Department of the Treasury (DY), Financial Management Service, 401 14th Street, SW, Washington, DC 20227

35 -- CHECK PROCESSORS SOL FHQ99R33134 DUE 092299 POC Mary Lanier 202-874-6888 E-MAIL: mary.lanier@fms.sprint.com, mary.lanier@fms.sprint.com. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Evaluation of offers and award will be in accordance with simplified acquisition procedures in FAR Part 13. This combined synopsis/solicitation is the response to the sources sought synopsis RFP-FMS-3134, published on CBDNet August 17, 1999, titled "Check Processors". The solicitation number for this requirement is FHQ99R33134 and it is issued as a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12. The standard industrial classification code is 3579 and the small business size standard is 500 employees. Item Description: CLIN 0001 -- Check Processing Systems, Qty = 3; Unit Price ______; Total Price _______. Description of the Requirement: 1. The Department of Treasury, Financial Management Service (FMS) has a requirement to obtain three (3) check processing units 2. Mandatory Specifications -- Hardware Each check processor must: a. Capture data from one to four MICR fields (up to 34 MICR characters) in a single pass at a minimum speed of 180 documents per minute. The check is 3 1/4" x 7 3/8" on paper that is .005 inches thick. The MICR E-13B line extends across the bottom of the check and is 5/8" from the bottom edge. b. Have a CPU with sufficient memory to execute all operating, application and utility programs, and all other functional tasks of the system. c. Have a line printer. The printer will be used primarily to print a simple end-of-run summary and to print error messages, if applicable. The printer will be required to produce the reports according to the FMS format. (copies of the format may be obtained by calling 202-874-6888). d. Have a CRT video display with operator controlled keyboard for on-line entry of non-recognized characters and control of program operations. e. Have an in-put hopper with a minimum capacity of 2,000 documents. f. Have the capability to upload data files from internal storage to a Local Area Network (LAN). Current network configuration is 10baseT Ethernet consisting of NT file servers. This process would allow the check scanning equipment to appear as a node on the NT network from which data files can be retrieved on an adhoc basis from other work stations. g. Have the ability to encode a MICR line on a paper check or batch/header document. This will be a small monthly volume (no more than 100/month). h. Have the ability to chronologically number each check as it passes through the system. i. The check processor must have software capability for MICR character data capture from paper checks. The appropriate software to operate the system will be developed and provided by the contractor in accordance with the tape/card record layout sheets which provide tape formats. (samples of the layout sheets may be obtained by calling 202-874-6888). The operating software, including those routines that interface directly with hardware, peripheral devices, applications and utility programs, will be developed and provided by the contractor. 3. Check Processor Optional Desired Features: a. Ability to sort checks; b. Six pockets with a minimum capacity of 400 documents per pocket. 4. Machine Orientation. The contractor shall provide an orientation on the operation and features of the machine to approximately five FMS employees per machine location. The orientation shall include daily maintenance procedures the FMS employees can perform. 5. Operating Manual. The contractor shall provide two copies, per check processor, and one copy to FMS Headquarters, of the standard systems operator manual and publications. 6. Delivery/Installation Sites One check processor shall be delivered and installed at each of the below sites: Kansas City Regional Financial Center 4241 NE 34th Street Kansas City, MO 64116-0599 Philadelphia Regional Financial Center 13000 Townsend Road Philadelphia, PA 19154 San Francisco Regional Financial Center 390 Main Street San Francisco, CA 94105 7. Existing Facilities. a. The Government will provide space for each check processor in a normal office environment. Equipment must operate within a temperature range of 55 to 95 degrees Fahrenheit. b. Power Supply System. The power supply will be provided by the Government. The equipment must operate with power requirements of 120/208 volts AC (+10%-15%) or 220/240V at 30 amps. The Government prefers 120/208 volts AC (+10%-15%). c. The contractor shall inform the Government of any special electrical requirements. Equipment must be delivered and installed no later than March 31, 2000. FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Evaluation procedures/basis for award. Offers will be evaluated on technical (capability of the item offered to meet the agency need), pastperformance and price. Award will be made to the offeror providing the best value to the government. Offerors should submit product literature, technical specifications, and warranty provisions. Offerors are requested to submit past performance information to include contacts for three recent and relevant contracts for the same or similar items. The price proposal should include installation. If the Optional Desired Features of the requirement (paragraph 3) are not standard features of the machine, include separate pricing for the optional desired features. Offerors should identify locations where the operation of the proposed machine may be observed. The location may be at a customer site. Offerors shall submit a completed copy of FAR 52.212-3 with its offer. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following is an addenda to paragraph (g) Invoice. One original and one copy shall be sent to FMS, Financial Operations Branch, 401 14th Street, SW, 2nd Floor, Washington DC 20227. One copy shall be sent to each of the following: FMS, 401 14th Street, SW Washington, DC 20227, Attn: Contract Administration, 4th Floor and Attn: Dorothy Washington, Regional Operations. The following is an addenda to paragraph (i) Payment. Prior to contract award, the apparent successful offeror will be requested to submit a completed SF 3881 "ACH Vendor/Miscellaneous Payment Enrollment form or furnish proof of enrollment in the ACH payment system within three working days of the request. If this information is not submitted as requested, the offeror will be ineligible for award. FAR 52.212-5 applies to this acquisition and the following additional FAR clauses cited in the clause are applicable:52.203-6; 52.219-8; 52-222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.225-3; 52.225-9; 52.232-34 and 52.239-1. Compliance with 52.222-37 shall be submitted with offers. A copy of the offeror's current VET-100 -- Federal Contract Veterans' Employment Report, shall satisfy this request. Offers are due 4:00 PM, EST, September 22, 1999. Offers must be delivered to FMS, 401 14th Street,, 4th Floor, SW Washington, DC 20227. Contact Mary Lanier for information regarding this solicitation (202) 874-6888. Posted 09/08/99 (W-SN377966). (0251)

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