T -- T-PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES

Notice Date

August 7, 2001

Contracting Office

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Research Contracts Br., 6120 Executive Blvd. EPS Room 608G, Rockville, MD, 20852

ZIP Code

20852

Solicitation Number

RFQ-NCI-10039-NQ

Response Due

September 6, 2001

Point of Contact

Cynthia Brown, Purchasing Agent, Phone (301) 496-8608, Fax (301) 402-4513, Email cb106x@nih.gov -- Gail Zois, Contract Specialist, Phone (301) 496-8613, Fax (301) 402-4513, Email gz23u@nih.gov

Description

The National Cancer Institute requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-10039-NQ, includes all applicable provisions and clauses in effect through FAR FAC 97-27. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial items. This requirement is set-aside for small business. The North American Industry Classification Code is 323110, and the business size standard is 500 employees. All prospected offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirement" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown, at (301) 402-4509. REQUIREMENTS: Title: Chemotherapy and You. PRODUCT: 72 page text with a separate 4 page wrap-around cover. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. BASIS FOR AWARD: The actual award amount will be Thirty-four Thousand Dollars ($34,000.00). The NCI's objective is to obtain the highest possible quantity for this specified dollar amount. The added rate per thousand "overs" will be used to either increase or decrease your bid price to reach this dollar amount. The failure to provide an added rate will render your firm's proposal non-responsive. QUANTITY: 60,000 copies and the final films used in the production of printing. TRIM SIZE: 5-7/8" x 9-1/8", saddle wire stitch finding along the 9-1/8"dimension. FURNISHED MATERIALS: A Zipdrive disk consisting of 76 electronic pages in QuarkXpress, 7 EPS illustrations, one reflective illustration for scanning, together with a set of "sample color" pages and a complete set of black and white laser proofs. PROOFS: Provide one set of laminated halftone dot proofs, from final films, stripped to show the full press sheet imposition, including colorbar, showing guide, gripper and ruled-up for all bindery marks of each form, plus 2 dylux proofs, with all elements in proper position, folded and trimmed to final size. NCI shall retain one complete set. Laminated proofs shall match the required PMS colors exactly or the contractor can, at their option, provide press proofs for evaluation. No "process build" or stochastic styled proofs are acceptable. PAPER: Cover -80 lb., White #1 Patina matte finish cover, target brightness of 87 (Frostbrite, Mountie, Moistrite or an approved equal); Text -80 lb., White #1 Patina matte finish text, target brightness of 87 (Frostbrite, Marcy, Mountie, Moistrite or an approved equal). Only those papers listed above as approved #1 sheet equals will be considered. See the 34th edition ('00-01') issue) of the Competitive Grade Finder. Both the text stock and cover stocks, when required, must be the same brand name items, and all the leaves within each book must be matching. All offset text stock, when required, must be smooth finish only. Rolland Opaque is not an approved alternative sheet. American mill branch manufactured papers only, private label and or foreign manufactured papers shall not be acceptable. INKS: 4 color process, PMS 325 (Aqua) and PMS 327 (Aqua) inks. Solid inks, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%. BINDING: Saddle stitch twice through the spine along the 9-1/8" dimension. Bleed trim 3 sides to a final size after binding of 5-7/8" x 9-1/8". No other alternate trim sizes shall be acceptable. Each signature must be a complete four page component, short trimmed or binding lip attachment methods shall not be acceptable. Diecut channel score the cover fold to prevent cracking, (litho press score and/or a rotary score on the stitcher) is not acceptable. Run all the cover paper grain parallel to the spine. SEPARATIONS: One required from a color reflective illustration created with fluorescent pigments on Curtiss Flannel beige colored textured cover stock. FORMAT: 72 text pages (circle folioed) plus wrap around cover pages 1-4. PRINTING: Print covers 1 and 4 in a solid bleeding all sides of PMS 325. Black over-print text and rule prints on both pages with a reversed to white border on cover one. An illustration appears on cover one approximately 5" x 6" reproduced using all four process colors and centered in the white border. A second illustration appears on cover 4 (in a white border). Covers 2 and 3 print a solid bleeding all sides of PMS 325 with black type matter overprinting a process yellow background on cover 3. Text pages 1, 8, 15, 20, 27, 33, 50 and 54 each contain a process colored illustration. A process yellow background surrounds the illustration bleeding at least on the foot trim. Type matter also appears in PMS 327. Print the balance of the text in process Yellow, PMS 327 Aqua and dense Black ink. Note: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Ghosting and "in-line" problems will not be accepted. Web run production equipment shall be heat-set for this requirement. COATING: Overall satin finish aqueous coat (or dull varnish) outside covers 1-4 only. