W -- LEASE OF MAIL MACHINE EQUIPMENT

Notice Date

February 14, 2001

Contracting Office

Department of the Treasury, Internal Revenue Service (IRS), I.R.S. Southeast Procurement Branch (A:P:F:SE), 2888 Woodcock Boulevard, Suite 300, (Stop 80N), Chamblee, GA, 30341

ZIP Code

30341

Solicitation Number

TIRSE-01-Q-00024

Response Due

March 20, 2001

Point of Contact

Laverne Farrington, Contract Specialist, Phone 404-338-9223, Fax 404-338-9231, Email laverne.farrington@irs.gov -- Wyolene Horton, Contract Specialist, Phone 404-338-9230, Fax 404-338-9231, Email

E-Mail Address

Laverne Farrington (laverne.farrington@irs.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation number is TIRSE-01-Q-00024 and is issued as a Request for Quotation (RFQ). The IRS will be entering into an unrestricted Commercial Item (CI) procurement using Simplified Acquisition Procedures (SAP). This will be an ALL OR NONE acquisition. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-22. This is an unrestricted procurement and a waiver of class set-aside has been obtained. The following codes apply: Principle Product Code-W074, NAICS-532420. The Small Business Administration (SBA) size standard for this service is $5.0 million. The Internal Revenue Service (IRS) has a need for mail machine equipment for various locations in North Carolina, South Carolina and West Virginia. The contractor shall provide lease-to-ownership service over a 48 month period for all equipment with no buy-out options. There are 19 IRS locations to be provided mail equipment under this synopsis (see equipment specifications following CLAUSE paragraph). The delivery of the equipment shall be FOB destination and shall be installed during normal business hours in accordance to an installation schedule coordinated by the IRS representative and the contractor. After installation, the Contractor shall conduct operational testing and brief the IRS appointed contact operators on operational procedures at the installation sites. Briefings will be in accordance with the Contractor's maintenance manual, to provide complete description of equipment operation to permit independent operation as well as preliminary trouble shooting as to misfeeds and other common machine errors which could be addressed and remedied by the operator. Upon the completion of this lease period, title to the leased equipment will automatically pass to the Government without any additional payment under lease-to-ownership service. Throughout the life of this lease, the Contractor shall guarantee the leased equipment to conform to the performance specifications/capabilities specified in the equipment manual. At each maintenance or on-call repair service and before passing the machine to the Government upon completion of this lease, the Contractor shall check the compliance with those specifications and, if necessary, overhaul and/or replace applicable parts or assembles to meet the specifications without any additional cost to the Government. PREVENTATIVE MAINTENANCE: The Contractor shall perform Preventive Maintenance (PM) services at least once each quarter during the lease period. Such services shall include, but are not limited to, technical adjustment, cleaning, lubricating, replacement of parts and other services to keep the equipment in good condition. ON CALL MAINTENANCE: The Contractor shall provide on-call repair services, without any additional charge to the Government, which includes all necessary labor, materials and transportation to repair the inoperative equipment including replacement parts for repair. On-call repair service shall be provided upon request by oral or written notification by the IRS appointed contact operator. Service will be available Monday through Friday between the hours of 8:00am-5:00pm. The Contractor shall maintain the machine to assure minimum down time of three days (72 hours). When the downtime exceeds 72 hours, the Contractor shall deliver and install a back-up machine (same brand and model or better) to use during the downtime. DOWMTIME CREDIT: Downtime credit calculated at 6% will be applied if replacement equipment is not provided. During the period of the lease, the number of machines/systems may be increased, due to new office openings and/or expansions, at the discount rate specified in the purchase order. If new machines/systems are added, the period will be coordinated to end simultaneously with the other systems. Should IRS offices close during the lease period, the Government will be liable for payment for services received. The Contractor will be given a 30-day notice prior to partial termination and the return of the equipment. A modification will be processed for the actions in this paragraph. THE FOLLOWING FAR CLAUSES/PROVISIONS APPLY TO THIS SOLICITATION: 52.212-1, Instructions to Offerors-commercial Items and 52.212-2, Evaluation-commercial Items (a) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical capability of the item offered to meet the Government requirement, price, and past performance. Technical and past performance, when combined, are more important when compared to price. FAR 52.212-3 (DEVIATION), Offeror Representations and Offeror Representation and Certifications-Commercial Items (October 2000), apply to this solicitation should be completed and accompany your quote as required. 