Dahlgren Division, Naval Surface Warfare Center, 17320 Dahlgren Road, Dahlgren, VA 22448-5100

70 -- COMPUTER MAINTENANCE AND REPAIR SOL N00178-00-Q-1002 (SYNOPSIS/SOLICITATION) DUE 111099 POC Susan E. Johnson, Contract Specialist, Code SD111 or John R. Travers, Contracting Officer, Code SD11C on (540) 653-7478 WEB: NSWCDD Procurement Division Homepage, http://www.nswc.navy.mil/supply. E-MAIL: Questions concerning Synopsis/Solicitation N00178-00-Q-1002, johnsonse1@nswc.navy.mil or traversjr@nswc.navy.mil. This is a combined synopsis/solicitation procedure for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. Award is to be made under the Simplified Acquisition Procedures (FAR 13.5). This announcement constitutes the only solicitation; therefore, PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The Request for Proposal Number is N00178-00-Q-1002. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-14. The Naval Surface Warfare Center, Dahlgren, Division (NSWCDD) intends to procure computer hardware maintenance for Hewlett Packard HP9000/725 Servers and associated equipment as stated in attachment 1 (five pages) available via the following website: http://www.nswc.navy.mil/supply/synopsis.htm) on a competitive best value contract. This maintenance contract will cover the following (1) all parts, labor and travel with unlimited maintenance calls for the entire period of the contract to keep the equipment fully operational; (2) Relocation of equipment within NSWCDD, Dahlgren, VA; and (3) Installation of configurations. The contractor must state in their proposal an overall monthly maintenance charge for each piece of the equipment and associated equipment in attachment (1) to included and cover all three stated requirements above. ANY EXCEPTIONS SHOULD BE NOTED IN PROPOSAL. ALL TECHNICIANS SERVICING THIS EQUIPMENT MUST POSSESS A SECRET CLEARANCE AND INFORMATION FORWARDED TO NSWCDD SECURITY DEPARTMENT UPON AWARD. Hours of maintenance (if required) shall be Monday-Friday except Government Holidays and weekends between the hours of 0800-1600. After notification to the company for repair services, there shall be a FOUR HOUR REPONSE TIME WITH A 12 HOUR REPAIR TIME LIMIT WITHIN THE PRINCIPAL PERIOD OF MAINTENANCE (during the hours of 0800-1700) on the equipment with a credit of $50.00 per hour per call if this requirement is not met. The contractor has the option to furnish replacement equipment in lieu of downtime. Pre-maintenance inspections shall be at no cost to the Government as this equipment has been under a support agreement. NSWCDD reserves the right to add or delete equipment during the entire period of the contract. Maximum growth of this award will not to exceed 25% of the awarded value. All items are located at NSWCDD, 17320 Dahlgren Road, Dahlgren, VA 22448 with the custodians as listed in attachment (1). EVALUATION OF OPTIONS WILL NOT OBLIGATE THE GOVERNMENT TO EXERCISE THE OPTION. The period of performance shall be one base year (01 October 1999-30 September 2000) plus four one- year options. All responsible sources shall provide their hardware maintenance agreement and proposal IAW 52.212-2 criteria below with their fax quote which shall be considered by the Naval Surface Warfare Center, Dahlgren Division, Dahlgren, VA 22448. The contractor shall provide in writing, documentation demonstrating they are a valid authorized service provider of Hewlett Packard products. All responsible sources will submit their CAGE CODE NUMBER, DUNS NO, TAX IDENTIFICATION NO AND CERTIFICATION THAT THEIR COMPANY IS LISTED IN THE CENTRAL CONTRACTOR REGISTRATION WEBSITE. Please furnish quotes to Susan E. Johhson, Code SD111, fax 540-653-7088, and reference quote number. This procurement shall be awarded on an all or none basis. All items shall be shipped FOB Destination to the Naval Surface Warfare Center, Dahlgren Division, Dahlgren, VA 22448. FAR 52.212-1, Instructions to Offerors Commercial Item and the provision FAR 52.212-2, Evaluation-Commercial Items, applies to this solicitation and hereby incorporated by reference; insert the following evaluation factors into subparagraph (a), "price, past performance." Offerors shall include a completed copy of the provision FAR 52.212-3 Offeror Representations and Certification Commercial Items with their offer. The provision at FAR 52.212-4, Contract Terms and Conditions Commercial Items apply to this acquisition. The provision at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, Subparagraphs (a) (b) 1, 5, 8(ii), 11, 12, 13, 14, 15, 23, 25, (d) and (e), apply to this acquisition and are hereby incorporated by reference. The provision at DFAR 252.212-7000 Contractor's Representation and Certification apply to this acquisition. The provision at DFAR 252-212-7001, Contract Terms and Conditions Commercial Items applies to this acquisition with the following subparagraph (b) thereof indicated