical Clinic by 7:00 PM, Monday through Friday. Mammography films for delivery to Charette Health Care Center shall be delivered no later than 11:30 AM Monday through Friday and on designated holidays. No afternoon pick-ups of mammography films will be required. The services shall be delivered under the specified schedule: (1) TRICARE Prime Clinic Chesapeake, Greenbrier Station, 1011 Eden Way North, Suite H, Chesapeake, VA 23320, Pick-up/Delivery Schedule: Monday -- Friday 7:30 AM and 5:00 PM; Saturday -- 5:00 PM; Sunday -- Service NOT required; Holidays as follows: 5:00 PM, Columbus Day, Veterans' Day, Martin Luther King Day, and Presidents Day; (2) TRICARE Prime Clinic Virginia Beach, 2100 Lynnhaven Parkway, Suite 201, Virginia Beach, VA 23456; Pick-up/Delivery Schedule: Monday -- Friday, 8:30 AM and 6:00 PM, Saturday & Sunday, 6:00 PM, Holidays as follows: 6:00 PM, Columbus Day, Veteran's Day, Martin Luther King Day, and Presidents Day; (3) Boone Branch Medical Clinic, Naval Amphibious Base Little Creek, 1035 Nider Boulevard, Norfolk, VA 23521, Pick-up/Delivery Schedule: Monday -- Friday 9:30 AM and 7:00 PM, Saturday & Sunday , 7:00 PM, Holidays as follows: 7:00 PM, Columbus Day, Veterans Day, Martin Luther King Day, and Presidents Day; (4) Charette Health Care Center, 27 Effingham Street, Portsmouth, VA 23708, Pick-up/Delivery Schedule: Monday -- Friday -- 11:30 AM, Mammography and Laboratory, 9:00 PM Laboratory only, Saturdays & Sundays: 9:00 PM Laboratory only -- Holidays as follows: 9:00 PM, Columbus Day, Veterans Day, Martin Luther King Day, and Presidents Day; and, (5) Holidays which services are NOT required at all locations are as follows: Thanksgiving Day, Christmas Day, New Year's Day, Memorial Day, Independence Day, and Labor Day. If no items require return delivery from Boone Branch Medical Clinic to the TRICARE Prime Chesapeake or Virginia Beach clinics, it will not be necessary to make a return trip until the next scheduled pick-up time. Radiological reports and films picked up from Charette Health Care Center shall be delivered to the appropriate TRICARE Prime clinic at the next scheduled pick-up/delivery time. The following FAR provisions applies to this solicitation and are incorporated by reference: FAR 52.212-1, Instructions to Offerors-Commercial Items (Oct/00), FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Jan/01). In accordance with FAR 52.212-1 all Offerors are required to submit offers signed and dated on letterhead stationary to the office specified in this solicitation at or before the exact time specified in this solicitation. Offerors may obtain copies representations and certifications by submitting a request via e-mail to the Contract Specialist, Ms. Marchetta A. Smith at marchetta_a_smith@nor.fisc.navy.mil The written proposal shall provide the minimum requirements as specified in FAR 52.212-1. IMPORTANT NOTE: Product literature is required and proposals shall be exclusive of pricing, as pricing mechanism used shall be in the form of reverse auction (see below). Offerors shall submit their proposal to the Fleet and Industrial Supply Center (FISC) Norfolk at the following email address: Marchetta_a_smith@nor.fisc.navy.mil Attn: Marchetta A. Smith, Contract Specialist, Code 202B4, Reference RFP N00189-01-R-0049. (email link below) All offers shall be received no later than the closing time and date of 1600 on 05 September 2001. ELECTRONIC SUBMISSION OF PROPOSAL: (a) By submission of a offer on electronic media, the offeror certifies that the submission is readable on the hardware and software operating system format specified in this solicitation, and has been verified as free of viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government will only evaluate the readable electronic files. (b) By submission of the electronic offer the Offeror certifies that: (1) The media on which electronic proposals are submitted have been verified as readable on the following hardware and software operating system format specified: Microsoft Windows Operating System 95, Microsoft Word 97, Microsoft Excel 97, Microsoft Access 97, or graphics file format jpeg, tif or bitmap. (2) The media on which electronic proposals are submitted have been verified as free of viruses via the usage Norton Anti-Virus or other comparable commercial anti-virus scanning software, (c) A proposal that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in such a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, the proposal will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals. FAR 52.212-2, Evaluation-Commercial Items (Jan/1999): The Government will award a contract resulting from this solicitation, on the basis of low price technically acceptable offer. The low offeror whose proposal conforms to the solicitation as determined by Past Performance Information (letters of performance references), and certification of drivers and vehicles which include the requirement for adequate temperature controls for transporting the specimens to and from locations shall be the recipient of the award. The following clauses apply to this solicitation and are hereby incorporated by reference: FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May/2001); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May/2001), subparagraphs (b) (11), (12), (13), (14), (15), and (24). The following DFARS provisions and clauses apply to this solicitation and are incorporated by reference: DFARS 252.204-7004, Required Central Contractor Registration (March/2000). REVERSE AUCTION: Pricing will be submitted during a competitive, anonymous, on-line reverse auction. The reverse auction will commence on 15 August 2001 and terminate on 05 September 2001 at 1600. Offerors will submit pricing only through the online mechanism supplied by Procuri.com. Offerors will not submit pricing via any other mechanism including but not limited to post, courier, fax, E-mail, or orally unless specifically requested and or authorized by the Contracting Officer. This announcement constitutes an invitation to submit an offer. Offerors shall complete the registration process through Procuri.com (http://www.govauctions.procuri.com) in accordance with the established procedures and guidelines. All Offerors are invited to access and take part in a reverse auction online, where offerors will be able to bid or view applicable data. Procuri.com and/or Marchetta A. Smith of FISC Norfolk be available to assist Offerors and provide training for the event, as well as provide the necessary additional information, agreements and instructions to each participant. All bids must be in the legal currency of the United States of America. Accuracy of Information: Buyers and/or Suppliers may not artificially manipulate the price of a transaction by any means. It is unacceptable to place bad faith bids, to use shills in the bidding process or to collude with the intent or effect of hampering the competitive bidding process. All Offerors wishing to participate in the reverse auction are cautioned that the offers provided in response to the solicitation should be realistic and reflect a competitive cost for labor and material to do the job, including a reasonable profit.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/USN/NAVSUP/N00189/N00189-01-R-0049/listing.html)

Record

Loren Data Corp. 20010820/99SOL001.HTM (D-228 SN50V2B1)