Contracting Officer (90C), VA Medical Center, 150 South Huntington Avenue, Boston, MA 02130

J -- PREVENTATIVE MAINTENANCE AND REPAIR OF A HITACHI CHEMICAL ANALYSER SOL RFQ 523-3-01 DUE 090800 POC Michael Kennison, 617-232-9500, extension 5538 WEB: Click here to download applicable clauses, http://www.arnet.gov/far and http://www.va.gov/oa&mm/vaar/vaartoc.htm. E-MAIL: Click here to contact the Contracting Officer via, michael.kennison@med.va.gov. This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6 and 13.5 as supplemented, with the additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation and a written solicitation will not be issued. Solicitation number is RFQ 523-3-01 and award will be made using the simplified acquisition procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-19. This acquisition is unrestricted. The standard industrial classification (SIC) 7699, North American Industrial Classification System (NAICS) 811219. The VA Boston Healthcare System, 150 South Huntington Avenue, Boston, MA 02130-4893 intends to award a contract for preventative maintenance and repair of one (1) Hitachi Clinical Chemical Analyzer Model 747-100. The contractor is to furnish all supervision, personnel, equipment, labor, parts, tools, materials, transportation and other items and services necessary to perform maintenance on a Hitachi Clinical Chemical Analyzer Model 747-100. Service shall include four (4) quarterly preventative maintenance calls during the period of 1 October 2000 to 30 September 2001; Twenty-four (24) hour telephone technical assistance service and guaranteed on-site response within twenty-four hours of notification of a technical problem; Unlimited emergency service (within 4 hours of notification) between the hours of 8:00 a.m. and 5:00 p.m. local time. The contractor shall also provide technical assistance telephonically with suggested repairs in the case of an emergency. PM's shall follow the original manufacturers' guidelines. by service. The contractor shall document all repairs. The contractor shall supply repair parts on an as-needed basis and conduct any required repairs on site by routine or emergency maintenance. These parts shall be billed on a not-to-exceed basis under the parts line item of the issuedpurchase order. All workmanship on repairs and maintenance shall be warranted for the term of one (1) year from the date of acceptance by the government. All newly installed parts shall be warranted for a period of one year or with manufacturer's warranty. The Period of Performance is October 1, 2000 to September 30, 2001, and the place of performance is the VA Medical Center, 150 South Huntington Avenue, Boston, MA 02130-4893. Award is Subject to the Availability of Funds. The provisions at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. 52.212-2, Evaluation -- Commercial Items applies to this acquisition with the evaluation factors of past performance and price, which are weighed equally and price must be considered fair and reasonable. The Government reserves the right to award to other than the low offeror. The offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. (1) TERM OF CONTRACT: This contract is effective for twelve months from October 1, 2000 to September 30, 2001. (2) WORK HOURS: Monday through Friday, 7:00 a.m. to 4:30 p.m. (3) NATIONAL HOLIDAYS: The ten (10) holidays observed by the Federal Government, i.e., New Years Day, President's Day, Martin Luther King Jr's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. (3). QUALIFICATIONS: Personnel under this contract shall be licensed or certified by the manufacturer to perform services on the chemical analyzer. The qualifications of such personnel shall also be subject to review by the VABHCS Chief Biomedical Engineer and approved. (4). PAYMENTS: Sums due for actual work done, the Contractor will be paid monthly, in arrears, upon receipt of a properly prepared invoice FAR 52.232-25. The Contractor shall submit all invoices to the following address: Chief Fiscal Service (04) VA Boston Healthcare System, 150 South Huntington Avenue, Boston, MA 02130-4893 (5) CONTRACT PERFORMANCE: a. The contractor will be monitored through a variety of mechanisms, including but not limited to -- sign-in/out log. -- Chart documenting repairs. b. The Chief of Biomedical Engineering will be responsible for monitoring the quality of services provided under this contract. (5) CLAUSES: The provisions at FAR 52.212-1, Instructions of Offeror -- Commercial Items (Mar 2000) applies to this acquisition. There is not an addendum to these provisions. The clauses at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (May 1999) applies to this acquisition. There is an addenda to this clause. Add the following clauses: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/the address (es): http://www.arnet.gov/far or http://www.va.gov/oa&mm/vaar/vaartoc.htm (End of Clause); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984), The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2000) applies to this acquisition. The following FAR clauses are cited in clause FAR 52.212-5(b) are applicable to this acquisition: FAR 52.219-23, Notice of price evaluation Adjustment for Small Disadvantaged Business Concerns. FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36, Affirmative Action for Handicapped Workers, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.225-3, But American Act -- Supplies. 852.219-70 Veteran-Owned Small Business (DEC 1990). 852.270-4 Commercial Advertising (NOV 1984). 852.270-1 Representatives of Contracting Officers (Apr 1984). Companies not in possession of the full text of FAR 52.212-3, (Feb 2000) may contact this office or you may access any clause electronically from the above mentioned Internet addresses. Quotes must be in writing and accompanied by a completed Representations and Certifications or they will be rejected. Facsimile quotes will be accepted; oral quotes will not be accepted. Award will be made to the offeror whose quote conforms to the requirements of the solicitation and best meets the minimum needs of the Government and has the lowest price, all factors being considered. Award will be made without discussions. Award is Subject to the Availability of Funds. For information regarding this solicitation, contact Michael Kennison (90C), VA Boston Healthcare System, 150 South Huntington Avenue, Boston, MA 02130-4893; phone: (617) 232-9500, extension 5538; fax: (617) 278-4546. Quotations are due by 3:30 p.m., Sep 8, 2000. Please reference the solicitation number, RFQ 523-3-01 on your quotation. Posted 08/18/00 (W-SN487753). (0231)

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