65 -- SOURCES SOUGHT NOTICE FOR MEDICAL/SURGICAL PRODUCTS

Notice Date

May 9, 2001

Contracting Office

Department of Veterans Affairs, National Acquisition Center, P.O. Box 76, Bldg. 37, Hines, IL 60141-0076

ZIP Code

60141-0076

Solicitation Number

VANAC-SSN-050901/3

Response Due

June 1, 2001

Point of Contact

Sue Proctor (708) 786-5182

E-Mail Address

Click here to contact the Contracting Officer via (Susan.Proctor@med.va.gov)

Description

SUBJ: Sources sought for medical/surgical items (THIS IS A CONTINUATION OF SOURCES SOUGHT NOTICE VANAC-SSN-050901/2 WHICH WAS CUT OFF IN THE MIDDLE OF INVASIVE BLOOD PRESSURE MONITORING KITS (DISPOSABLE TRANSDUCERS) This is a Market Survey and Request for Samples to locate potential sources for the standardization of various medical/surgical items. The Department of Veterans Affairs (VA) desires to offer its customers, on a national basis, the best possible products and prices and to offer its contractors more opportunities within the system. The intent of the standardization program is to establish national mandatory sources for medical/surgical items to standardize VA's purchasing of products. BIDS/OFFERS ARE NOT BEING SOLICITED AT THIS TIME. A formal solicitation or request for quotations will be issued at a later date. Companies interested in having their items evaluated for possible inclusion in the standardization process should carefully review the item descriptions listed below. If a company can provide any of these items, SAMPLES OF ALL ITEMS AVAILABLE THAT MEET OR EXCEED THE CRITERIA PROVIDED IN THE PRODUCT DESCRIPTIONS SHOULD BE SUBMITTED AT THIS TIME. All samples must be clearly marked with the name of the potential offeror, the product number, and the manufacturer's name. Potential offerors must also include any corresponding detailed product literature with the samples. Detailed product literature should include, but not be limited to, an indication of what materials the products are comprised of (e.g. latex, etc.), country of origin, and a listing of sizes, configurations, etc. available. If detailed literature is not received with the samples, the technical evaluation panel may be unable to fully evaluate the samples and the products could be eliminated from further consideration. **Please send samples (number of samples required follow each product name) and corresponding detailed product literature to: Department of Veterans Affairs, Item Management Division (901S), ATTN: Carl Hunter, Building 37, First Avenue -- One Block North of Cermak Road (22nd Street), Hines, IL 60141.** Companies submitting samples are also encouraged to obtain Federal Supply Schedule (FSS) contracts for those products from the respective government contract office. VA has the option of awarding a Blanket Purchase Agreement (BPA) against an FSS contract rather than issuing a formal solicitation for the purpose of standardization. If VA chooses to use a BPA as the contracting method, those companies who do not have their products on an FSS contract will be eliminated from the competition. The VHA Medical/Surgical User Group, a group of VA physicians, nurses and clinicians who have expertise and knowledge of the products, will review and technically evaluate any samples submitted. VA deems the members of the User Group to be medical experts. Therefore, they are qualified to determine which products are acceptable. SAMPLES AND PRODUCT LITERATURE MUST BE RECEIVED NO LATER THAN JUNE 1, 2001. Companies not submitting samples by the above date may be eliminated from consideration on any subsequent procurement action for these items. For additional information regarding contracting issues please contact Sue Proctor (708) 786-5182. For additional information regarding submission of samples please contact Carl Hunter (708) 786-7783. Product Descriptions for items being considered at this time are as follows: INVASIVE BLOOD PRESSURE MONITORING KITS (DISPOSABLE TRANSDUCERS) (Samples: Minimum of 10 Each of each kit to be evaluated) The item described shall have/be: 1. Kit must contain: a. Disposable, single-use pressure transducer b. Continuous flush device (2cc-4cc per hour) c. Manual flush system d. Method to zero the system pressure, e.g. three-way stopcock e. 48-inch monitoring line with luer lock connectors f. 12-inch extension tube that connects directly to patient's catheter with luer lock connectors g. Macro drip administration set h. Sampling port that can be used with a needleless system i. A roller clamp or other flow-controlling device on each from the solution container (for a three-transducer kit, there will be three roller clamps below the trifurcated line to the solution container) 2. Kits must also be available with: a. Three transducers in one kit (trifurcated, using a common administration set) b. Longer monitoring tubing (minimum of 60 inches) c. Micro drip administration set d. Information Only Please include information about whether or not you stock kits with two transducers in one kit (bifurcated, using a common administration set) e. Information Only Please include information about the availability of kits with longer monitoring and/or extension tubing f. Information Only Please include information about whether or not you provide separate components such as alternative tubing parts, individually packaged. Please elaborate. 