X -- LEASE OR RENTAL OF FACILITIES

Notice Date

October 24, 2000

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Response Due

October 30, 2000

Point of Contact

Sonya Staples, 312-353-7189 , fax 312-353-5343 NO PHONE CALLS PLEASE

Description

The Corporation for National Service (CNS), North Central Cluster Training Division is planning an Early-Service Training (EST) for AmeriCorps*VISTA members. The number of attendees is estimated to be 80. CNS will award a contract to a qualified vendor in the Chicago, Illinois area who can provide lodging, catering, and meeting space for the EST. The preferred dates are: Dec. 11-13, 2000. AmeriCorps*VISTA is a federal program which places members in low-income communities to assist communities in alleviating poverty. Early-Service Training is for members who have been serving on their projects for at least 120 days. The facility should have complimentary shuttle service to the O'Hare and/or Midway Airport, or access to public transportation. Facilities that do not have such a service should include an explanation of the shuttle transportation available and indicate any cost. The specifics for the event are as follows: Registration Area: Day 1: A registration area with four 6-foot skirted tables and 8 chairs set up outside the general session room. The tables should be facing each other two on one side and two on the opposite side. Two wastebaskets are also needed. An area should be designated for luggage until sleeping rooms are available. Meeting Rooms: Day 1: General session for 80 people in rounds of 8 chairs per table, plus 4 breakouts for 20 people each. Day 2: General session for 80 people in rounds and 4 breakouts for 20 people each. Day 3: General session for 80 people in rounds of 8 chairs per table, and 4 breakouts for 20 people each. Note: All meeting rooms should be set in rounds and pencils or ink pens should be provided daily. Sleeping Rooms: 40 double/doubles, 10 singles at government rate or below. A few participants will be arriving on the day before the EST begins requiring approximately 2-5 sleeping rooms. The majority of the guests will arrive the morning of the EST (Day 1). CNS will provide a rooming list. Program Outline and Meals Required: Day 1: Registration 10:00 a.m. 11:30 a.m. lunch 11:00 a.m. 12:30 p.m. EST begins 12:30 p.m. 2:45 p.m. Refreshment break 2:45 p.m. 3:00 p.m. EST cont. 3:00 p.m. 5:00 p.m. Dinner 6:00 p.m. 7:00 p.m. Hospitality area 7:00 p.m. 10:00 p.m. Day 2: Breakfast 7:00 a.m. 8:15 a.m. Plenary 8:30 a.m. 10:15 a.m. Breakout Sessions 10:30 a.m. 12:00 p.m. Lunch 12:00 p.m. 1:00 p.m. Breakout Sessions cont. 1:00 p.m. 2:45 p.m. Refreshment Break 2:45 p.m. 3:00 p.m. Breakout Sessions cont. 3:00 p.m. 5:00 p.m. Dinner 6:00 p.m. 7:00 p.m. Hospitality area 7:00 p.m. 10:00 p.m. Day 3: Participants checking out 7:30 a.m. 8:45 a.m. (Designated luggage area needed) Breakfast 8:15 a.m. 9:00 a.m. Breakouts 9:00 a.m. 11:00 a.m. General Session 11:00 a.m. 12:00 p.m. Lunch 12:00 p.m. 1:00 p.m. EST ends approximately 1:00 p.m. *Meal Summary: 3 breakfasts, 3 lunches, 2 dinners, 3 refreshment breaks. A/V Equipment: The general session room should have a podium, a microphone, a table for materials beside the podium and a flipchart with markers. A flip chart with markers should be available in each breakout room and a table for materials at the front of the room. Additional audio needs will be determined as needed. Additional Information: FACILITY MUST BE HANDICAP ACCESSIBLE. Bids must include the following information: 1. Per night sleeping room rate for single and double occupancy, not including tax. Include room tax separately. 2. A per person cost for all catering. We will only consider food costs which fall within federal per diem for your area. 3. Charges for meeting room space and audio-visual. 4. If not complimentary, transportation costs to facility. Please submit bids to: Corporation for National Service, 77 W. Jackson Blvd., Suite 442, Chicago, IL 60604, ATTN: Training Specialist, No phone calls will be accepted. All bids are due by COB October 30, 2000.

Record

Loren Data Corp. 20001026/XSOL001.HTM (W-298 SN5050A9)