Central Contracting Office MEDCOM, ATTN MCAA C, 2107 17th Street, Building 4197, Fort Sam Houston, TX 78234-5069

D -- LEASE OF PAGERS AND PAGER SERVICE SOL DADA10-99-Q-0547 DUE 092399 POC Contract Specialist Victor B. Howard (210) 221-4854 Contracting Officer Thurman D. Burton (210) 221-4807 E-MAIL: Victor Howard, victor.howard@cen.amedd.army.mil. This is a combined synopsis/solicitation for commercial items in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. The solicitation number DADA10-99-Q-0547 is issued as a Request for Quotation under Simplified Acquisition Procedures, test program, unrestricted. The SIC code is 4812; the small business size standard is 1500 employees. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12. All responsible sources may submit a proposal, which, if timely received shall be considered by the Government. The contractor shall provide lease/rental of the pagers, as identified herein, to include service for pagers for a base year and one 1 year option period. Description: Base year period of performance, 1 Oct 99thru 30 Sep 2000. CLIN 0001AA -- State Coverage Digital, Est Qty: 950 ea; 0001AB -- State Coverage Alpha, Est Qty: 50 ea; 0001AC National Coverage Digital, Est Qty: 88 ea; 0001AD -- National Coverage Alpha, Est Qty: 60 ea; 0001AE -- National Coverage Alpha w/voice mail, Est Qty: 110 ea; 0001AF -- National Coverage Digital w/voice mail, Est Qty: 50 ea; 0001AG -- State Coverage Digital w/voice mail, Est Qty: 175 ea; 00001AH -- Cost for Replacing Lost Alpha Pagers, Qty: 1 ea; 0001AJ -- Cost for Replacing lost Digital Pagers, Qty: 1 ea; Option year 1, CLINS 0002AA through 0002AJ, period of performance 1 Oct 2000 thru 30 Sep 2001; Descriptions and quantities for the option year are the same as the base year, CLINs 0001AA through 0001AJ, respectively. Pagers requirements/features are as follows: (1) Basic digital pager -- Statewide area coverage, sixteen call retrievable memory, disposable battery, display light for night viewing, silent vibrate alarm/tone alert, time stamp calls, reminder alert, and local phone number; (2) Statewide alpha numeric pager -- Text messaging, 24 hours dispatch, retrievable memory, and voice mail; (3) National digital pager -- National coverage to include continental United States, sixteen call retrievable memory, disposable battery, display light for night viewing, silent vibrate alert/tone alert, time stamp calls, reminder alert, local phone number, 1-888 number w/in or personal 1-888 number, as required; (4) Nationwide alpha numeric pager -- Text message, 24 hours dispatch, retrievable memory and voice mail; (5) Voice pager -- Full range volume control, disposable battery. Contractor shall provide detailed pricing for the base year and all option years for all services and equipment referenced herein. The Contractor shall furnish with its offer literature outlining warranties, replacement provisions, training, ancillary services included in the pricing including group paging, a detailed map showing an overlay of the service area covered for statewide coverage and national coverage and any other existing literature on the equipment. Contractor shall also furnish the following at no additional cost to the Government: (1) On site spares; (2) Replacement of critical pagers with other systems (in case of system down time); (3) Loaner of state or national units for short term use by critical personnel; (4) Group master numbers; (5) No overcall charges; (6) Up-grade to newer technology equipment as it becomes available; (7) Redundant paging terminal to allow non-interrupted back-up if main paging terminal becomes inactive; and (8) Ability to send alpha messages from our internet site or e-mail networks. Contractor shall furnish with its offer a plan outlining its procedures for restoring and guaranteeing service for areas during natural disaster catastrophes such as tornado and hurricanes. Contractor shall also address its pager replacement/switchout policy/plan in its offer. The actual number of pagers for the initial base year contract and option years is estimated and may vary plus or minus the above stated amount depending on changing requirements, but not more than 20%. Any resulting contract shall include the option to increase the number of pagers over the term of the contract by 50% of the above stated amount. Pager service shall be ordered as needed by the designated Contracting Officer's Representative (COR). Prices quoted shall include incidental fees related to monthly services, and any other incidental fees (i.e. universal connectivity charge, etc). The contractor shall provide a single point of contact for Government ordering services. The name, title, and phone number of the contractor's Government point of contact shall be furnished with its offer. The contractor's Government point of contact shall: (a) Respond to service requests, technical questions, and questions regarding billing concerns within 4 hours of being contacted by the COR, (b) Activate, deactivate, and change out