99 -- CONFERENCE FACILITIES, LODGING AND CATERED FOOD SERVICE

Notice Date

March 2, 2001

Contracting Office

Hqs, USARAK, Directorate of Contracting, P.O. Box 5-525, Bldg 977, Fort Richardson, Alaska 99505-0525

ZIP Code

99505-0525

Solicitation Number

DAPC49-01-Q-0053

Response Due

March 9, 2001

Point of Contact

Marla Smith, Contract Specialist (907) 384-7104

E-Mail Address

click here to contact the Contracting Specialist via (marla.smith@richardson.army.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (For ease of preparing offers a written solicitation is available by request email marla.smith@richardson.army.mil. This requirement is solicited on an unrestricted basis. Offers are due by 4:30p.m. March 9, 2001. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0001 United States Army Alaska desires to enter into a contract, for all of the following services, during the period June 9, 2001 through June 12, 2001. -Access to dedicated local telephone line in the main lobby area for messages and modem use by conference staff from Saturday, June 9 1:00 pm through Tuesday, June 12 3:00 pm -Access to on-site safety deposit box by conference coordinating staff from Saturday June 9 1:00 pm through Tuesday June 12 3:00 pm -Access to on-site copy machine for occassional printing support (not to exceed 500 pages) and FAX machine for incoming and outgoing faxes from Saturday June 9 1:00 pm through Tuesday June 12 3:00 pm. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0002 Hotel Rooms The Government Per Diem Rate for Lodging is not-to-exceed $80.00 per night. -Registration Desk with adjoining room adjacent to main lobby area for conference support staff, Sunday, June 10 1:00 pm through Tuesday, June 12 1:00 pm. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0002AA 184.00 Each Double Occupancy Rooms, 87 double occupancy rooms, with an option for 5 additional double occupancy rooms for Sunday, June 10 and Monday, June 11. Check in to be anytime after 1:00 pm and check out no later than 1:00 pm, Tuesday, June 12, 2001. Non-smoking rooms are preferred. (92 rooms x 2 nights = 184) ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0002AB 9.00 Each Double Occupancy Rooms 3 double occupany rooms for the Saturday, June 9, 2001 through Monday, June 11, 2001. Check in to be anytime after 1:00 pm and check out to be no later than 3:00 pm on Tuesday, June 12, 2001. (3 rooms x 3 nights = 9) ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0003 Meeting Rooms and Break Out Rooms ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0003AA 1.00 Meeting Room Set up theater style for 130 conference attendees for Monday, June 11, 2001 from 8:00 am to 5:00 pm and Tuesday, June 12, 2001 from 8:00 am to 12:00 noon. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0003AB 5.00 Each Meeting Rooms for 5 groups Individual Meeting rooms to accomodate 5 groups consisting of up to 35 people set up in a classroom style. Rooms must be available Monday, June 11, 2001 from 8:00 -- 5:00 pm and Tuesday, June 12, 2001 from 8:00 -- 12:00 noon. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0003AC 1.00 Lot Audio Visual Support in the Large Meeting Room and/or smaller breakout rooms to include: -1 walk around cable/remote microphone for speaker/facilitators with speaker interface -1 walk around cable/remote microphone for audience use with speaker interface. -1 sound-powered podium -3 50 foot 110 volt 12 gauge 20 amp capable extension cords with dedicated power source -Access to lighting and HVAC controls -6 easels with paper pads and markers -1 surge protector ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0004 Rooms for informal and formal buffet style dinner ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0004AA 1.00 Each Meeting room for informal buffet style dinner followed by a working session. Room must comfortably accomodate 130 conference attendees on Sunday, June 10, 2001 from 6:30 pm to 10:00 pm. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0004AB 1.00 Each On-site location for formal banquet, for up to 130 conference attendees, Monday, June 11, 2001 from 6:30 pm -- 10:30 pm ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0005 Light Refreshments for up to 130 conference attendees ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0005AA 1.00 Each Light Refreshments for up to 130 conference attendees served in/adjacent to the large meeting room: -- Monday June 11 and Tuesday June 12 9:30 a.m. -- hot tea & coffee selection with condiments, cold juices, fresh baked pastries and bagels, fresh fruit, and assorted condiments. -- Monday June 11 2:30 p.m. -- ice cold soft drinks, ice tea & hot coffee selection with condiments, fresh baked cookies, and assorted fresh fruit ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0005AB 1.00 Each Ice Water and Tea in pitchers with glasses for up to 130 conference attendees served in/adjacent to the large meeting room. -- Monday June 11 8:00 am -- 5:00 pm and -- Tuesday June 12 8:00 am -- 12:00 noon ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0006 Meals Contract for meals will be for 90 government sponsored conference attendees (up to 40 additional meals will be contracted by USARAK Protocol for non-government sponsored conference attendees) Government per diem rate, per individual, per day, for all meals is $43.00 Please submit menu selections and cost break down with your offer. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0006AA 1.00 Each Informal Buffet Style Served Sunday June 10 6:30 pm -- 10:00 pm Bar-B-Que (is preferred) Menu must be provided with your quote. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0006AB 1.00 Each Breakfast Buffet Served Monday June 11 and Tuesday June 12 between 6:30 am -- 8:00 am. Meal to include: Fresh cooked scrambled eggs, waffles, assorted hot and cold cereals, assorted fresh fruit, fresh baked bread products, cold water, cold milk, cold juices, hot coffee, hot tea, and assorted condiments. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0006AC 1.00 Each Lunch Buffet Served on Monday, June 11 from 12:00 noon to 1:00 pm. Meal to include sandwich bar, hot soup selection assorted, cold and hot beverages, and assorted condiments. ITEM NO DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 0006AD 1.00 Each Formal buffet banquet Served Monday June 11 at 6:30 pm. Meal to include cooked white and red meat selection, two fresh cooked vegetable selections, tossed garden salad with an assortment of dressings, fresh brewed coffee, ice tea, ice water, fresh baked breads, butter, dessert assortment, and assorted condiments. CLAUSES INCORPORATED BY REFERENCE: 52.212-4, 252.204-7004 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items FEB 2001; 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (DEC 2000) ADMINISTRATIVE INFORMATION The preferred method of payment is by Government Purchase Card (VISA). If you do not accept VISA please indicate in your offer. Award will be all or none. Award will be evaluated on the best overall value to the government including travel costs that will be paid by the government to reach the conference location. Offers must include menu selection where indicated.

Record

Loren Data Corp. 20010306/99SOL006.HTM (W-061 SN50F1E2)