C -- ARCHITECTURAL AND ENGINEERING CONSULTANTS FOR MULTIPLE PROJECTS

Notice Date

August 10, 2001

Contracting Office

National Gallery of Art, Resource Acquisition, 6th Street & Constitution Ave, CLA-44, Washington, DC 20565

ZIP Code

20565

Solicitation Number

MFP

Response Due

September 18, 2001

Point of Contact

Terry Vann Ellis (202) 842-6908

Description

The National Gallery of Art (the Gallery) is seeking Architectural/Engineering (A/E) consulting firms for professional services related to the implementation of multiple projects. Many are identified in an existing, comprehensive Master Facilities Plan (MFP), which has been adopted by the Gallery. The Gallery's Office of Capital Projects (AOCP) is the Project Office for the MFP. The MFP has established a planned, phased list of projects for the Gallery's building complex which will ensure the buildings and their integral systems are repaired or replaced in a systematic, need-based process that will also provide optimum operational efficiency and effectiveness. The Plan currently extends over ten years and includes space planning and interior design; architectural and structural repairs; mechanical, electrical and plumbing systems repairs and replacement; conveying systems repairs; safety and security improvements; associated work to improve compliance with CABO/ANSI A117.1 guidelines; and hazardous materials abatement and removal. Core projects of the MFP concern Work Areas that comprise major, contiguous segments of the Gallery's buildings. Portions of the Work Areas will be closed for a construction period of approximately one-year in each area, during which all the work required in that area will be performed. This proactive plan to extend the useful life of the buildings will require extraordinary efforts of the Gallery and the A/E consulting firms. Some Gallery programs and operations will remain in place requiring the A/E consultant to have experience implementing work in occupied areas and buildings with significant public visitation. The Work Area projects will impose some of the most significant impacts to the Gallery since the completion of the original building construction. The work will include analysis of the existing documentation associated with the MFP and other Gallery resource material. The following is a selective, brief description of building elements and systems related to the MFP that are included in the work: Replacement of aging and corroded steam systems in the West Building and conversion of the heating system from steam to hot water. Replacement of the aging and deteriorating water and drainage systems in the West Building. Replacement of the emergency power system currently installed in the East Building to meet present building requirements. Refurbishment of air-washer air handling units. Air re-balancing design for all areas. Implementation of additional smoke exhaust systems. Correction of deficiencies in building egress systems. Implementation of: fire/smoke barrier improvements; fire water service and standpipe distribution systems; additional fire suppression systems, including water-based conventional suppression, gas suppression and high-pressure water mist suppression. Implementation of improvements to the security systems infrastructure. Conveying systems modifications. Exterior building envelope repairs. East Building re-roofing. Phased spatial closures of space within the buildings, temporary staff and function relocations on-site and in leased spaces, for the creation of , temporary relocation (swing) spaces within West and East Buildings. The A/E will be responsible for project work outlined in the MFP including the implementation of tests, surveys, investigation work, design work, development of construction documents (drawings and specifications) for competitive bidding within the guidelines of the Federal Acquisition Regulation, bidding support assistance and construction administration services. The A/E must have space planning capabilities to accommodate relocation requirements of the MFP for Gallery staff, both within the Gallery and in off-site, leased space. Because these relocations are temporary and designed to clear the path of construction, they will be ongoing. The timely and successful completion of the relocations is crucial. The A/E will be responsible for the preparation of cost estimates, project schedule plans and the continued maintenance of the estimates and schedules during the projects. All work must comply with applicable life safety codes. The Gallery requires A/E services not only for the design and support of projects related to the Gallery's MFP, but also for structural, mechanical, plumbing, and electrical engineering consulting for renovation projects designed by the Gallery Architect's Office (AOAS). The Gallery's Facilities Management Office (AFM) requires A/E services for facility maintenance projects. The Gallery's Design and Installation Office (DID) requires A/E services in conjunction with the support of designing temporary exhibition installation, permanent collection renovations, and gallery room modifications. This work includes the preparation and delivery of coordinated, checked contract documents including drawings, specifications, cost estimates, related studies, reports, and all associated structural, mechanical, plumbing, and electrical engineering (Title I) services. Existing facilities and condition surveys and examinations, archival research within the Gallery and construction phase services (Title II) is also required. Consultant coordination with the Gallery's Project Office (AOAS, AOCP, AFM, or DID) will be required during all phases of the projects. Coordination with other Gallery departments and consultants, such as hazardous material abatement engineers will also be required on a project-specific basis. The projects for AOAS, AFM, and DID are Gallery-wide. The Gallery may contract with multiple A/E consulting firms and potentially award simultaneous project work. Selection will be based on the following criteria, which are listed in descending order of importance: 1. Specialized experience and technical competence of firm(s), including sub-consultants, conducting similar work for the restoration, renovation and/or repair of museums, historic structures, national landmark and/or architecturally significant structures; 2. Proven ability of the A/E project team(s) to design and implement phased renovation work in occupied spaces where existing programs and public visitation are maintained; 3. Proven ability of the A/E project team(s) to accomplish work within the specified time and cost constraints and to produce comprehensive, coordinated construction documents that are suitable for competitive bidding, resulting in a minimum number and value of change orders from errors and omissions; 4. Past performance and customer satisfaction ratings from clients for related work performed within the last five years. Identify up to 10 of your most recent clients and provide valid names, regular and e-mail addresses, and phone numbers for up to 5 clients each of the proposed prime contractor and each major subcontractor (who might perform more than 30% of the work); 5. Applicable ability and experience of key project personnel and proposed key sub-consultants; 6. Preference will be given to firms (prime and subcontractors) located in Washington, D.C. and vicinity. The estimated award date of the A/E services contracts is January 2002. Task Orders for the A/E services may range from $2,000 to $500,000 throughout each contract year. The estimated award for each contractor range from $250,000 to $1,000,000 annually. Terms of the contract will include the 12-month period from the date of award with 4 option years. Options may be exercised for landscape architectural planning, conceptual design, construction inspection, and preparation of record drawings. The selected firm(s) may be subject to advisory audits. Firms that can provide the scope of services and their potential subcontractors are invited to submit a completed SF-254 and 255. Only the 11-92 edition of the SF-254 and 255 will be accepted. Supplemental information regarding specialized experience should be included in SF-255. Firms are requested to include telefax numbers and e-mail addresses. Firms are reminded to complete all blocks on the SF-254 and 255. Responding firms are required to clearly identify tasks to be performed in-house and those to be subcontracted. In block 10, state why your firm or the potential subcontractor is specially qualified based on the selection evaluation criteria. Only the SF-254 and 255 will be reviewed. Experience identified in block 8 should not be more than five years old. The firm's person proposed to be the direct contact with NGA throughout the contract work must be identified as the "Project Manager." Firms that do not comply with the requirements will be considered non-responsive. The NAICS Code is 541310. Please notify us be e-mail (P-BARBER@nga.gov) as soon as possible of your interest in responding to this announcement, and we will arrange for a site visit on one or two dates for all interested parties. Firms shall deliver 8 complete copies of the entire submission to the National Gallery of Art, Office of Procurement and Contracts -- APC, 6th Street and Constitution Ave., N.W., Washington, D.C. 20565, Attn: Patricia Barber by 5:00 pm on September 18, 2001. Telefaxed or e-mailed copies of the SF-254 and 255 will not be accepted. This is not a request for proposal. Submitted material will be disposed of by the NGA sixty days after contract award unless a specific request is made for its return.

Record

Loren Data Corp. 20010814/CSOL003.HTM (W-222 SN50U6E3)