Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- LEASE OR RENTAL OF FACILITIES SOL n/a DUE 100599 POC Crystal Biles (202) 606-5000 Ext 373 E-MAIL: cbiles@cns.gov, cbiles@cns.gov. The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for one AmeriCorps*VISTA Pre-Service Orientations (PSO) and Early Service Trainings (EST). AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize community resources and increase the capacity of those communities to solve their own problems. The pre-service orientation is for members who will be beginning a year of community service. The early service training is for volunteers who are currently serving as Americorps*VISTA members. The PSO will occur November 15-17, 1999. The EST will occur November 16-18, 1999. During each week of training, the two events will overlap on the second day of PSO and the first day of EST. The first group will check in on Monday and check out on Wednesday. The second group will check in on Tuesday and check out on Thursday. We will need 50 to 100 sleeping rooms for four nights of each week. The sleeping rooms should accommodate double occupancy. The facility must be accessible to physically challenged individuals. The facility selected should have the capacity to accommodate at least 300 people for a group meal. We will host a combined PSO/EST dinner, breakfast and lunch on days that overlap. The chosen vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian. The catering needs will break down as lunch/dinner with an afternoon break on Day 1, breakfast/lunch/dinner with morning and afternoon breaks on Day 2, and breakfast/lunch with a mid-morning break on Day 3 for each event. Based on these catering needs, proposals should include a per person costs for meals. Additionally, the facility should be able to hold up to 150 people classroom style for general session meetings and have at least 4 breakout rooms that can hold up to 50 people. General session rooms should be set with #2 lead pencils. The site selected MUST provide transportation for participants from the nearest Amtrak train station and airport and return. All proposals received must include an explanation of the shuttle transportation available and indicate additional cost, if any, for the shuttle. Proposals should also indicate the cost for parking. The specific meeting requirements for each meeting are as follows: DAY 1. A registration room with four (4) six foot skirted tables. We will need lunch available to accommodate a flow of registrants from 11:30 a.m. until 2:00 p.m. A general session room set up classroom style for up to 150 people. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, a VCR and a flipchart. Dinner served in the evening. Afternoon break. DAY 2. The EST group will be checking in on this day. A registration table should be set outside the general session room. A general session room set classroom style for up to 150 people in the morning. Audio-visual needs will be same as Day 1. During the afternoon, we will need up to five (5) breakout rooms -- four (4) which can accommodate up to 50 people and one (1) which can accommodate up to 25 people. We will also need the general session room. The breakout rooms should be available until 8:00 p.m. We will need a flip chart in each breakout room. Hot breakfast and lunch for up to 150. We would like to have a separate lunch area with boxed lunches for the group that is arriving. Dinner for up to 300 people. Morning and afternoon breaks. DAY 3. Hot breakfast for up to 300 people. During the morning, we will need up to four (4) breakout rooms which can accommodate up to 50 people. A flip chart should be available in each breakout room. The PSO group will be checking out. We will have a combined lunch for up to 300 people with a podium and microphone needed in the dining room. An area should be designated for luggage until sleeping rooms are available as well as for luggage storage for people departing. During the afternoon we will need four (4) breakout rooms which can accommodate up to 50 people. A flip chart should be available in each breakout room. Other audio-visual needs may include overhead projectors and screens and a tv/vcr. The breakout rooms should be available until 8:00 p.m. Morning and afternoon breaks. DAY 4. Breakfast and lunch for 150 people. We will need four (4) breakout rooms that can accommodate up to 50 people. Audio/visual needs will be the same as the previous day. Morning and afternoon breaks. All activities should conclude by 4:00 p.m. We will need luggage storage space for people who will be departing. Bid proposals must include the following information to be considered: (1) per night sleeping room rate for single and double occupancy (2) A PER PERSON cost for all the catering. Due to our status as a federal corporation we will only consider food costs which fall within the federal per diem rate for your area. (3) charges for meeting space and audio-visual (4) a description of the shuttle service available and any costs associated with shuttle transportation as well as parking. Proposals are due at the office ATTN: Crystal Biles NLT 10/5/99. Contact Crystal Biles cbiles@cns.gov Only facilities within the Albany, NY commuting areas need apply. Contract award is subject to the availability of funds. Posted 09/15/99 (W-SN380424). (0258)

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