D -- PAGERS, TWO WAY MESSAGING

Notice Date

January 29, 2001

Contracting Office

US Property & Fiscal Office For NY, Attn: MNPF-PC, 330 Old Niskayuna Rd, Latham, NY 12110-2224

ZIP Code

12110-2224

Solicitation Number

DAHA30-01-R-0002

Response Due

February 20, 2001

Point of Contact

Lt. Col. Kenneth D. Trzaskos (518) 786-4460

E-Mail Address

kenneth.trzaskos@ny.ngb.army.mil (kenneth.trzaskos@ny.ngb.army.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subparts 12.6 and 13.5, as supplemented with additional information in this notice. This announcement constitutes the only solicitation to be issued; proposals are being requested and no further written solicitation will be issued. The solicitation number for this Request for Proposal is DAHA30-01-R-0002, a request for proposal for Pagers, Pager Services, and Two Way Messaging Service, and closes on 20 February 2001, 1:30 p.m. Eastern Standard Time. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-21. This procurement is unrestricted with an assigned NAICS Code of 513321 which signifies a small business size standard of 1,500 employees. The United States Property and Fiscal Office for New York is solicitating Pagers, Pager Services, and Two Way Messaging Service. All equipment and pager services will be acquired on a best value basis. Pager Services must include at a minimum: Leased, nationwide, regional, and local coverage for our anticipated customers (New York Army and Air National Guard, NYS Division of Military and Naval Affairs, 330 Old Niskayuna Road, Latham, NY 12110-2224). All services will be purchased through a definite quantify contract which will be awarded on a firm fixed price basis. The resulting contract will provide for the broadest range of available equipment. The requirement is for leased pagers in accordance with the Statement of Work, for a base period and four one year option periods. Description: Base Period of Performance, 10 March 2001 to 9 March 2002, Option Period #1, 10 March 2002 to 9 March 2003, Option Period #2, 10 March 2003 to 9 March 2004, Option Period #3, 10 March 2004 to 9 March 2005, Option Period #4, 10 March 2005 to 9 March 2006. Any contractor interested in submitting a proposal in response to this announcement, must submit the following to be considered for award: 1. Schedule of proposed equipment, service plans and unit costs for this acquisition. The schedule of prices should also include descriptive literature for equipment and service plans. It should be noted here that it is the contractor's responsibility to adequately document the equipment and service plan parameters to assure equitable treatment in the evaluation process. Also, local, statewide, and national coverage must be adequately identified and defined. 2. A copy of latest commericial and any other available schedules for comparison purposes. 3. Full disclosure of all add on costs beyond the basic monthly plan costs. It is the contractor's responsibility to identify, throughly define and to quantify (in terms of prices) all potential add on costs. 4. Past Performance Information. Three references for similar efforts. 5. Phase In Plan identifying the contractor's approach to assure transparent transition for our customers (i.e. full disclosure of time frames and implementation plans). 6. Designation of a single point of contact for trouble/problem calls with telephonic response time. 7. Acknowledgement of the Government's right to add/delete pager service at anytime and without penalty. 8. Completion and submission of representations and certifications found in FAR 52.212-3 and 252.212-7000. The provisions at FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.217-6, 52.217-8, 52.217-9 apply for this acquisition. The provision at 52.212-2, Evaluation Commericial Items applies to this acquisition. The Government will make a best value determination based upon the following specific areas of consideration: (a) Range of equipment and service plans available to meet the Government's local, regional, and nationwide needs at the greatest value to the Government. (b) Phase In Approach which will result in a seamless transition for our customers. (c) Cost considerations surrounding poetntial add on costs. Note: All add on costs must be adequately identified, defined and quantified in a separate document as the contractor will be limited to add on costs identified at proposal submission during contract performance. Price will not be a weighted factor in the evaluation. The degree of importance of price; however, will increase with the degree of equality of proposals in relation to other factors on which selection is to be based. 9. Contractor must be registered in the Central Contractor Registration (CCR) database. Registration may be done by assessing the CCR Web Site at http://www.acq.osd.mil/ec. 10. Provide a single point of contact for ordering services. STATEMENT OF WORK EQUIPMENT SPECIFICATIONS, 1. User Instructions: Each pager shall be furnished with one complete set of comprehensive user instructions. 2. Digital Display Pagers: Any digital display pager that is bid must meet or exceed the following: Power Supply: Pagers must be battery operated using standard 1.5 volt AA or AAA size alkaline battery (ies). If battery is rechargeable, Contractor must provide a battery charger free of charge. Weight: (including battery) 89.00 grams or 3.14 ounces (maximum). Dimensions: 4.25 cubic inches or 69.66 cubic centimeters (maximum). Memory Capacity: Pager must have the ability to store and memorize a minimum of 8 messages. Vibrator: Pagers must contain a vibrator feature to silently alert the user of an incoming page. Clips: All pagers must be equipped with a clip. Message: Windows: Pagers must display at least 12 digits. Lamp: All pagers must be equipped with a lamp to enable nighttime viewing of the display. 