National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90219 DUE 092499 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-90219, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisitions. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. Al prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: Title: "What You Need To Know about Non-Hodgkin's Lymphoma". PRODUCT: 36 page text with separate 4 page wrap-around cover. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. Also refer to NCI Standard Specifications. QUANTITY: 240,000 copies and final films used in the production of printing. TRIM SIZE: 5-3/8" x 8-3/8", saddle wire stitch binding on the 8-3/8" dimension. FURNISHED MATERIALS: 40 electronic page mechanicals with laser proofs, 4 reflective illustrations and a previously printed similar sample as a guide for binding requirements. PROOFS: Two set of proofs shall be provided. Provide laminated halftone dot structure color proofs, digital-4000 dpi or made only from final films,stripped to show the full press sheet imposition, indicating guide, gripper and ruled-up for all the bindery trim-outs of each form, dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI Printing shall retain one complete proof set. PAPER: covers- 80 lb. white #1 matte finish cover, minimum brightness of 86. (Frostbrite, Moistrite, Mountie, or an approved equal). Text -70 lb. white #1 offset opaque text, target brightness of 90. (Hammermill,Simpson, Springhill, or an approved equal). Only those papers listed above as approved #1 sheet equals will be considered. See the current edition (1998-99 issue) of the Competitive Grade Finder. All offset stock must be smooth finish only and all the leaves within each book also must be matching. Rolland Opaque is not an approved alternative sheet. American mill brands only, private label papers and foreign manufactured papers not subject to NAFTA shall not be acceptable. INKS: PMS 192 (Red) and dense Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-litho/20%. Also refer to NCI Standard Specifications. BINDING: Saddle stitch twice through the spine along the 8-3/8" dimension. Bleed trim on 3 sides to a final size after binding of 5-3/8" x 8-38". Alternate trim sizes shall not be acceptable. Each signature must be a complete four page component, short trimmed or binding lip attachment methods shall not be acceptable. Steel rule die-strike the cover fold to prevent cracking, a litho press score or a rotary stitcher score is not acceptable. Run the cover paper grain parallel to the spine. SEPARATIONS: None required. FORMAT: Covers 1-4, text pages 1-36. PRINTING: Print outside covers 1 and 4 in a solid and two flat tint areas bleeding all sides of PMS 192. Black overprint text and rules prints on both pages with a reversed to white headline on cover 1. Covers 2 prints with a 20% screen of PMS 192 with black text, keylines and a rule and cover 3 prints as black type matter only. Text pages 4,7, 11 and 22 each contains line art illustrations reproducing in solid black ink with text and rules plus a 30% screened PMS 192 background (from separate furnished reflective artwork). Rubyliths are not cut accurately. The contractor shall adjust these as necessary to create clean sharp edges. Text pages 8 and 12-16 prints with a 20% screen of PMS 192 with black text, keylines and a rule. Text pages 4, 6, 8-9, 17-18, 21, 23-25, 32 and 34 each print a solid PMS 192 first character reversed box plus black ink type matter and rules. Text pages 2 and 36 are blank with the balance of the text prints in black ink from all line artwork. NOTE: Heavy ink coverage is required and the contractor must take any and all necessary precautions to prevent ghosting and lay a smooth uniform ink film. Text and covers must be manufactured on a lithographic printing press capable of printing all the required colors with one pass through the press and the complete color bar as detailed within these specifications. Web fed printing techniques shall be on heat-set equipment only. Ghosting and "in-line problems" shall not be acceptable. COATING: Overall (satin finish) aqueous coat or dull varnish the outside covers only. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the furnished materials/camera copy is an integral part of these specifications. No additional payment shall be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. Also refer to NCI Standard Specifications. PRESS SHEET INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor must provide the correct viewing conditions for all press sheet inspections including 5000 degree Kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Shrink wrap or band in convenient units. Pack in new 275 lb. test corrugated containers filled to the top. The cartons shall be specifically manufactured to fit these products. Maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. See below for additional packaging and receiving information. See NCI Standard Specifications. Label cartons: 9-NCI-PC-139, "What You Need To Know.. Etc", total quantity per container. RETURN MATERIALS: Return all camera copy (or furnished materials) as received, 2 file copy samples, inventory final films in 2 page printer spreads only and provide copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose the negatives as right reading emulsion down final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .004 film. Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all 4 sides. The contractor shall inventory all these final negatives within their facilities until called for return by the government. Ownership of the films shall remain the governments's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your pressroom color oks for future color match. These films shall be ready for subsequent reprints without additional effort beyond exposures. Label: 9-NCI-PC-139 (negatives for storage) "What You Need To Know..etc". SHIPPING: 10 "advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Ship 15 "file copies" to: Library of Congress, Madison Bldg., Exchange and Gift Division, Federal Documents Section, C Street, North East, (between 1st and N Streets) Washington, DC 20540. Ship the balance of copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, phone number (410)644-7853. Ship 736 "depository copies" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Wm. Teele, Label cartons items #507-G-22. Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractors's facilities. Label the proof package with the NCI PC number and product title. Return all the art/materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days notice. Notify the NCI Printing Communications Office at (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of material at NCI, OCC, Building 31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 09/20/99. Assuming an award date of 09/27/99, material shall be picked up on 09/28/99. 10,000 copies shall be delivered to the destination identified in this solicitation on 10/22/99 by 12:00 pm EST (noon). Note: Advanced sample copies must be received at the NCI Communications Office prior to any bulk distributions. On 11/05/99 the balance of copies shall be due to Aspen Systems. On 11/12/99 the return of furnished materials and receipts shall occur. NOTE: please be aware that without the return of all the furnished items, completed as specified within these printing specifications, payment will be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling any cartons. If the number is provided, use it on the cartons. Packaging requirements for bulk shipments to NCI: Shipments not conforming to these requirements can be refused. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with our warehouse if the inventory number is not furnished prior to labeling any cartons. Receiving hours are 9:00am-12:00(noon) and 1:00-4:00pm, Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship the balance of copies to Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229, Attn: Andy McMahon (410) 644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Printing Officer, Phone: (301) 402-2624. Label each carton on one end with the NCI PC No, Title, Inventory No. and the Quantity per carton and per package [9-NCI-PC-139, (quantity per package/qty per carton), What You Need To..etc, Inventory No. P-031]. Plastic strap band every skid in both directions (twice) over corrugated edge protectors and wooden skid tops, 40" x 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to the top. The required pallet dimensions are: Side dimensions 40", Front Dimensions 48". The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified under, "PACKING". BASIS FOR AWARD: Award will be made to the responsible offeror submitting the responsive lowest priced offer/quote that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS- DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS.The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETARNS OF VIETNAM ERA; FAR 52.225- 3, BUY AMERICAN ACT-SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications or other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent, on (301)-402-4509. OFFERS: Offers/quotes must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Quotations/Offers must be accompanied by a completed Offeror Representations and Certifications-Commercial Items- with DUNS Number Addendum," signed by an authorized representative of the offeror. Offers/quotes must be received in the contracting office by 1:30 pm EST on 09/24/99. Please refer to the solicitation number RFQ-NCI-90219. Posted 09/07/99 (W-SN376745). (0250)

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