Department of State, Office of Acquisition, P. O. Box 9115, Rosslyn Station, Arlington, VA 22219-0244

R -- COST ESTIMATING SERVICES SOL S-LMAQM-99-R-6008 DUE 031700 POC Linda G. Patton, (703) 875-6291 E-MAIL: For more information please contact Contracting Specialist:, PattonLG@state.gov. The Department of State, Office of Foreign Building Operations (A/FBO) has a requirement for cost estimating services in support of A/FBO projects for various American Embassy and Consulate facilities located overseas. This is a combined synopsis/solicitation for commercial items prepared in accordance with format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14. Solicitation S-LMAQM-00-R-6008, Request for Proposal (RFP) is 100% set-aside for small business under SIC code 8999 with a business size standard is $5.0 million or less based on the annual average gross revenue of a firm which has been in business for three or more complete fiscal years. The Government may make multiple awards as a result of Solicitation No. S-LMAQM-00-R-6008. Each indefinite quantity/indefinite delivery contract will have a two-year base with three option years. The Government guarantees a minimum of $20,000 awarded over the two-year base, with a ceiling of $500,000 per year, per contract. Task orders will be placed against the contract on an as-needed basis and individually negotiated. The contract will include, but not be limited to, the following services: performing cost estimating services for facility and infrastructure assessments, planning studies, and requirement analyses and life cycle costing. The contractor will perform tasks in generating conceptual, budgetary and/or detailed cost estimates and life cycle analysis. Typical tasks may involve travel to diplomatic posts, conducting facility and/or infrastructure assessments at posts, interviewing of post engineering staff, researching local cost data and construction methodologies, and generating studies, findings, and cost estimates. The Success Integrated Estimating and Cost Management System andA/FBO custom cost databases will be the primary estimating tools. The successful offerors, including entities which comprise joint ventures, must possess or be capable of obtaining SECRET facility security clearances issued in accordance with the National Industrial Security Program Operating Manual, DOD 5220.22-M, prior to contract award. Safeguarding capability for Secret classified information will also be required. Personnel performing on this contract will be required to possess Secret personnel security clearances issued by the Defense Security Service. If uncleared offerors are selected, the Department of State will sponsor them for facility security clearances. The facility security clearance must be issued prior to contract award. If a Department-sponsored firm does not obtain the clearance necessary for contract award within six months of notification of its selection for award, the selection may, at the Department's option, be withdrawn and the firm shall have no entitlement to recover costs incurred in attempting to obtain the necessary clearance. Multiple awards may be made to the responsive and responsible offerors whose offers, conforming to the solicitation, offer the best value to the Government, while considering both technical and price factors. Technical factors include technical qualification requirements and technical evaluation factors. Items not meeting the technical qualification requirements shall not be considered for award. The following items are considered technical qualification requirements. The contractor must possess expertise to perform tasks in the following areas: architectural, structural, civil, mechanical, electrical engineering, and physical security and site work. The contractor must be within one-hour travel time of the Rosslyn, VA area. The contractor's professional staff must belong to one or more of the following professional societies and organizations: American Society of Professional Estimators (ASPE); Association of Cost Engineers (AcostE); Association of South African Quantity Surveyors (ASAQS); Australian Institute of Quantity Surveyors (AIQS); Canadian Institute of Quantity Surveyors (CIQS); International Cost Engineering Council (ICEC); Society of Cost Estimating and Analysis (SCEA); AACE International; Royal Institution of Chartered Surveyors (RICS); or demonstrate a minimum of five years experience estimating building construction in all its facets. Each technical evaluation factor will be considered of equal importance. The technical evaluation criteria are stated as follows: A) Past Performance demonstrating experience in conducting estimating multi-disciplines and life cycle cost studies. Knowledge of both Uniformat and CSI is required; B) Quality -- offerors must submit their internal quality control procedures and standards for contract deliverables; C) Organizational Ability as demonstrated through a written plan to assemble qualified teams consisting of the necessary disciplines to provide cost estimates and life cycle cost to meet the contractual requirements (including such items as a listing of permanent staff and letters of agreement to hire supplemental personnel if needed). Overall, technical evaluation factors are more important than price factors. However, price becomes increasingly important relative to the degree of technical equality among the proposals. An evaluated price will be calculated by multiplying the quantities by the billing rate proposed for each year. Offerors must submit a billing rate for each labor category and sheet reproduction cost for 2-year base and each option year of the contract. The quantities are for evaluation purposes only and do not reflect contractual requirements or guarantees: Principal -- 24 hours, Program Manager 16 hours, Life Cycle Cost/Risk Analyst 48 hours, Senior Cost Estimator -- 40 hours, Junior Cost Estimator -- 120 hours, Writer/Editor 40 hours, Research Assistant -- 24 hours, Word Processor -- 16 hours, Secretary -- 16 hours. Include a price per page (8 x 11) to be multiplied by 1,500 (total sheets) for reproduction costs. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Provision FAR 52.212-1, Instructions to Offerors Commercial Items applies to this acquisition. Provision FAR 52.212-2, Evaluation Commercial Items applies to this acquisition. Provision FAR 52.212-3, Offer Representation and Certifications Commercial Items applies to this acquisition. Clause FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes of Executive Orders Commercial Items applies to this acquisition. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer as necessary. All submittals must be received by 4:00 p.m. local time on Friday, March 17, 2000. Postal Mailing address: U.S. Dept. of State, Attn: Linda G. Patton, A/LM/AQM /RA Room L-600, P.O. Box 12248 Rosslyn Station, Arlington, Virginia 22219. Courier address: U.S. Dept. of State, Attn: Linda G. Patton A/LM/AQM (FBO), Room L-600, 1701 N. Ft. Myer Drive (17th St. Entrance), Arlington, Virginia 22209. Fax questions to Linda Patton, Contract Specialist at (703) 875-7332. All questions must be received in writing in A/LM/AQM by Friday, March 10, 2000. ***** Posted 02/11/00 (W-SN424637). (0042)

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