99 -- ROLL PAPER

Notice Date

August 14, 2001

Contracting Office

Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, 1710 Gwynn Oak Avenue, Baltimore, MD, 21207-5279

ZIP Code

21207-5279

Solicitation Number

SSA-RFQ-01-0353

Response Due

August 28, 2001

Point of Contact

Luis Garcia, Contract Specialist, Phone 4109659505, Fax 4109669310, Email luis.f.garcia@ssa.gov -- Luis Garcia, Contract Specialist, Phone 4109659505, Fax 4109669310, Email luis.f.garcia@ssa.gov

Description

The Social Security Administration has a requirement for 50 inch diameter rolls of 11 inch wide paper, white, form bond, perforated at eight and half inch intervals to be used on a IBM 3900 printer. This is a combined synopsis/solicitation for commercial items (as defined by FAR 2.101) prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested; however, a written request for offers will not be issued. This acquisition is subject to FAR Subpart 13.5 regarding the application of simplified acquisition procedures. This is a 100% small business set-aside, issued as Request for Quotations Number SSA-RFQ-01-0353. FAR 52.219-6 applies to this RFQ. Quotations submitted from other than small business will be rejected. All responsible small business sources may submit a quotation that shall be considered by the agency. The North America Industry Classification System (NAICS) code for this acquisition is 322121. The small business size standard is 750 employees. Offers submitted from other than small business sources will be rejected. All responsible small business sources may submit an offer, which shall be considered. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. Offers in response to this RFQ shall be received by 3:00 p.m. local prevailing time, August 28, 2001. No phone call will be accepted.=20 Requirements: Two hundred twenty five (225) 50-inch diameter rolls of 11 inch wide paper, white, form bond, perforated at eight and half inch intervals to be used on an IBM 3900 printer. =20 The paper must have a minimum weight of 20 lbs. with at least 20% post-consumer recovered material. It also must consist of at least 80% chemically pulped wood, free from any contaminants that may have been added to the paper in its previous application. =20 The smoothness of the paper must range between 70-150 Sheffield Units. THE PAPER MUST HAVE PINFEED HOLES AT THE SIDES (NOT FACTORED INTO THE 11 INCH WIDTH) AND BE WOUND ON SIX-INCH CORES. =20 Rolls must be spliceless and all rolls wound in the same direction.=20 The rolls must be packaged three to a pallet, paper or shrink wrapped and secured to the pallet with half inch wide nylon strapping. The pallet must be marked with NSN 7530-00-000-0463, ICN 668540 and the purchase order number.=20 The pallets must have dimensions of 36 inches x 52 inches x 5.25 inches high, with stops at the rear of the pallet to prevent dropping of the rolls during loading onto the carts. Pallets must accommodate a standard pallet jack lifting mechanism with forks measuring 42 inches long x 4 inches wide x 1.75 inches high.=20 The contractor shall be responsible for any roll that cannot be used within 10 inches of the core, or for which the core does not function properly, at no additional charge to the Government. The rolls shall be delivered F.O.B. Destination to the Social Security Administration's Middle River Warehouse in Baltimore, Maryland 21220. Delivery of all shipments shall be made between the hours of 9:00 AM and 3:00 PM, Monday through Friday, excluding Saturday, Sunday and all federal holidays. The rolls will be held in SSA's printer area for three days to allow for proper acclimatizing. The rolls will then be used on the appropriate machinery to ensure that the paper meets all requirements for surface stability, vapor emissions, print quality maintenance and fusing quality. =20 The Government will have an additional 30 days to ensure that the paper has no detrimental effects on the printing equipment. Additional criteria that may be assessed during this period are: (1) the continued use of the paper must not result in the emission of odor-causing compounds such as sulfur compounds, chlorides, resin-based aerosols or organics; 2) any coatings on the paper must not cause fusing failures; 3) the paper must not cause fusing failures due to the inclusion of synthetic resins synthetic sizing agents or plastics; 4) the paper must not create excessive dust. The amount of paper dust and chads must not exceed 75-260 micrograms per cubic meter (SSA Health code standard) or cause printer malfunctions and operator interventions; and, 5) paper must not have additives or other conditions that reduce print quality. If the paper fails to meet these criteria during that period, SSA reserves the right to cancel the contract. =20 No supplies shall be provided beyond the