pagers within 4 hours of being contacted by the COR at no additional cost to the Government, (c) Acknowledge verbal orders with a confirming document. The confirming document shall list the pager service type (i.e. statewide, national coverage alpha) and feature (voicemail, numeric, group), the number of each type and/or feature in service, the unit price of each service type and/or feature provided and the total. The contractor shall attach a copy of the confirming document to the monthly billing statement for each oral order received during the invoicing period. Note: Confirming documents shall include written acknowledgement of the Government's verbal requests to the contractor to activate pager access service; change service types or features, cancel pager access service, etc. BILLING: The contractor shall provide monthly billing information in arrears to the Government in electronic form, comma delimited file format, and include as a minimum (a) Type of each pager in use by CLIN, and the effective date (b) The unit price of each pager by CLIN, (c) Phone number of eachpager, and (d) Incorporate into billing information all customer codes (provided by the Government) and job order numbers (provided by the Government). It is contemplated that a firm fixed price contract shall be awarded as a result of this combined synopsis/solicitation. The Government will award a contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer conforming to this synopsis/solicitation will be most advantageous to the Government, price and other factors considered. The award of this contract is contingent upon availability of funds and Congress enacting appropriations. Offers will be evaluated based on the following factors for the base year and the option year: Price, technical capability (ability to fulfill the requirements of the synopsis/solicitation) and past performance. Technical and past performance, when combined are slightly more important than price. Contractors are required to submit references. References shall include previous pager contractsfor the past 3 years indicating company name, address, phone number, point of contact, and total amount of contract. The date of delivery is 1 Oct 1999. The place of delivery is Information Technology Business Center, Building 4190, Fort Sam Houston, Texas 78234. The following FAR clauses apply to this acquisition: 52-212-1 Instructions to Offerors -- Commercial Items 52-212-2 Evaluation -- Commercial Items. FAR 52-212-3 Offeror Representations and Certifications -- Commercial Items (MUST BE COMPLETED AND RETURNED WITH OFFER). FAR 52-212-4 Contract Terms and Conditions -- Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies with the following applicable clauses for paragraph (b), FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36, Affirmative Action for Handicapped Workers; FAR 52.222-37, employment reports on special disabled andveterans, and Veterans of Vietnam Era. FAR 52.217-6 Option for increased quantity, FAR 52.217-8, Option to Extend Services; FAR 52-217-9 Option to Extend the Terms of the Contract, FAR 52.232-33 Mandatory Information for Electronic Funds Transfer Payment, DFARS 252.204-7004, Required Central Contract Registration. Contractors not registered in the CCR database are not eligible for award. Offerors are required to provide their contractor's DUNS Code and Commercial and Government Entity (CAGE) code with their offer. The CAGE code entered must be for the name and address provided by the contractor. Year 2000 compliant: FAR Part 39 applies to all systems (hardware, software, and systems comprised of information technology products) used in performance of this contract. Examples of (but not limited to) non-computer information systems are: (a) access devices, (b) Analog voice systems, (c) communications systems. The contractor shall ensure products provided under this contract to include hardware, software, firmware, whether acting alone or combined as a systems are year 2000 compliant as defined in FAR Part 39. If any of the systems used do not conform with year 2000 requirements, the Government will require the contractor to perform any and all services necessary to ensure systems and equipment conform with year 2000 requirements, at no increase in contract amount. Contractors are required to sign a Letter of Compliance for Y2K on Model Numbers of pagers furnished for this contract. Facsimile offers are not accepted. The RFQ Number (DADA10-99-Q-0547) must be on the outside of the submission. Offers are due at 4:00 P.M. CDT, 23 Sep 1999, at MEDCOM Contracting Center, ATTN: MCAA-C-BAS (Mr. Howard), Bldg 4196, 2107 17th Street, Fort Sam Houston, TX 78234-5015. The FAR clauses referenced above may be accessed at the following worldwide web sites: www.arnet.gov/far and www.farsite.hill.af.mil. FAR Clause 52.212-3, Representations and Certifications should be downloaded, printed, completed, and submitted with the offer. Posted 09/15/99 (W-SN380718). (0258)

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