3. Kits must be: a. Individually packaged b. Sterile c. A closed system (all components are preassembled) d. Easy to open and to remove items e. Easy to assemble and disassemble 4. Disposable pressure transducer must meet or exceed ANSI/AAMI Standard BP22:1994 (Please provide documentation) 5. The awarded vendor will provide reusable cables at no cost to VA facilities to enable the disposable transducers to be used with each facility's patient monitors as designated by that facility. a. The vendor will provide sufficient cable quantities to meet the facility needs as determined by each facility. These cables will be of good quality, with rugged insulation and adequate strain reliefs. b. The vendor will replace the reusable cables as needed, free of charge. c. If a facility changes its patient monitoring system, vendor will exchange the reusable cables free of charge. d. The vendor will provide a system (built-in or separate) to test the reusable cables. If the vendor supplies a separate cable tester, vendor will provide testers of sufficient quantity to meet facility needs as determined by the facility. e. Information Only To prevent cable clutter, do you have cables that bundle two or three bifurcated or trifurcated cables? If so, each facility will determine the types and quantities of cables that are needed. 6. Information Only If the reusable cable is disconnected from the disposable transducer, do the cable characteristics (built-in impedance, etc.) result in a pressure baseline trace on the patient monitor the user may mistakenly believe that a transducer is connected? 7. The invasive pressure monitoring system must be usable with all hospital patient monitors regardless of the monitor's pressure sensitivity specifications. a. The vendor will collaborate with individual facilities that have monitors with non-standard pressure sensitivities (standard sensitivity: 5 u V/V/mmHg) to implement a plan that prevents using transducers and monitors with incompatible sensitivities. b. If the vendor provides a cable with active electronics to adapt to monitors of a different sensitivity, this cable must not be excessively bulky. 8. The vendor will provide, free of charge, a system or method to mount the transducer(s) on a manifold bracket. a. The mounting systems must be rugged b. The mounting systems must be easy to assemble and allow easy mounting of the transducer c. The vendor will provide sufficient mounting bracket quantities to meet the facility needs as determined by each facility d. The vendor will replace the mounting brackets as needed, free of charge. e. The manifold will, at a minimum, mount on a vertical pole f. Information Only Do you provide mounting options for mounting the individual transducer on an IV pole, or on a patient (e.g. using a Velcro strap)? 9. Flush system must be easy to use and leak-proof 10. The system must be capable of being pressurized to a maximum of 300 mmHG. Please provide documentation of your system's ability to meet these criteria. However, as per the AAMI standard, the transducer must be able to withstand a pressure of 4000 mmHg for one second without affecting the unbalance, accuracy, or safety of the transducer. 11. Fluid spills: the system performance must not be compromised by fluid spills (electrical connections are sealed) 12. Dynamic response to enhance the dynamic response of the pressure monitoring system, the system must operate without air bubbles. Please describe how your system is designed to: a. Avoid the introduction of air bubbles during priming b. Allow easy visualization of air bubbles c. Avoid trapping air bubbles that cannot be removed d. Enable easy removal or air bubbles 13. Venting system must be designed to minimize touch contamination and be easy to use. Please describe your system's features. 14. The system must have safeguards to prevent (or vent) excessive pressure buildup. Please describe your system's safeguards. 15. For information only: do you have needleless arterial blood collection systems as part of your product line? 16. The vendor shall provide adequate instructional and support material with their system. Please provide a summary of your training program, including available resources such as instructional posters, videotapes, CD ROMs for computer-based training, etc. 17 The system shall be shock resistant. Please provide your shock resistance specifications. 18 The system shall not be sensitive to light. Please provide your light sensitivity specifications. 19 System accuracy testing: There shall be a method of testing the accuracy of your system that minimizes the potential for contaminating the system. Please describe your method of accuracy testing and how the system sterility is maintained during this testing. Also, please list any testing devices that are provided with your systems. (The intended use of the invasive blood pressure monitoring kits [disposable transducers] is for use primarily for the invasive measurement of arterial and venous blood pressures. They can also be used for monitoring intracranial, intrauterine, urinary bladder, and esophageal pressures; however the kits in this standardization may not be appropriate for measuring these pressures. Areas of use include the Operating Room, Post-Anesthesia Recovery Room, Intensive Care Areas, Cardiac Cath Lab, and Angio Lab. Each kit is a closed system: one end will connect to a solution container and the other end will connect to a port on a catheter. This kit to be standardized will include disposable transducers only; facilities that utilize kits for reusable transducers will not be required to switch to invasive BP monitoring kits with disposable transducers.)

Record

Loren Data Corp. 20010511/65SOL007.HTM (W-129 SN50L6Y1)