52-212-4, Contract Terms and conditions-Commercial Items. 52-212-5, Contract Terms and conditions Required to Implement Statutes or Executive Orders-Commercial Items (a) The contractor agrees to comply with the following FAR Clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive Orders applicable to acquisitions of commercial items: (1) 52.203-6, Restrictions on Subcontractors Sales to the Government, Alternate I; (2) 52.219-8, Utilization of Small Business Concerns; (3) 52.222-21, Prohibition of Segregated Facilities; (4) 52.222-26, Equal Opportunity; (5) 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; (6) 52.222-36, Affirmative Action for Workers with Disabilities; (7) 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; (8) 52.222-48, Exemption from Application of Service Contract Act; (9) 52.232-18, Availability of Funds; (10) 52.232-33, Payment by Electronic Funds Transfer. Information pertaining to FAR 52.212-3 can be obtained at the following internet address: http://www.arnet.gov/, then click on Federal Acquisition Regulations, then FAR (Archived)-HTML, then click FAC 97-19(October 2000), then click 52.000-52.214. Quotes and completed information required by FAR 52.212-3, shall be submitted by FAX OR MAIL, attention: Laverne M. Farrington. No telephone request will be accepted. All required information and quotes shall be submitted by COB on March 20, 2001. Estimated award date is March 29, 2001. Estimated start-up date is May 1, 2001. THREE (3) PARAGON MAILING SYSTEMS (OR EQUAL): System-Needs to include computerized mail machine with built in accounting, report printer, and 30 lb. differential weighing electronic scale platform. Mail Machine-Needs to feed, seal, meter and stack mail up to 240 pieces per minute without operator intervention. Mixed Mail Feeder- Must be able to simultaneously process envelopes that vary in thickness, size, weight, sealed/unsealed flaps, run thickness up to 3/4 inch, and runs both sealed/unsealed and flapped/unflapped envelopes. Meter- Must be able to apply postage in increments from $0.001 to $99.999 with a single pass. Weighing System-Must automatically weigh, calculate correct postage and set the meter. Mail pieces processed can be up to 3/4 inch thick and be able to process varying weights up to 16 ounces in mixed batches, up to 90 envelopes per minute. Ability to preset weigh feature for automation mail by weight. This feature must be able to be preset from 10 ounces to 16 ounces. Auto Oversize-In the class/fee list the system must automatically determine if a one-ounce letter requires an extra $0.11 fee for oversized mail. SIXTEEN (16) POSTAGE METERS WITH 3 LB. ELECTRONIC INTERFACING SCALES (OR EQUAL) Meter must be capable of running minimum of 35 to 60 letters/minute for nine (9) offices and 45-60 letters/minute for seven (7) offices. Meters must be able to weigh, apply postage and seal envelopes up to 14_ thick in one pass. Meter must be electronic and digital. Meter must be able to print in decimals $0.001 and up to $99.999 in a single meter impression. Meter must be electronic and be fully interfaced to 3 lb. Electronic Scale that includes all First Class Rates, Priority, Standard, Postcard, Express (PO to Addressee), Insurance, Registered, Certified, Return Receipt, Special Delivery. Meter must automatically set for exact amount of postage when activated from single push button from interfaced 3 lb. Electronic Scale. Postage must be able to be added via a non-dedicated telephone line. Use of modems is not acceptable. Meter must be able to accept postage refills for variable amounts at varying intervals of time. Scales and meters must have LED display. Vendor must be able to invoice meter and scale on one invoice including maintenance. Scale must have parts count feature. Vendor must provide a unique toll free telephone number for service and repair and be able to track requests for same for analysis by IRS. QUOTE FORMAT SHOULD INCLUDE THE FOLLOWING INFORMATION: QTY PRICE/MO PRICE/YR PRICE 48/MO 1.PARAGON SYSTEMS 03 EA $_________ $________ $_________ 1a. METERS 03 EA $_________ $________ $_________ 2. MAIL SYSTEMS 16 EA $_________ $________ $_________ W/3 LB. SCALE 2a. METERS 7 EA $_________ $________ $_________ 2b. METERS 9 EA $_________ $________ $_________ MAINTENANCE INFORMATION: -RESPONSE TIME ______________________ (4-6 hours preferred) -HOURS AND DAYS OF OPERATION_____________________________________ -TOLL FREE NUMBER_______________________________________________ -NUMBER OF P.M.______________________________________________________ -ADDITIONAL COMMENTS/INFO:________________________________________

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Record

Loren Data Corp. 20010216/WSOL001.HTM (D-045 SN50D6K1)