Q -- PSYCHIATRY SERVICES

Notice Date

March 27, 2001

Contracting Office

Chief, Acquisition & Material Management Service, Bldg. 41 -- Argonne Avenue, VA Medical Center, Bath, NY 14810

ZIP Code

14810

Solicitation Number

514-12-01

Response Due

April 3, 2001

Point of Contact

Mark D. Simonson (607) 664-4755

E-Mail Address

click here to contact the Contracting Officer via (Mark.Simonson@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6; as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ) and is being conducted under the Simplified Acquisition Procedures (FAR Part 13). The solicitation reference number is RFQ 514-12-01 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-22 and Veterans Affairs Regulation (VAAR), VA Circular 97-8. This solicitation is unrestricted; the associated North American Industry Classification (NAICS) code is 621112 (Size: 7.5 Million). The VA Healthcare Network Upstate NY (VAHNUNY) (VISN 2) intends to contract for a Licensed Psychiatrist, with work being performed at the VA Medical Centers in Bath, New York. Estimated Hours of this contract will be for a total of 160 Hours during the course of the contract (regular workday Monday Friday 7:45 AM 4:30 PM 40 hour workweek). Option Terms 2 (two) 1 (one) month option terms may be required. Rates submitted are to be hourly for regular workday and hourly for the off tours. Rates for option terms are required. Option terms consist of approximately 320 hours regular workdays. Rates shall be all inclusive. Additional charges for travel, transport, lodging, meals, etc. will not be paid by VA. Psychiatrist shall be Board Certified. Contractors may be required to provide upon request of the VA: A current copy of Job Description, a current, completed Competency Assessment Checklist, A current performance evaluation, and a listing of relevant continuing education for the last two years for each Contractor employee who is proposed to provide services under a contract resulting from this solicitation. Anticipated date of award is April 6, 2001. Duties: General Psychiatry, with a strong interest or background in geriatric and/or substance abuse Psychiatric care, shall be furnished within the field of Psychiatry to perform necessary evaluations and consultations to beneficiaries of the VA Healthcare Network Upstate New York at Bath. Services shall be located in the Behavioral Healthcare Outpatient Clinic and supports the majority of outpatient psychiatry. The position primarily supports the majority (80%) of outpatient psychiatry with Monday through Friday full day clinics. Provides consultations to the Nursing Home Care Unit and supports primary care as necessary. In addition, the psychiatrist performs specialized compensation and pension exams, i.e., mental disorders, PTSD (approximately 24 per year). The examinations include, review & coordination/organization and documentation of clinical studies. Other duties include outpatient consultant providing diagnostic interview, documentation and follow-up, Evaluation & assessment of patients referred for consultation schedule with clinic for follow-up or refer to primary provider with suggestions for care, monitor clinical response to treatment for outpatients and adjust levels of care as necessary, monitor and differentiate patient type of medication effects/side effects and counseling/patient education regarding lifestyle and impact on psychiatric/psychological state as well as evaluation and referral for acute Psychiatric inpatient care. Administrative Functions include evaluations of transfers, Social Security clinical paperwork, functional documents for disability insurance and electronic patient chart updates. Individual will follow and meet all VA Healthcare Network Upstate New York policies, rules and regulations. The individual must pass the Medical Center credentialing process, including no adverse actions noted on the National Practitioner Data Bank. Individual will be required to utilize the electronic medical record and other computer programs available to staff at the VA Medical Center, Bath, New York. Normal work schedule will be Monday Friday from 7:45 a.m. 4:30 p.m. with lunch break. Interested parties shall submit information identifying clear and convincing documentation (including pricing) that they can meet the salient characteristics. Contractor must supply a separate Price, Technical, and Past Performance Information for evaluation purposes. A copy of the Psychiatrists License, awards and pertinent data, that will perform the service, is to be included with the Technical Information. No solicitation document is available. The evaluation will be based on price, technical qualifications and past performance in declining order. Under the authority of Public Law 104-262 and 38 USC 8153, the contractor agrees to provide Health Care Resources in accordance with the terms and conditions stated herein, to furnish to and at the VA Medical Center, Bath, New York, the services and prices specified in the Section entitled Schedule of Supplies/Services of this contract. 