quantities specified in the order unless or until the contracting officer issues a modification. The contractor shall deliver three (3) rolls within 10 calendar days from the date of the contract to Social Security Administration 6401 Security Boulevard, Baltimore, MD, 21235 for a first article test to determine technical acceptability. FAR 52.209-4 FIRST ARTICLE APPROVAL -- GOVERNMENT TESTING (SEP 1989) -- ALTERNATE I (JAN 1997)(a) The Contractor shall deliver the appropriate number of rolls within 10 calendar days from the date of this contract to the Government at the delivery address specified below for first article testing. The shipping documentation shall contain this contract number and all Lot/Item identifications. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract. =20 (b) Within 15 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. =20 (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following disapproval. The Contractor shall furnish any additional first articles to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.=20 (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract. =20 (e) Unless otherwise provided in the contract, the Contractor (1) may deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and (2) shall remove and dispose of any first article from the Government test facility at the Contractor's expense. =20 (f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. =20 (g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.=20 (h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government. (i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Contractor and have been accepted by the Government. The Contractor may request a waiver. =20 (j) The contractor shall produce both the first article and the production quantity at the same facility. The contractor shall provide the test rolls within 10 days after award.=20 Testing: The paper must meet all specifications set forth in this synopsis. The core must function properly without shifting of the paper or jamming. More than one non-compliant roll in the test group constitutes failure. Once SSA gives final approval of the test rolls, Terms and Conditions: The following provisions at FAR 52.212-1 (Oct 200), Instruction to Offerors -- Commercial Items, apply to this acquisition: (B) (1)- (B)-(9), (C) (F) and (G) The provisions at FAR Part 52.212-2, (Jan 1999)0 Evaluation -- Commercial Items apply to this acquisition. (A) and (C) The government will award a contract resulting form this request for quotation to the responsible quoter whose quote conforming to the request for quotation will be most advantageous to the Government price and other factors considered. To Be considered for an award under this solicitation, quoters must provide a firm fixed unit price per roll and price per thousand sheets. The following factors shall be use to evaluate quotes: technical capabilities of the item quoted to meet the Government's requirement as describe above ( see FAR 52.212-1(A) (4) and price. In the event of a tie, award will be made to the contractor quoting the greatest percentage of recovered material. A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the RFQ, shall result in a binding contract without further action by either party. Before the quoter's specified expiration time, the government may accept a quote ( or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Completed Representations and Certifications Commercial items as required by FAR 52.212-3 (May 2001) are to accompany the quote. The provisions at FAR Part 52.212-4, Contract Terms and Conditions -- Commercial Items (May 2001) apply to this acquisition. The following provisions at FAR Part 52.212-5,(May 2001) Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items apply to this acquisition: (B) (12), (B) (13), (B) (14), (B) (15), (B), (23), (B),(24), =20 =20 Instructions for submitting offers: At a minimum, offerors shall submit the following: Completed SF 1449, separate pricing sheet, representation and certifications. Quoters must provide a firm, fixed unit price per roll and price per thousand sheets. All offers shall be clearly marked with quotation number SSA-RFQ-01-0353. Offers which fail to include all required information may be rejected without further consideration. Quoters must certify in writing the percentage of post-consumer recovered material, the percentage of chemically pulped wood free from contaminates; and the smoothness of the paper in Sheffield units. Offeror Representations and Certifications -- Commercial Items FAR 52.212.3 (April 2001) shall be submitted with the offer (1original copy of the reps and certs shall suffice). No phone call will be honored

Web Link

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Record

Loren Data Corp. 20010816/99SOL002.HTM (D-226 SN50U9L5)