Region 10, Environmental Protection Agency, Office of Management Programs, Acquisition Team, 1200 6th Avenue, Seattle, WA 98101

99 -- ASBESTOS INSPECTIONS IN REMOTE AREAS OF THE STATE OF ALASKA SOL 00CDR062 DUE 081700 POC Joanne Shea, Contracting Officer 206-553-0310, Robert Edgeton, Contracting Officer, 206-553-6634 E-MAIL: Click here to contact the Contracting Officer via, shea.joanne@epa.gov, edgeton.robert@epa.gov. This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR subpart 12.6. This announcement constitutes the only CBD solicitation. EPA anticipates a sole source placement. Proposals are being requested and must be received by 4:30 p.m. PST on August 17, 2000. Submit two copies of the proposal to Joanne Shea, EPA Region 10, 1200 6th Ave, OMP-148, Seattle, WA 98101. Period of Performance: 10/1/00-10/1/01. Statement of Work: Scope: The contractor will process notifications and conduct inspections of asbestos demolition and renovation sites to evaluate compliance with applicable Environmental Protection Agency (EPA) regulations and prepare initial follow-up enforcement letters and documents, where needed. A general description of the work includes: performing landfill, complaint, renovation, and demolition asbestos inspections. Inspections shall include the collection and submittal of samples for analysis and documentation of findings, including written reports and photographs. The contractor may be called upon to provide testimony in hearings and legal proceedings when violations are discovered. Background: Section 112 of the Clean Air Act (42 U.S.C., Section 7412) presents a list of substances that have been designated as hazardous air pollutants. The standard under which these pollutants are regulated is known as the National Emission Standards for Hazardous Air Pollutants, or NESHAP. The asbestos NESHAP is contained in Subpart M of 40 CFR Part 61. The activities under this contract will assist EPA in ensuring compliance by the regulated community in Alaska and in gathering the evidence necessary to take appropriate enforcement action against those who do not comply. All individuals performing inspections and determining compliance with the asbestos NESHAP shall be properly trained, in accordance with EPA requirements. Training and maintaining technical skills is considered a part of this contract. The contractor is expected to supply all equipment necessary to perform asbestos compliance inspections, in accordance with worker protection and other applicable regulations. Objective: The objective of this contract is to have a credible inspection and enforcement presence in Alaska, which will ensure compliance with the asbestos NESHAP by the regulated community in the state.Tasks:The contractor shall perform the following tasks: 1. The contractor shall process asbestos demolition/renovation notification forms as follows: a. Notification forms will be mailed or hand delivered by owners or abatement operators to the contractor. Notifications will be date stamped upon arrival. Faxed revisions will be date stamped, and an acknowledgment of receipt will be faxed back to sender. b. The contractor will screen the notifications for established inspection targets, such as size of job, proximity to populated areas, past violations by the abatement contractor, and other criteria. c. The contractor will call the notifier if there are questions about the information contained in the notification, or if the notification is incomplete. The contractor will, with the assistance of EPA if necessary, determine if the errors can be corrected with a phone call or if the notifier needs to resubmit the notification. d. The contractor will enter the notification information into the Asbestos Contractor Tracking System (ACTS) database on a weekly basis. e. The contractor will submit summary reports of notification data to EPA Region 10 on no less than a monthly basis. f. The contractor will prepare and submit via e-mail to EPA Region 10 a summary report of notification, inspection, and enforcement data for EPA's National Asbestos Registry System (NARS), 45 days after the end of each quarter (i.e., February 15, May 15, August 15, and November 15). 2. The contractor shall respond to personal visits, telephone, and written requests for information about asbestos from the public, regulated community, and other local, State or Federal agencies.a. The contractor will answer general questions and send out forms,regulations, and other guidance documents. EPA Region 10 will provide copies of standard EPA forms and guidance documents.b. The contractor will determine any notable pattern or frequency in questions or information requested, so that new guidance material might be developed by EPA and the contractor to address this information. The contractor will assist EPA in preparing the information. EPA will be responsible for printing and duplication costs of new guidance documents developed for distribution to the public and the regulated community. c. The contractor will initially get assistance from EPA Region 10 Seattle staff, Alaska Operations Office (AOO) staff, or the EPA Headquarters asbestos ombudsman in answering the more technical questions. The contractor will be expected to respond to technical questions with minimal assistance within three to six months of the start of the contract period. 3.The contractor shall conduct inspections of demolition and/or renovation sites and asbestos landfills. a. Conduct on-site inspections according to requests from Regional EPA staff and the inspection prioritization strategy . Inspections shall be performed during actual abatement, or -- for demolitions -- prior to and during demolition if possible, in order to be counted as a completed inspection. All inspections shall be performed unannounced unless otherwise instructed by Region 10. For emergency situations, the contractor may be requested to perform inspections within hours of becoming aware of the emergency. b. Each inspection shall result in a completed inspection checklist using a form provided by Region 10. Whenever violations are suspected or found, a formal narrative report also will be prepared, following a format provided by Region 10. Inspection checklists shall be submitted to Region 10 within 15 calendar days of inspection. Inspection reports shall be submitted to Region 10 within 45 calendar days of inspection. Violations shall be verbally reported to Region 10 as soon as practical after discovery. (If a single project is inspected more than once, only one report needs to be submitted, with the number of inspections being the total times the project was visited.)c. When alleged violations are discovered, at least two samples of suspected asbestos containing material shall be collected and chain of custody procedures shall be followed. Samples will be analyzed by EPA's Manchester lab. Containers and chain of custody forms shall be supplied by Region 10.d. Photographs of the abatement site shall be taken, including areas where samples are obtained, when alleged violations are discovered.e. For pre-demolition asbestos inspections where friable asbestos containing material is discovered, Region 10 shall be immediately notified of the findings.f. For one of every five inspections, on average, the contractor shall accompany the waste hauler to the waste disposal site to assure compliance with vehicle marking, transportation, and waste disposal regulations. The contractor may also be requested to review record keeping procedures at the landfill. 4. The contractor shall carry out the following activities in support of EPA's enforcement actions. a. Draft warning letters for Region 10 review, concurrence, and signature. 1. Determine if violations are unlikely to be developed into a formal case, with consultation with Region 10 as necessary. 2. Determine responsible party(ies) to whom correspondence should be addressed and mailed. 3. Prepare a draft letter, based on standard letter and using case and violation-specific language. 4. Send letter(s) to Region 10 for concurrence and signature. b. The contractor inspectors shall assist as required by Region 10 in obtaining all information to support case development. Inspectors shall testify in those cases that go to hearing, as required. EPA Project Officer: Kathleen Johnson, 206-553-1757. EPA Contracting Officer: Robert Edgeton, 206-553-6634. The following provisions are incorporated into this RFQ by reference: FAR 52.212-1 Instructions to Offerors-Commercial Items; FAR 52.212-2 Evaluation-Commercial Items. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; and FAR 52.212-5 Contract Terms and Conditions-Required to Implement Statues or Executive Orders-Commercial Items. Posted 08/08/00 (W-SN483744). (0221)

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