|
COMMERCE BUSINESS DAILY ISSUE OF SEPTEMBER 16,1999 PSA#2433Department of the Treasury, Departmental Offices/Procurement Services
Division (DO/PSD), Procurement Services Division (PSD), 1310 G Street,
N.W., Suite 400 East, Washington, DC, 20220 R -- CONFERENCE FACILITIES AND CONFERENCE COORDINATOR SOL
Reference-Number-118761 DUE 092099 POC Beth Nelson, Contract
Specialist, Phone (202) 622-2435, Fax (202) 622-2343, Email
beth.nelson@do.treas.gov -- Daniel Alderman, Contract Specialist, Phone
(202) 622-0798, Fax (202) 622-2343, Email WEB: Visit this URL for the
latest information about this,
http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=M&ProjID=Reference-Num
ber-118761&LocID=1768. E-MAIL: Beth Nelson, beth.nelson@do.treas.gov.
The following questions/answers were reveived in reference to this
synopsis. The due date for proposals remains September 20, 1999.
Clarification to Questions received regarding Identity Theft Conference
1. Is there a set date for this event in November 1999? Or, is there a
preference of when during November this event should convene
(beginning of month, middle or end)? Early November for 2 days,
preferably in conjunction with a weekend 2. What is the total number of
attendees? 150 attendees from across the country plus Government
officials to be held in downtown Washington, DC 3. Your request shows
that the contractor will provide binders, am I correct that the cost of
the binders should not be included in the bid as you have not specified
the type required? If it should be included can you give an indication
of the requirement? The contractor provided as optional tasking only
4: Do you expect us to provide additional staff for the process of
registration and speaker management or will you have your own? The
contractor will MANAGE the registration process either with Federal
employees or a contractor (tentative/optional) 5. How many speakers are
expected? 5 to 10 including the Vice President 6. The format for the
conference, general sessions and/or breakouts? General sessions and
breakouts 7. Is the contractor required to pay for the meals and breaks
for the speakers? No 8. Is the contractor required to pay for
conference breaks for all attendees? If the contractor obtains the
facility and catering services inclusively, then yes 9. Is there an
incumbent and are they eligible to bid on this? Who is the incumbent?
What was the award? No The Department of the Treasury, Departmental
Offices, Procurement Services Division, Room 1310 G, Suite 400E, 1500
Pennsylvania Ave., NW, Washington, DC 20220 is issuing this combined
synopsis/solicitation for commercial items prepared in accordance with
Federal Acquisition Regulation 12.6, as supplemented with additional
information included in this notice, for a conferencecoordinator and
conference facilities. This announcement constitutes the only
solicitation; proposals are being requested and a written solicitation
will not be issued. Request for proposal number is 118761. The
incorporated clauses are those in effect through Federal Acquisition
Circular 11. This solicitation is open to any responsible and
responsive vendor. SIC code is 8744. The contract will be awarded using
the "Lowest Price Technically Acceptable Offer" method. The following
FAR Clauses are applicable to this solicitation: 52.212-1, Instructions
to Offerors -- Commercial; 52.212-2, Evaluation -- Commercial items,
52.212-3, Offeror Representation and certifications -- Commercial
Items, and 52.232-18, Availability of Funds. Mail three copies of your
proposal to: Department of the Treasury, Procurement Services
Division, Room 1310 G, Suite 400 E; 1500 Pennsylvania Ave., NW;
Washington, DC 20220; Attn: Ms. Beth Nelson (202) 622-2435, or hand
deliver to 1310 G Street, NW, Suite 400E; Washington, DC.All responses
must be received by 4:00 pm EDT, August 20, 1999. Background
Management of a two-day conference sponsored by the U.S. Department of
Treasury. President Clinton announced on May 4, 1999, that the
Treasury Department has been tasked to convene a national summit on the
subject of Identity Theft. This conference shall be two days long and
focus on three areas: 1) The nature of the threat; 2) Responses to the
threat, and 3) Resources for responding to the threat. The conference
will be attended by approximately 150 national security executives and
will be held in Washington, DC in November 1999. Statement of Work The
following list of services is not inclusive but represents a best
estimate of the work activity necessary to perform the following
duties. The scope of work will be divided into four tasks but will be
implemented simultaneously. The Contractor shall perform the following
tasks: TASK ONE: Determine final dates of the conference Establish
goals and objectives of conference in coordinationwith organizing
person(s) Secure meeting venue that complies with government per diem
requirements Design agenda and program content of conference The
contractor shall provide binders, folders or any other supplies
required Coordinate all meetings with appropriate person(s) in the
planning of the conference Manage on-site registration process Close
out conference logistics as required by conference organizers Prepare
summary report of conference manager activities TASK TWO: Work with
conference organizer(s) to secure speakers for conference Confirm in
writing invitation and participation of speaker(s) Reserve hotel and
lodging accommodations for speakers Manage arrangements for speaker
travel, hotel accommodations, on-site transportation as needed
Determine audio-visual-technical needs of speakers and other presenters
Determine materials format to be used by each speaker for conference
Arrange and manage speaker ready-room on-site at venue TASK THREE
Reserve hotel and lodging accommodations for attendees Determine
catering requirements for meeting and food functions Serve as on-site
liaison with hotel personnel for all arrangements prior to, during, and
post-conference financial and management accounting TASK FOUR Determine
invitees -- issue invitations as determined by conference organizer(s)
Establish registration process Manage registration confirmation
process Negotiate special arrangements with each participant Manage
participant travel, hotel accommodations and on-site arrangements
Confirm registration and arrangements with each participant Prepare
final roster of attendees Assure VIP protocol for executive invitees,
members of Cabinet, government officials, and distinguished speakers
Manage any logistic problems post-conference with participants as
needed CONFERENCE MANAGER QUALIFICATIONS Minimum 3-5 years conference
and meeting management experience Familiarity with government
contracting process Familiarity with government meeting requirements
and procurement process Competence with computer softwaremeeting
management programs Experience with Power Point, FileMaker Pro, ACCESS,
EXCEL, and word processing Proven track record of managing meeting with
limited planning time (90 -- 120 days out) Immediate Availability
PERIOD OF PERFORMANCE Conference Manager to start immediately and
continue until the completion of the conference. THIS REQUIREMENT IS
SUBJECT TO THE AVAILABILITY OF FUNDS. Posted 09/14/99 (D-SN380210).
(0257) Loren Data Corp. http://www.ld.com (SYN# 0094 19990916\R-0014.SOL)
R - Professional, Administrative and Management Support Services Index Page
|
|