Department of State, Office of Acquisition, P. O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

D -- SOFTWARE ACQUISITION AND SUPPORT SOL NA DUE 090800 POC Clint Venekamp (703)312-3081 The Bureau of Diplomatic Security at the Department of State is requesting information on software to effectively manage its Surveillance Detection Program. The Department is soliciting your comments to the requirements stated below. We would greatly appreciate any feedback industry has to offer. This is NOT a Request for Proposal (RFP), Invitation for Bid (IFB), or an announcement of a solicitation. A live test demonstration of the proposed product is required before final selection. Vendor literature will be submitted to the State Department 2 weeks before the scheduled demonstration for review. The Surveillance Detection Branch in Washington, D.C. will conduct the demonstration. Interested vendors are encouraged to notify Mr. Clint Venekamp to schedule the demonstration. Phone number is (8703) 312-3068. Fax number is (703) 312-3081. E-mail address is venekamp@state.gov. The mailing address is Department of State, DS/PSP/FPD, 1400 Wilson Blvd., Arlington, VA. 22209. Vendors will be required to use government data to test proposed system and the vendor will provide the ability for government to have hands on demonstration. Current Environment The Department of State currently is utilizing an MS Access database in a Windows NT 4.0 environment to assist surveillance teams and Regional Security Offices (RSO's) abroad in their efforts to curtail terrorist attacks against diplomatic facilities and personnel abroad. The database has no network capability and is only available for review/analysis by the post where it is physically located. Currently the users of the relational database system are limited by the functionality of the application and storage capability. Surveillance data on personnel, vehicle, incidents and photos and videos of persons and vehicles are inputted into the database. Analysis is performed by the personnel at posts for correlations of information that could indicate hostile surveillance and/or potential threats to national security. Correlations are not automatically stored or shared among posts. The system currently has no network capability and is around 3MB in size. Currently any information exchange must be done by the RSO e-mailing files to each other. Software Capability The enhanced system will provide managers of surveillance detection operations with a means of recording, managing and analyzing data in support of the surveillance detection effort at approximately 240 posts worldwide (Phase 1). It should also be capable of networking with a global (US based) system capable of accepting input from all of the 240 post systems, and correlating and analyzing it (Phase 2). The equipment platform for Phase 1 is a Windows 2000 platform with a minimum 6GB hard drive and 256 MB of RAM. The equipment base for Phase 2 is a client server environment. The software for the client server platform must be browser based and deployable via the web. The vendor must ensure that there is a seamless migration from the hardware/software architecture in Phase 1 to the client server environment in Phase 2. The software proposed should combine the features of a relational database with the ability to identify and link items containing related information. The ability to import data from most database applications (coded in SQL) and spreadsheet applications is required. Vendor software must be compatible with MS ACCESS 97 and MS EXCELL 97. The new system should also accept digital images in JPEG, MPEG and other common formats, and accept scanned images (i.e. 35mm photos put on a scanner). Additional requirements include a minimum of development time, simplicity of use, and ease of data sharing between locations. The software will provide organization of data, identify source, time, and nature of reports and automatically identify relationships, linkages and repetitions of information. The software should have the option available to notify the operator of duplicates, correlations with previous reporting, and other links to older data. The alert time for initial installation is 5 seconds or less and for thenetworked system is a maximum of 48 hours. The software will convert descriptive information about personnel (to include eye, hair, skin, color, height/weight, gender, etc.) between English and metric systems automatically. Wild card searching for nonstandard characters (umlauts for German names, for example) is required. Record level security should be based on different levels of user permissions for data entry, analytical and managerial personnel. System access should be controlled via authentication (e.g., system level login or Windows NT user-id). Non-technical personnel must be able to install and operate the system. Technical support must be available to users via fax, phone (800 number) and e-mail. The software must not require a dedicated computer system or specialized hardware requiring special processor cards, motherboard modifications, video accelerators and similar fixes beyond what is commonly available on the unclassified desktop system in the State Department. The software must allow the userto store digital images related to reported data and search and query all data. The software must be capable of producing predefined and ad hoc reports currently generated on personnel, vehicle and incident information contained in the database and offer the additional capability of having the reports printable, exportable, and saved as a "snapshot", i.e. a document of the situation as it exists at the time. This "snapshot" must have the flexibility, via the software, to be altered by the user as required. The user must be able to change the record or report based on the new information and compare earlier versions (data) with the new data. The vendor will be responsible for fixing errors, propagating electronically needed upgrades and doing emergency patches. The ability to accept the transfer of reporting information currently maintained in MS Access in a Windows 4.0 environment is required in the event that a new database system is proposed. Closing date for submission of responses to the requested information is 30 days from the date of this notice. No award will be made on the basis of this synopsis. The information received will be used in the State Department's assessment of capable sources. The Government will not pay for information provided in response to this publication. Posted 08/07/00 (W-SN483238). (0220)

Loren Data Corp. http://www.ld.com (SYN# 0032 20000809\D-0003.SOL)

| D - Automatic Data Processing and Telecommunication Services Index  |  Issue Index |