R -- PERSONNEL MANAGEMENT SPECIALIST

Notice Date

July 12, 2001

Contracting Office

Department of the Interior, Minerals Management Service, Procurement Operations Branch, MS2500, 381 Elden Street, Herndon, Virginia 20170-4817

ZIP Code

20170-4817

Solicitation Number

1435-01-01-RP-31176

Response Due

July 20, 2001

Point of Contact

Anna DeGurse, 703-787-1369

E-Mail Address

Contract Specialist (anna.degurse@mms.gov)

Description

R -- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; OFFERS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The contract is for a base period of one-year beginning on or about August 6, 2001 through August 5, 2002. The Government reserves the right to unilaterally extend The period of contract performance in accordance with FAR 52.217-9, "Option to extend the Term of the Contract Services." Four option years are planned as follows: Option Year 1: August 6, 2002 August 5, 2003; Option Year 2: August 6, 2003 August 5, 2004; Option Year 3: August 6, 2004 August 5, 2005; Option Year 4: August 6, 2005 August 5, 2006. The Contractor shall provide personnel to perform the following: Description of Duties: (1) Staffing, classification, and employee relation services must be provided to a number of clients of the Minerals Management Service Personnel Division. Work includes (a) preparing reports and related documents for: handling unusual, highly complex, and/or controversial personnel management issues/problems; (b) advising managers at all levels, employees, and personnel staff on the interpretation of personnel policy, instructions, procedures, etc.; (c) identifying inter-disciplinary problem areas and operating systems weaknesses; (d) analyzing contributing factors and developing recommendations for supervisors on requirements to overcome deficiencies; (e) evaluating the quality of the organization's work products to ensure technical consistency, statutory and regulatory compliance; (f) highlighting potential problem areas and identifying staff deficiencies; (g) conducting informal and/or formal training sessions as necessary. (2) Staffing services include recommending the best overall means of filling vacancies taking into account the nature of the position being filled; the availability of qualified applicants; diversity; regulatory requirements such as veterans preference, excepted service and competitive service appointments; appropriate area of consideration for advertising the vacancy; means of advertising the vacancy; developing crediting plans for evaluating candidates; determining the qualifications of applicants; assisting rating officials, and completing selection arrangements. Staffing also includes advising management on other personnel actions such as reassignments and details, downsizing, reorganizing, and changes of duty station. (3) Classification services include recommending appropriate titles, series, and grades for position descriptions, assisting managers in determining what kinds of positions would be most effective in accomplishing the functions of an organization, and auditing encumbered positions to determine if any changes in classification are warranted. (4) Employee relations services include providing advice and strategies to supervisors addressing performance and conduct problems; providing reports to management in responding to employee grievances and appeals; providing procedural reports to employees seeking information on the grievance process, appeal rights for adverse actions, or alternative dispute resolution; and providing technical reports to the Office of the Solicitor in representing management before the Merit Systems Protection Board, the EEOC, and the court system. Background Information The Personnel Management Operations Branch Washington (Branch) is part of the Minerals Management Service Personnel Division (Division). The Division has franchised its' services to organizations outside of the MMS. Clients supported by the Branch include parts of MMS Headquarters; the Secretary of the Interior's Immediate Office; the Offices of the Deputy Secretary, the Executive Secretariat, Congressional & Legislative Affairs, Communications, and Insular Affairs; and the immediate offices of the Assistant Secretaries. Since these clients are at the highest levels of the Department, considerable knowledge and diplomacy is required in keeping them satisfied with the personnel services they are receiving. It is necessary to be proactive in advising them in planning to avoid or minimize problems and to organize work, as well as in responding to their requests. Seemingly similar assignments may require markedly different treatment. Work contributes significantly to the effectiveness of the personnel management program nationwide. Deliverables: Deliverables will vary considerably accordingly to the tasks performed. Staffing deliverables will include providing the advice necessary to filling vacancies as requested by management and compiling the complete case files for those selections with all appropriate documentation. Classification deliverables will include providing advice to management regarding appropriate classifications for their positions, and classifying position descriptions. Employee Relations deliverables will include providing advice to management regarding conduct or performance problems and compiling the completed case files for any action. Evaluation Criteria for Work Performed: All reports and advice are timely prepared as requested by the client. All recommendations and advice are accurate and comply with appropriate regulation or policy or guidance and professional standards for human resource management. Personal contacts with officials are professional, polite and prompt. Sensitive and critical issues are kept confidential. Reports and advice contain appropriate options or alternatives. IN ORDER TO COMPETE FOR THIS CONTRACT, an offeror must demonstrate that they are qualified to perform the work by providing not later than 4:00 PM July 20, 2001 an offer addressing the following technical criteria: (1) knowledge of the Federal laws, regulations, and policies pertaining to employee relations and labor-management; (2) knowledge of Federal employee benefits programs, to include retirement, life insurance, and health insurance; (3) skill in providing operational staffing and classification services to clients, requiring knowledge of the appropriate Federal laws, regulations, rules, and standards; (4) skill in oral communication to provide advisory and counseling service to management and employees; (5) skill in written communication to explain, justify, and present personnel matters and to communicate guidance. (6) Knowledge of DOI mission. In addition, all offerors are required to forward references of their past performance regarding their capability to perform the above criteria and provide a proposed level of effort for the job. IMPORTANT INFORMATION FOR OFFERORS: Evaluation of the above capabilities will be related to the extensive knowledge and expertise of the offeror. In the area of past performance: Ability to timely complete projects, adhere to schedules and produce quality reports; ability to cooperate with organization staff; and quality to produce logical, useful information for decisionmaking purposes will be considered and the adequacy of the proposed level of effort offered. The technical expertise of the offeror is more important than past performance and cost which are of equal importance. Oral presentations may be held in addition to the written submission. Offers shall be forwarded to Ms. Anna DeGurse at Minerals Management Service, 381 Elden Street, MS 2500, Herndon, VA 20170-4817. Please fax or email any questions to Anna DeGurse at 703-787-1387. Telephone inquiries are strongly discouraged.

Record

Loren Data Corp. 20010716/RSOL010.HTM (W-193 SN50R6X5)