Department of the Treasury, Departmental Offices/Procurement Services Division (DO/PSD), Procurement Services Division (PSD), 1310 G Street, N.W., Suite 400 East, Washington, DC, 20220

R -- CONSULTING SERVICES FOR INTER-AMERICAN DEVELOPMENT BANK ANNUAL SOL A-00-0012 DUE 012400 POC Patricia Wolfe, Contract Specialist, Phone (202) 622-2888, Fax (202) 622-2343, Email patricia.wolfe@do.treas.gov-- Norman Wakefield, Contract Specialist, Phone 202-622-9391, Fax 202-622-2343, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=A-00-0012&Loc ID=1768. E-MAIL: Patricia Wolfe, patricia.wolfe@do.treas.gov. Combined Synopsis/Solicitation The Department of the Treasury, Departmental Offices, Procurement Services Division, Room 1310G, Suite 400E, 1500 Pennsylvania Avenue, NW, Washington, DC 20220, is issuing this combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation 12.6, as supplemented with additional information included in this notice, for consulting services. This announcement is subject to the availability of funds. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. Request for Proposal number is A-00-0012. The incorporated clauses are those in effect through Federal Acquisition Circular 14. The Government requests the contractor to price each task separately. This solicitation is open to any responsible and responsive vendor. STATEMENT OF WORK. 1.0 BACKGROUND. The Inter-American Development Bank ("IDB"), created in 1959, is a key instrument in Treasury's policy to promote sustainable market-oriented development and poverty reduction in Latin America. The IDB is involved in a wide range of projects to promote sustainable economic growth in Latin America, Central America, and the Caribbean. The U.S. was a cofounder of the IDB and is the single largest shareholder, owning 31% of the shares and exercising 31% of the voting power. The IDB holds annual meetings in shareholder countries to further policy dialogue on regional economic issues and to approve policies on how the IDB can support sustainable economic growth and social stability in the region. The responsibility for holding these meetings rotates among the membership. For the first time since 1987, the United States will host this meeting in New Orleans scheduled from March 22-29, 2000. Three to five thousand (3,000-5000) attendees are projected for the Forty-first Annual Board of Governors Meeting, making it the largest international gathering since the Seattle W.T.O meeting. It is anticipated that several heads of state, including the President of the United States, will attend the meeting. The Secretary, U. S. Department of the Treasury, as Chairman of the Board of Governors, is expected to preside over the meeting. Department of the Treasury has assisted in drafting two Memoranda of Understanding (MOUs), one between the IDB and Treasury and the other between Treasury and the City of New Orleans, which set forth the responsibilities of each party for the IDB Annual Meeting. These MOUs mirror those prepared for the IDB's Miami Annual Meeting in 1987. The Treasury-IDB MOU requires the Host Country (U. S. Department of the Treasury) to provide, through its Executing Agency (New Orleans), a detailed list of facilities, services, privileges and immunities for the meeting. All of the Host Country responsibilities in these areas then flow down to the City of New Orleans through the Treasury-New Orleans MOU. 2.0 REQUIREMENT. The Office of the Assistant Secretary of the Treasury for International Affairs ("OASIA") has a requirement for consulting services to actively plan and coordinate the event with the Treasury Department's Executing Agency (City of New Orleans); manage all protocol and diplomatic requirements; ensure coordination among federal and local security agencies; and serve as general liaison among the City of New Orleans, IDB, and Treasury. 3.0 SCOPE OF WORK. The Contractor shall coordinate with the Contracting Officer's Technical Representative ("COTR") and shall provide the necessary personnel, materials, equipment, services, and facilities (except as otherwise specified) to perform the tasks listed below. Contractor Tasks/Deliverables. The Contractor shall: Task 3.1 Conduct an initial review and assess the planning for all phases of the IDB Annual Meeting, including, but not limited to, transportation, housing, meeting facilities, protocol, security coordination, fundraising status of Executing Agency (City of New Orleans). This review and assessment shall consist of a site visit to the City of New Orleans and an inspection of all facilities and meeting with officials responsible for execution of the meeting. Provide a brief weekly summary of activity to the COTR by telephone, fax, or mail. Develop a comprehensive written report upon completion of Phase One, which shall be accomplished 10 working days after award. Develop an oral briefing for the Director, OASIA, and other senior Treasury officials in Washington, DC after acceptance and/or follow-up actions of the written report by the COTR at a date to be mutually agreed upon by the contractor and COTR. ($______) Task 3.2 Monitor all aspects of the planning and finalization of arrangements for the meeting with the City of New Orleans and its agents to ensure that milestones are being met. Provide a weekly status report to the COTR by telephone, fax, or mail. ($_______) Task 3.3 Commit resources to be on-site in New Orleans for the three weeks preceding and during the IDB Annual Meeting beginning March 1, 2000. Participate in and monitor finalization of all aspects of the meeting; advise COTR on and monitor organizational problems that may arise during the meetings. Provide a daily report to the COTR by telephone, fax, or electronic mail. Ensure on-going coordination of all security, diplomatic, organization, and protocol arrangements and submit proposed report to the COTR or his designee for final approval at least ten days prior to the beginning of the meeting. ($______) Task 3.4 Provide a detailed after-action report within 30 days after completion of the meeting. The report shall include: among other things, evaluation of implementation of the MOU's by all parties, description of problem areas, and recommendations for improvement for future meetings of this type. ($________) 4.0 TABLE OF DELIVERABLES. 