3. Alphanumeric Pagers: Any alphanumeric pager that is bid must meet or exceed the following: Power Supply: Pagers must be battery operated using standard 1.5 volt AA or AAA size alkaline battery (ies). If battery is rechargeable, Contractor must provide a battery charger free of charge. Weight: (including battery) 120 grams or 4.23 ounces (maximum). Memory Capacity: Pagers must have the ability to hold a minimum of 5,000 characters including 20, 80 character messages. Clips: All pagers must be equipped with a clip. Message Window: Pagers must display and entire 80 character message. Vibrator: Pagers must contain a vibrator feature to silently alert the user of an incoming page. Lamp: All pagers must be equipped with a lamp to enable nighttime viewing of the display. 4. Statewide Coverage (NY) Hamilton and Delaware Counties or the nothern portion of Herkimer County from State Route 8 to the St. Lawrence County line may not be covered when using Statewide (NY) Coverage. However, a total of 80% of the square mileage of the State of New York, must be covered, as well as full paging coverage to the following metropolitan areas: Albany, Binghamton, Buffalo, Geneva, Lake George, New York City (five boroughs), Niagara Falls, Poughkeepsie, Rochester, Rome, Syracuse, Utica, Watertown, White Plains and Yonkers. 5. Nationwide Coverage includes service in all major population centers of the United States. It includes most state capitals. Contractor must provide a toll free number that could be used for both Nationwide and New York State Coverage. The cost of the toll free line will be considered as part of the basic service rate for advance messaging. The contractor may charge an additional monthly cost for numeric/alphanumeric paging. 6. Equipment Requirements: The pagers provided in this contract meet all service, availability and reliability specifications of the RFP. The pagers are standalone devices and not integrated with other wireless devices. The contractor guarantees that the pagers offered are the latest models of regular stock product. If the pager supplied to the Authorized User has been previously used, it must be refurbished to a "like new" condition. "Like new" is defined as being free of blemishes, nicks or scratches; in original condition throughout, with vibrant colors; and showing only faint signs of handling or use. The "like new" device shall be 100% operational in the manner that the manufacturer intended and shall be accompanied by an instruction sheet. All original issue pagers must be equipped with new batteries. Replacement batteries will be the responsibility of the Authorized Users. The quantities and type of battery (ies) utilized by the equipment are idenfitied by the Contractor. The antenna for the pager shall be housed in the body of the pager or clip. Telescoping antennas are not acceptable. All pagers issued under this contract shall be UL listed. 7. Maintenance: The Contractor offers an in state exchange service for leased pagers. Pagers must be repaired or replaced within 24 hours by the account representative. Contractor must provide a 24 hour customer service number and may charge an additional expense should the consumer utilize the customer service representative for reparing or replacing pagers. Maintenance or replacement service must be available 24 hours a day, Monday through Friday and from 10 AM to 5 PM on weekends, a minimum of a nine hour period. 8. Loss, Theft, and Damage: Loss, theft, and damage coverage for rented or leased pagers shall be the responsibility of the Contractor. However, the Contractor will not be held responsible for abused equipment and may charge no more that a $50.00 deductible if a pager is lost or not repairable. 9. Service Requirements: Airtime must be available 24 hours a day, 7 days a week, 365 days a year. Full Paging Coverage must be provided under this contract and is defined as the ability to guarantee that 96% of all pages transmitted will be received. Contractor must provide a toll free number that could be used for both Nationwide and New York State Coverage. The cost of the toll free line will be considered as part of the basic service rate for advance messaging. The contractor may charge an additional montly cost for numeric/alphanumerice paging. Contractor must provide internet access to notify all pagers. 10. Dispatch Service: Alphanumeric pagers utilize a dispatch service where paging calls are answered by an operator and then keyed into the paging system. Prices given in the price sheets for the alphanumeric pager include a dispacth service. 11. Throughput Time: Throughput is defined as the time between the paging system's acknowledging signal over the phone line and the time that the pager receiver responds with it's alert signal. Delays due to excessive throughput times shall not be greater than three (3) minutes during the system's busiest periods. Throughput times submitted as part of the Contractor's proposal shall be maintained for the duration of the contract. Should the throughput time be or become excessive, the NYARNG reserves the right to reject a bid or cancel the contract. 12. Overcalls: Overcalls are those calls made to a particular pager above and beyond the free calls allowed by the contract. The numner of free calls per month shall be 500 for digital pagers and shall be no less that 50 calls per month for the Alphanumeric Pagers. Calls beyond the amount allowed by the contract are billed on a per call basis. 13. A total of 22 pagers will be leased/rented. All will require local and statewith coverage. (17 pagers must have self dispatch, numeric paging and voice mail capability. 2 pagers must be capable of two way messaging and receiving email, 100,000 characters, local, state and nationwide coverage. 3 pagers must be cabable of two way messaging and receiving e mail, 50,000 characters, local, state and nationwide coverage). Proposals in response to this aannouncement whall be submitted to the United States Property and Fiscal Office for New York, ATTN: MNPF-PC, Room 214, 330 Old Niskayuna Road, Latham, NY 12110-2224. All proposals must be received on or before 20 February 2001, 1:30 p.m. Any proposals received after the 1:30 p.m. deadline will be determined late.

Record

Loren Data Corp. 20010131/DSOL005.HTM (W-029 SN50C162)