D -- DEPARTMENT OF ENERGY-WIDE, MODERNIZED, AUTOMATED ACQUISITION AND FINANCIAL ASSISTANCE SYSTEM

Notice Date

May 7, 2001

Contracting Office

U.S. Department of Energy, Richland Operations Office, P.O. Box 550, MS A7-80, 825 Jadwin Avenue, Richland, WA 99352

ZIP Code

99352

Solicitation Number

N/A

Response Due

May 21, 2001

Point of Contact

Linda Rae Johnson, (208) 526-2354, Stacie Wells (509) 372-0985

E-Mail Address

Click here to contact the Point of Contact via e-mail (johnsonlr@id.doe.gov AND/OR Stacie_L_Wells@RL.gov)

Description

The Department of Energy, Procurement Modernization Strategic Information Management (PROCMOD SIM) Team, is performing a market research survey to identify sources capable of providing a Department-wide, modernized, automated acquisition and financial assistance system for comprehensive and corporate use among the Departments various contracting activities. THIS IS A MARKET SURVEY FOR WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT AND ANY FOLLOW UP INFORMATION REQUESTS. The PROCMOD SIM team is focused on those activities that are required or are directly associated with the planning, awarding and administering of various acquisition and financial assistance instruments through the use of electronic techniques, methodologies, and systems. In general terms, the required activities are comprised of the following functions: acquisition/financial assistance planning, presolicitation documentation generation, solicitation development, electronic communication with customers and vendors, administration including payment, instrument closeout, interfacing with internal and external systems such as Phoenix (the Department's corporate financial management system), compliance with DOE security and architecture requirements, workload management, and appropriate reporting capabilities for both internal and external purposes. Department of Energy acquisition activities are governed by the Federal Acquisition Regulation (Chapter I, Title 48 CFR) and the Department of Energy Acquisition Regulation (Chapter 9, Tile 48 CFR). Department of Energy financial assistance activities are governed by the Financial Assistance Rules, 10 CFR 600. The team will seek to identify and assess the business processes currently used by the contracting offices throughout the DOE complex in order to identify and/or develop standard operating procedures. The electronic procurement system should be capable of providing a complete electronic procurement solution, provide flexible licensing (i.e. enterprise licensing versus per user licensing), customer service, support and training. Required functionality includes: purchase request preparation, milestone tracking, solicitation development (to include request for quotes, commercial solicitations, request for proposals, invitation for bids, solicitations for financial assistance, and amendments), electronic routing, ability to communicate electronically with customers and vendors, ability to receive quotes, proposals and bids electronically, ability to award purchase card orders, purchase orders, delivery orders, task orders, contracts, grants, cooperative agreements, commercial awards, Individual Procurement Action Reports (IPAR) or equivalent capability, ability to prepare modifications such as exercising of options or making administrative changes to award instruments, renewals, fee evaluations, lab appraisals, performance evaluation plans, performance evaluation reports, extend/compete decisions, contract close outs, and make/incorporate/complete various DOE, Standard Forms (SF) and Optional Form (OF) forms. Companies who are capable of providing an existing system or existing total solution for electronic procurement are encouraged to submit a capability statement that addresses the capabilities listed above and a statement explaining the integration capability of the application/program. The vendor should state whether their system/solution supports open standards-based integration, if applicable. The vendor should state whether the system uses or can accommodate XML, if applicable. The vendor should state whether the system is commercial off the shelf, or not. Vendors are encouraged to present existing teaming arrangements among contractors. A rough order magnitude of cost is requested for a basis of 450 500 1102's (contracting personnel) and approximately 14,000 Federal employees (potential limited users). The PROCMOD SIM homepage for more information is located at: http://cio.doe.gov/sim/procmod_home.htm.

Web Link

The PROCMOD SIM information page (http://cio.doe.gov/sim/procmod_home.htm)

Record

Loren Data Corp. 20010509/DSOL010.HTM (W-127 SN50L4C8)