Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- 2 PSO AND 1 EST TRAINING EVENTS DUE 100499 POC Bettye Hammond (214) 880-7069 in Dallas, TX The Corporation for National and Community Service, a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for two (2)AmeriCorps*VISTA Pre-Service Orientations and one (1)Early Service Training (EST) for a total of three (3)events. Each event is anticipated to have up to 150 particpants each for a total of up to 450 participants. The events will occur on October 27-29, 1999, January 19-21,2000, and August 30-September 1, 2000; with training beginning on the afternoon of Day 1 and concluding by noon on Day 3; (1/2 day, full day, 1/2 day formula for each event). Facility must have general session room to accommodate up to 150 persons classroom style and up to two (2) breakout rooms which can accommodate 30-50 people each. Water and glasses must be provided at all times in all meeting areas. Events will require sleeping space for up to 75 double occupancy rooms with access to individual beds or equivalent. Lodging rates cannot exceed Federal lodging per diem rates. A lodging or rooming list will be provided to the hotel prior to each event and will indicate the number of double and or single rooms needed for the event. The specific meeting requirements are as follows: DAY 1 -- A registration space with two (2) six-foot skirted tables to accommodate a flow of registrants from 8:00a until 12:30p. A general plenary session room set classroom style for up to 150 people with table at front to accommodate speaker's needs, including podium, (70x70) projection screen, extension cord, overhead projector & table,2 flip charts, and a lavalier microphone. Additionally two rooms to accommodate up to 50 persons classroom style. Each breakout room to have the folowing; Audio-visual needs include an overhead projector, projection screen (70 x 70),an extension cord, 2 flip charts/easels. and a lavalier microphone. Afternoon beverage break in each room. Dinner served in the evening buffet style. DAY 2 -- Hot breakfast, lunch, and dinner, all served buffet style. Meeting space: Plenary session room same space and AV as day 1; additional two break-out rooms to accommodate up to 50 persons each with overhead screen, projector and flip charts. Morning and afternoon beverage breaks, same as day 1. DAY 3 -- Meeting room space to accommodate 150 persons for plenary session 8:00-11:30am. Hot breakfast, morning break and brown bag lunch by 11:00 a.m. Audio/visual needs will be the same as day 1 plenary plus TV/VCR/Monitor. All activities will conclude by 12:00 p.m. To be considered, bids must include the following information: (1) Per night sleeping room rate for single and double or triple occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1; breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 and breakfast/brown bad lunch with a mid-morning beverage break on Day 3. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event; and food costs for participants not staying at hotel; (4) Charges for meeting space(prefer complimentary meeting room space based on total lodging nights and total meal expenses); and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation(would prefer hotel to incur transportation costs and include within bid); (7) reduced costs for staff requiring lodging on-site, based upon number of overnight guests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American disabilities Act (ADA) requirements. Price quotes due at the above office NLT 10/4/99 to: Bettye Hammond, CNS, 1999 Bryan Street, Suite 2050, Dallas, Texas 75201. Only facilities within the New Orleans, Louisiana commuting areas need apply. Posted 09/16/99 (W-SN381046). (0259)

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