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and throughly understand the nature and extent of the work to be performed. PRESS INSPECTION: Press sheets shall be inspected at the contractor?s printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus 1/2 of one percent. Light and Heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers, also refer to NCI Standard Specifications. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Plastic strap in units of twenty copies only, shrink wraps or paper banding is not acceptable. Turn the items as required to make a neat stack. Pack in new 275 pound test corrugated containers filled to the top, 120 copies per carton. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 48 lbs per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copies or furnished materials as received plus two file copy printed samples. Inventory the NCI final film negatives, create a digital deliverable (Macintosh compatible CD-Rom disk of the high res files) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892. NEGATIVES: The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or press room color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your pressroom oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. LABEL: 01-NCI-PC-102 (composed negatives & oks for storage) "Chemotherapy and You". SHIPPING; 10 advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892: ship 15 file copies to: Library of Congress, Madison Building, Exchange & Gift Division, Federal Documents Section, C Street, North East, (Between 1st & N Streets) Washington, DC 20540; ship 736 depository copies to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401; Stop: SSLA, Attn: Mr. William Teele, Label cartons item #507-G-02; ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Ms. Lou Young, 1000 Haverhill Road, Baltimore, MD 21229, (410) 644-7742. Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return all art and or materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION: Requires 5 working days notice, notify the NCI Printing Section (301) 402-2624 of the day and time press sheet will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 08/30/2001. Assuming an award date of 09/10/2001, material shall be picked up on 09/11/2001, 10,000 copies due on 10/05/2001. Balance of copies due on 10/19/2001. All furnished materials, sample copies and receipts shall be returned on 10/26/2001. NOTE: Please be aware that without the return of all furnished items, complete as specified within these printing specifications, payment will be withheld until all materials are received. Be prepared to furnish a signed receipt should your billing be delayed. This package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Typically, this number is also listed on the back cover of all publications, in the lower right hand position by the spine. If the number is provided, use it on the cartons. Receiving hours are 6:30 AM- 3:30 PM, Monday -- Friday (except for federal holidays). Call for delivery appointment prior to any bulk shipments. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC Number, Title, Inventory Number and the Quantity per carton and per package. 01-NCI-PC-102 (20's/120 per carton) Chemotherapy & You, Inventory No. P-117. Plastic strap band every skid twice in both directions over corrugated edge protectors using GPO styled pallets only, 40" x 48". Cover the pallet-skids with plastic stretch wrapping after plastic strap banding. Affix a packing list for deliveries to the last pallets loaded on the truck, facing the dock area. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to top. The required GPO styled pallet size dimensions are Side Dimensions: 40" and Front Dimensions: 48". All cartons shall be new, 275 pound test corrugated and specifically made to contain the products as specified under, "PACKING". Basis for award: Award will be made to the contractor providing the highest possible quantity for a specified dollar amount that fully meets the requirements of this solicitation. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-4, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.213-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS -WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITION. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26; EQUAL OPPORTUNITY; FAR 52.222.35, AFFIRMATIVE ACTION FOR DISABLED ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34, PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov or from Cynthia Brown, Purchasing Agent, (301) 402?4509. OFFERS: Offers must be submitted on an SF-18 or SF-1449 with a completed "Offeror Representations and Certifications-Commercial Items-with Duns Number Addendum," signed by an authorized representative of the offeror. Offers/Quotations mut be received in this office by 1:30 PM (Washington, DC Local Time) on September 6, 2001. Please refer to the solicitation number RFQ-NCI-10039-NQ. See numbered note #1.

Web Link

Visit this URL for the latest information about this (http://www.eps.gov/spg/HHS/NIH/RCB/RFQ-NCI-10039-NQ/listing.html)

Record

Loren Data Corp. 20010809/TSOL004.HTM (D-219 SN50U201)