1. SERVICES: a. The services specified in the Sections entitled Schedule of Supplies/Services and Special Contract Requirements may be changed by written modification to this contract. The modification will be prepared by the VA Contracting Officer and, prior to becoming effective, shall be approved by the VA Under Secretary for Health or his/her designee. b. Other necessary personnel for the operation of the services contracted for at the VA will be provided by the VA at levels mutually agreed upon which are compatible with the safety of the patient and personnel and with quality medical care programming. c. The services to be performed by the contractor will be performed in accordance with VA policies and procedures and the regulations of the medical staff by laws of the VA facility. d. The services to be performed by the contractor will be under the direction of the VA Healthcare Network Behavioral VA Care Line. 2. TERM OF CONTRACT: This contract is effective from date of award through May 4, 2001. 3. QUALIFICATIONS: Personnel assigned by the Contractor to perform the services covered by this contract shall be licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia and speak and write English Proficiently. No such personnel assigned by the contractor shall have ever had a medical license suspended, revoked, or limited by a State, Territory or Commonwealth of the United States or District of Columbia. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approval by the VA Facility Director. Each person assigned to work under this contract shall be licensed by the appropriate board governing their field of practice. 4. WORK HOURS: a. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will not be required, except in case of emergency, to furnish such services during off-duty hours as described below. b. The following terms have the following meanings: (1)Work hours: Monday through Friday, 7:45 a.m. -- 4:30 p.m. (2)National Holidays: The 10 holidays observed by the Federal Government are: New Years Day Martin Luther Kings Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas and any other day specifically declared by the President of the United States to be a national holiday. (3) Off-Duty hours: Friday through Monday, 4:30 p.m. -- 7:45 a.m. (see Evening, Weekend, Holiday coverage) 5. PERSONNEL POLICY: The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: -- workers compensation -- professional liability insurance -- health examinations -- income tax withholding, and -- social security payments. The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. 6. RECORD KEEPING: The VA operated facility shall establish and maintain a record keeping system that will record the hours worked by the contractor's employee(s). Contractor's employee(s) shall report to the service Administrative Officer, or designee upon arrival at the VA operated facility. 7. CONTRACT PERFORMANCE MONITORING: Monitoring of contractors time shall be demonstrated through sign-in/sign-out sheets. The contractor shall be required to sign an attendance log upon reporting to work and departing from work. The Contracting Officer's Technical Representative (COTR), as designated by the Contracting Officer shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. 8. KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS: The Contractor shall assign to this contract the following key personnel: During the first thirty (30) days of performance (if options are exercised), the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 30-day period of the contract, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel. For temporary substitutions where the key person will not be reporting to work for three (3) consecutive work days or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above. FAR clauses and provisions incorporated herein by reference are FAR 52.212-1, 52.212.2, 52.212-3, 52.212-4, 52.121-5 and addenda 52.217-9, 52.233-2, 52.233-3, 852.233-70 and 852,237-7 Indemnification and Medical Liability Insurance (1 Million dollars) also apply to this acquisition. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR): http://www.arnet.gov/References/References.html and Veterans Affairs Acquisition Regulations (VAAR): http://www.va.gov/oa&mm/vaar . Those interested parties who are able to provide the requested services must submit their hourly rate quotations for both normal work hours as well as for on-call services. Failure to provide both rates will be considered as non-responsive. Submitted quotations must include completed FAR Provision 52.212-3 " Offeror Representations and Certifications" and copies of current license and provider qualifications. Proposals shall be submitted to Contracting Officer; Argonne Avenue, Bldg. 41; VA Medical Center; Bath, NY 14810 or faxed to (607) 664-4756 and directed to the attention of Mark D. Simonson by April 3, 2001 @ 4:30 p.m.. The Solicitation number RFQ 514-12-01 shall be listed on the outside of the quotation envelope.

Record

Loren Data Corp. 20010329/QSOL004.HTM (W-086 SN50H4A8)