COMMERCE BUSINESS DAILY ISSUE OF AUGUST 10,2000 PSA#2661 U.S. Dept. Of HUD, Ofc. of Procurement & Contracts, Admin. Support Div.
(ARCA), 451 7th St., Sw, Rm. 5266, Washington, DC 20410-3000 99 -- HOTEL ACCOMMODATIONS AND CONFERENCE FACILITIES SOL HACF DUE
082300 POC Catherine B. Pinkney, Purchasing Agent (202) 708-0614 EXT.
7125 WEB: click here to download the solicitation from the HUD,
http://www.hud.gov/cts/ctsoprty/html. E-MAIL: Click here to contact
Catherine B. Pinkney, Catherine_B._Pinkney@hud.gov. The Department of
Housing and Urban Development (HUD) has a requirement for hotel
accommodations and meeting space in accordance with the following
Statement of Work for its' Staffing 2000 Orientation.". this is a
combined synopsis/solicitation for commercial items prepared in
accordance with the format in FAR Subpart 12.6 Solicitation "HACF" is
issued as a Request for Quotations (RFQ). This announcement constitutes
the on solicitaiton; proposals are being requested and a written
solicitation will not be issued. Therefore, the following clauses
apply: 52.212-1; Instructions to Offerors, 52.212.2:
Evaluation-Commercial Items, 52.212-4; Contract Terms and Conditions
Required to Implement Statues or Executive Orders-Commercial Items.
This acquisition is unrestricted (open to both large and small business
concerns. This is a firm-fixed price acquisition. All proposals are to
be hand delivered or express mailed to the following address no than
2:00pm., Eastern Standard Time (EST) on 8/23/00, to: Departmentof
Housing and Urban Development, 451 7th St., SW., Room 5256, Washington,
DC 20410, Attention: Catherine B. Pinkney. Staffing 2000 Orientation
Logistical Requirements: One (1) three-day orientation, September 18
through 20, 2000, session involving an estimated 350 attendees with
approximately 200 lodging at the contracted site. Participants will
check in on Sunday, September 17, 2000 and checkout on Thursday,
September 21, 2000. Bidders are to submit a price to include breakfast
(4 days) for the 200 participants lodging at the facility. The
orientation will run Sunday night through Wednesday. There will be one
working lunch (day to be determined) for 350 attendees. The Facility
is to provide cost for a reception for 350 attendees for Sunday
evening, September 17, 2000. Accessibility: Facility must be in
compliance with the Uniform Federal Accessibility Standards .Location:
Facility must be located within a 30-minute ride via Metrorail from
the L'Enfant Plaza Metrorail station, and no more than a five block
walk from the nearest Metrorail station. Lodging Accommodations: Up to
200 single accommodation rooms (may change by ten (10) percent) must
be available each day and the daily rate may not exceed the authorized
lodging rate for the Washington, DC area. Rooms must be traditionally
equipped with private bath with shower and bath tub (or combined),
double size or larger beds, dresser, desk, table, chairs, telephone
(touch-tone with light message, voice mail, TV (color), AM/FM clock
radio, reading lamps, glasses, closet space, individually controlled
heating/air conditioning and receive daily maid and linen service.
Facility must have non-smoking, smoking, and handicapped accessible
sleeping rooms available. Meeting Rooms: Meeting Rooms available as
follows: Two (2) large meeting rooms with: 1) one accommodating
estimated 350 attendees and available to HUD 24 hours per day for the
duration of the event; and, 2) the second accommodating 150 attendees
available only one day and the specific date to be determined prior to
the event; and Eight (8) smaller breakout rooms as follows which will
be needed only one day to be determined prior to the event: Two (2)
breakout rooms accommodating up to 60 participants;Three (3) breakout
rooms accommodating up to 40 participants; and Three (3) breakout rooms
accommodating up to 30 participants. One (1) room (possibly a suite)
for use as a staging area or consultations. One (1) room for use as
office space to accommodate 15 people. One (1) room for use as a
computer, fax, and copier room to accommodate 5 computers, 1 fax
machine and 1 copier. Water station at each table in meeting rooms with
refills during breaks and lunch. Morning and afternoon breaks with
refreshments available, e.g., coffee and tea in the morning and sodas
in the afternoon. Room dimensions to accommodate the number of
participants above should facilitate various room arrangements as
follows: 1) Classroom style with seating of two per table (tables 18
inches wide and 6 feet long); 2) Rounds with seating for 10 pertable (6
foot round tables); and/or 3) U-Shaped for breakout rooms. There must
be no columns in the meeting rooms which would obstruct a participant's
view, and there must be no mirrors in meeting rooms. Audio/Visual
Support Facility must have state-of-the-art audio/visual equipment
available, e.g., projectors for use with laptops in making PowerPoint
presentations; sound system with lapel microphones, wireless hand-held
microphones, table-top microphones, and podiums with microphones;
small to large screens; and various other kinds of audio/visual
equipment with staff available to service equipment throughout the
orientation schedule. The specific equipment for this event will be
determined later. A listing must be provided reflecting all equipment
available and the daily charge for each equipment item. Meals Facility
should be capable of providing three meals per day (breakfast, lunch,
dinner) with the breakfast meal served to the 200 participants lodging
within one hour. Meals may be served buffet style or requested by
attendees based on menu selections. Facility should provide a cost for
breakfast meals for four (4) days for the 200 participants lodging.
Facility should provide a cost for a reception for 350 attendees on
Sunday, September 17, 2000. The facility must be located within a five
minute walking distance of restaurants other than its own restaurants.
The meals should offer a variety of high quality foods, and the
facility must be capable of providing, when requested, special dietary
or religious meals. Other Requirements. There should be a Registration
room on Sunday from 12:00 noon until 9 p.m. A large meeting room should
be available on Sunday evening for a reception for the entire group of
attendees. Evaluation Criteria Technical proposals will be evaluated
on: A) Quality of Facility as indicated by, at least, a 3-Star/Diamond
rating by the American Automobile Association (AAA) or comparable
entity that rates hotels, etc.; B) Ability to Meet Quantitative
Requirements, e.g., lodging accommodations, meeting rooms, etc.;
C)Accessibility; and D) location in relation to the HUD Headquarters
Building/L'Enfant Plaza Metrorail Station. On-Site visits may be
conducted as part of the overall evaluation process.Meeting Rooms/Other
Rooms: 1 meeting room to accommodate 350 people @ $_________ per day X
3 days 1 meeting room to accommodate 150 people @ $_________ for 1 day
8 breakout rooms @ $______ each for 1 day/1 staging/consultation room
@ $_______ per day for 4 days/1 office room @ $_______ per day for 4
days 1 room for computers, copier, fax @ $_______ per day for 4 days
Sleeping Accommodations: 200 rms @ $________ per night for 4 nights
Breakfast: 200 people @ $________ for 4 days/1 Working Lunch for 350
people @ $___________/Reception for 350 people @ $___________ NOTE; THE
COST PROPOSAL WILL BE CONSIDERED SECONDARY TO THE EVALUATION CRITERIA.
SHOULD ALL FACTORS BE EQUAL, COST WILL BE THE DECIDIING FACTOR. Posted
08/08/00 (W-SN483763). (0221) Loren Data Corp. http://www.ld.com (SYN# 0319 20000810\99-0004.SOL)
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