4.1 Weekly Report to COTR on Assessment of Planning for IDB Meeting. 4.2 Comprehensive Report to COTR after Completion of Assessment by 02-15-2000. 4.3 Oral Briefing After Completion of Assessment at date to be determined. 4.4 Weekly Report to COTR of On-Going Activity. 4.5 Daily Report to COTR from On-Site Final Three Weeks Prior to Meeting. 4.6 Final Protocol/Organizational Strategy to COTR Ten Days Prior to Event. 4.7 Detailed After Action Report with Recommendations for Future Meetings by April 30, 2000. 5.0 INSPECTION AND ACCEPTANCE. All reports must be reviewed and approved by the COTR prior to acceptance by the Government. The contractor shall submit the final invoice upon acceptance of the after-action report. 6.0 SCHEDULE OF PERFORMANCE. The work shall be performed primarily at the contractor's place of business and in New Orleans, Louisiana from the date of contract award to April 30, 2000. 7.0 GOVERNMENT FURNISHED INFORMATION. The Government will provide access to all documentation required for completing the tasks under this contract, excluding classified documents or files, no later than two days after request by contractor. The Government will provide this information electronically when possible and by facsimile when it is not. 8.0 SECURITY REQUIREMENTS. Although much of the information will be available through public disclosure, the contractor will be reviewing internal Treasury Department and Government sensitive documents. Information contained in such material shall be treated as confidential and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of this contract. 9.0 REIMBURSEMENT OF TRAVEL. The Government will reimburse the contractor the actual cost of travel and miscellaneous expense, not to exceed $15,000. Reimbursement of travel costs, including per diem, shall not exceed the rates and conditions of reimbursement set forth in the Standardized Federal Travel Regulations (FTR). 10.0 CONTRACTOR QUALIFICATIONS. The contractor minimum qualifications, which are stated herein, are necessary to ensure the successful completion of the requirement. Advice, assessments, and recommendations shall be based on comprehensive knowledge of managing an event of this type and made to the Federal officials responsible for the successful planning and execution of an international conference. The contractor shall meet the following minimum qualifications: 10.1 The contractor shall have expertise and significant experience in planning and executing major international events involving heads-of-state and other senior officials. This shall be demonstrated by submission of the resumes of key personnel proposed for this requirement. 10.2 The contractor shall have previous practical experience working with Cabinet agencies and the White House in managing logistical, political, diplomatic, protocol, and security issues. This shall be demonstrated by submission of the resumes of key personnel proposed for this requirement. 10.3 The contractor shall have the ability to communicate well orally and in writing, demonstrated by submission of a brief (one to three pages) description of his/her approach for accomplishing this requirement. We will evaluate your proposal based on the "Best Value" methodology. Technical expertise is more important than past performance and price. Past performance is more important than price. 11.0 EVALUATION FACTORS. 11.1 Experience. Offeror shall identify by name those individuals who are being proposed as key personnel. Offeror shall describe the experience for all proposed key personnel related to this requirement as described in Section 10.1, 10.2, and 10.3. 11.2 Technical/Management Proposal. Offeror shall describe his/her technical capability and approach to fulfilling agency requirements in accordance with the statement of work. 11.3 Past Performance. Offerors shall submit reference contacts for three related projects within the past five years, to include the name, address, and current telephone number of the reference. 11.4 Price. The Government requests the offeror to price each task separately and in the format the offeror chooses. Price proposals shall be submitted in a separate envelope. The following FAR clauses are applicable to this solicitation: 52.212-1 -- Instructions to Offerors; 52.212-2 -- Evaluation -- Commercial Items; 52.212-3, Offeror Representations and Certifications -- Commercial Items; 52.212-4 -- Contract Terms and Conditions -- Commercial Items. Mail three copies of your technical and price proposals to: Department of the Treasury, Procurement Services Division, RM 1310G, Suite 400E, 1500 Pennsylvania Avenue NW, Washington, DC 20220, ATTN: Ms. Patricia M. Wolfe (202) 622-2888 or hand deliver to 1310 G Street, Suite 400-E, Washington, DC. You may also fax your response to (202) 622-2343. All responses must be received by 3:00 p.m. EST, Monday, January 24, 2000. Posted 01/12/00 (D-SN415147). (0012)

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