as applicable: DFARS 252.205-7000,252-219-7003, 252-225-7012, 252-225-7021, 252.227-7015, 252.227-7037, 252-243-7002 and 252.247-7024. The following DFARS provisions are applicable to this acquisition: DFAR 252.204-7004 Required Central Contractor Registration, DFAR 252.225-7017 Prohibition on Award to Companies Owned by he Peoples Republic of China. The following full text clause applies: YEAR 2000 WARRANTY-INFORMATION TECHNOLOGY (SEP 1998) (a) The Contractor warrants that all information technology (IT) as defined at FAR 2.101, whether commercial or noncommercial, delivered under this contract that will be required to perform date/time processing involving dates subsequent to 31 December 1999, shall be Year 2000 compliant if properly installed, operated, and maintained in accordance with the contract specifications and applicable documentation. If the contract requires that specific deliverables operate together as a system, this warranty shall apply to those deliverables as a system. (b) "Year 2000 complaint" (as defined at FAR 39.002) means that the IT accurately processes date/time data (including, but not limited to, calculation, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000 and leap year calculations, to the extent that other IT, used in combination with the IT being delivered, properly exchanges date/time data with it. The "proper exchange" of date/time data shall be in accordance with the interface requirements specification(s) of the contract. (c) For the line item deliverables which are commercial items (as defined at FAR 2.101), and which include commercial IT, the terms and conditions of the standard commercial warranty covering such commercial IT shall apply in addition to, and to the extent such terms and conditions are consistent with this warranty. Any applicable commercial warranty shall be incorporated into this contract by attachment. (d) Notwithstanding any provision to the contrary in other warranty requirement(s) of this contract, or in the absence of any warranty requirement (s), the remedies available to the Government under this warranty shall include those provided in the Inspections clauses(s) of this contract. Nothing in this warranty shall be construed to limit any rights or remedies the Government may otherwise have under this contract. (e) Unless specified elsewhere in the contract, the Contractor will also deliver to the Government a report summarizing any Year 2000 compliance testing that was performed and the results thereof. (f) This warranty shall expire on 31 January 2001, or one hundred eighty (180) days after acceptance of the last deliverable IT item under this contract (including any option exercised hereunder), whichever is later. (end of clause) FAR 52.212-2 EVALUATION COMMERCIAL ITEMS WILL BE UTILIZED TO THE EXTENT THAT THE RESULTING AWARD WILL BE BASED UPON (1) THE OFFEROR=S TECHNICAL APPROACH AND UNDERSTANDING OF THE REQUIREMENT TO PERFORM MAINTANCE AND REPAIR ON THE STATED EQUIPMENT IN ATTACHMENT (1) (i.e. the contractor must show the company has the resource, capability and personnel to service the stated equipment in accordance with stated response and repair time; whether there an escalation procedure when a technician after arriving at NSWCDD encounters a more complex repair is there backup technical resources available); (2) PAST PERFORMANCE HISTORY INCLUDING THREE REFERENCES FOR SIMILAR EFFORTS INDICATING AGENCY/COMPANY, CONTRACT AWARD NUMBER, POINT OF CONTACT INCLUDING TELEPHONE NUMBER AND CONTRACT VALUE WITHIN THE PAST THREE YEARS . (3) CONTRACTOR FURNISHED RESUMES ALONG WITH A RESUME MATRIX ON THE KINDS OF TRAINING CERTIFICATION ON EACH KEY PERSONNEL/SERVICE TECHNICIAN POSSESSES DEMONSTRATION ABILITY TO PROVIDE STATED MAINTENANCE/REPAIR SERVICES ON THE CONTRACT. THE RESUME AND RESUME MATRIX MUST CLEARLY SHOW THAT THE TECHNICIAN(S) HAVE ATTENDED CERTIFICATION TRAINING (OEM, ON-THE-JOB TRAINING, AND HP CERTIFICATION TRAINING WITHIN THE LAST THREE YEARS IN REGARDS TO THE RELEVANT STATED EQUIPMENT IN ATTACHMENT (1). (4) CONTRACTOR MUST FURNISH IN THEIR PROPOSAL EVIDENCE OF MAINTAINING/STOCKING OF AVAILABLE PARTS BY DISCUSSING ACCESS TO AND LOCATION OF AN INVENTORY OF SPARE AND REPAIR PARTS, TOOLS, TEST EQUIPMENT AND INSTRUMENTS WHICH ARE SUFFICIENT TO MINIMIZE DOWNTIME AS WELL AS THE AGREEMENT WITH THE OEM OR OTHER QUALIFIED SUPPLIER TO PROVIDE SPARE AND REPAIR PARTS FOR ALL THE STATED EQUIPMENT IN ATTACHMENT (1) AND THE REPLENISHMENT OF THESE PARTS. ALL SPARES, REPLACEMENT PARTS MUST BE NEW OR CERTIFIED AS NEW. EACH CONTRACTOR'S PROPOSAL MUST COMPLETE AND SUBMIT THE REPRESENTATIONS AND CERTIFICATIONS FOUND IN 52.212-3 AND 252-212-7000. FAR 52.217-5 Evaluation of Options applies to this acquisition. Closing date is 10 November 1999. Anticipated award date 30 November 1999. Posted 10/27/99 (W-SN395765). (0300)

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