Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- EST TRAINING EVENTS DUE 121599 POC Bettye Hammond, 214-880-7069; FAX 214-880-7077 The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for five (5) AmeriCorps*VISTA Pre-Service Orientations (PSO) and Early Service Trainings (EST), and two (2) VISTA Supervisor (2 day) Trainings. Events will occur (a): January 31 through February 4, 2000; (b): March 7 through 9, 2000; (c): May 15 through 19, 2000; (d):July 17 through 21, 2000; (e):August 1 through 3, 2000; (f): August 23 through 25, 2000; and (g):August 28 through September 1, 2000. Where there is a full week of training, two events will overlap on the third day of the PSO and the first day of the EST. Facility must have general session room to accommodate up to 100 persons classroom style and up to four (4) breakout rooms which can accommodate 20 to 25 people. Audio/visual needs are flip charts and overhead projector for general sessions, and flip charts only for breakouts. Water and glasses must be provided at all times in all meeting areas. During the weeklong training events, the first group will check in on Monday and check out on Wednesday. The second group will check in on Wednesday and check out on Friday. Events will require sleeping space for double occupancy with access to individual beds or equivalent except where indicated. Also space for up to 5 single occupancy rooms per night. (a):Jan 31-Feb 4th event:(70 people Days 1 & 2, 63 people Days 3 & 4); (b): March 7-9th event:(45 people, 2 day only); (c):May 15-19th event: (65 people Days 1 & 2, 70 people Days 3 -- 5); (d): July 17-21 event: (70 people Days 1 & 2, 65 people Days 3 & 4); (e):August 1-3 event: (60 people, 2 day); (f):August 23-25 event:(77 people, 2 1/2 day event); (g):August 28 September 1 event: 60 people Days 1-4. The specific meeting requirements for each event is as follows: Weeklong event: event (a), (c), and (d): see chart below: 2 day event (event f): Meals, lodging, and space is the same asbelow for weeklong days 1-3. 2 day event (b)&(e): The only meal provided is lunch on the second day, and lodging must be on single occupancy basis for all attendees. Space requirements: general session space only, without a need for breakouts. 4 day event: (g): Meals, lodging, and space requirements are the same as weeklong, except brown bag lunch is required on day 4 only. eek Start Time End Time Function Setup Persons Attending Day 1 11:00am 2:00pm Regis-tration 4 tables in foyer Day 1 1:30pm 6:30pm General Session Classroom 75 Day 1 2:45pm 3:30pm Afternoon Break Flow 70 Day 1 6:30pm 8:00pm Dinner Rounds 75 Day 2 7:00am 8:00am Breakfast Rounds 75 Day 2 8:00am 6:30pm General Session Classroom 70 Day 2 10:00am 10:30am Morning break Flow 70 Day 2 12:00pm 1:00pm Lunch Rounds 75 Day 2 6:30pm 8:00pm Dinner Rounds 75 Day 3 7:00am 8:00am Breakfast Rounds 75 Day 3 8:00am 12:00pm General Session Classroom 70 Day 3 10:00am 10:30am Break Flow 70 Day 3 12:00pm 1:00pm Box Lunch Flow 75 Day 3 12:00pm 1:30pm Registration 4 tables in foyer Day 3 1:30pm 6:30pm General session Rounds 63 Day 3 2:45pm 3:30pm Coffee Break Flow 63 Day 3 6:30pm 8:00pm Dinner Rounds 68 Day 4 7:00am 8:00am Breakfast Rounds 68 Day 4 8:00am 10:00am General session Rounds of 6 68 Day 4 10:00am 10:30am Break Flow 68 Day 4 10:30am 4:30am Breakout Rounds 20 Day 4 10:30am 4:30am Breakout Rounds 20 Day 4 10:30am 4:30am Breakout Classroom 20 Day 4 10:30am 4:30am Breakout Classroom 20 Day 4 12:00pm 1:00pm Lunch Rounds 68 Day 4 2:30pm 3:00pm Break Flow 68 Day 4 6:30pm 8:00pm Dinner Rounds 68 Day 5 7:00am 8:00am Breakfast Rounds 68 Day 5 8:00am 12:00pm General session Rounds of 6 68 Day 5 10:00am 10:30am Break Flow 68 Day 5 11:00am 12:00am Box lunch Flow 68 To be considered; bids must include the following information: (1) Per night sleeping room rate for single and double occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1 & 3, breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 & 4, and breakfast/brown bag lunch with a mid-morning beverage break on Day 3 & 5. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; (4) Charges for meeting space and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American disabilities Act (ADA) requirements. Price quotes due at the above office NLT 12/15/99. Only facilities within the Austin, TX commuting areas need apply. Submit quotes to: Bettye Hammond, CNCS, 1999 Bryan Street, Suite 2050, Dallas, TX 75201. Phone 214-880-7069, FAX: 214-880-7077. Posted 11/18/99 (W-SN401796). (0322)

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