National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90221 DUE 092199 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-90221, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisitions. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: Title: "Atlas of Cancer Mortality". PRODUCT: 378 page book with separate 4 page wrap-around cover. QUALITY: Level one printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. NOTE: "Mandatory Display Examination" is required for this requirement. Failure to examine the camera copy and furnished materials prior to bid submission will render your proposal "non-responsive" regardless of the price offered. QUANTITY: 20,000 copies and final films used in the production of printing. TRIM SIZE: 8-3/8" x 10-7/8", 19,000 copies lay-flat bound on the 10-7/8" dimension plus an additional 1,000 copies to be case bound on the long dimension. FURNISHED MATERIALS: Zipdrive Mac disks consisting of Adobe illustrator art and Quark page layouts from desktop created files together with proofs. The original software is AtlasPro from a DOS computer system. Press progressive of sample pages is provided as a guide to pre-press requirements. The contractor shall be responsible to individually manipulate every map, (approximately 260) in illustrator 8.0 as detailed under Printing in this requirement. PROOFS: Provide laminated halftone dot structure color proofs, digital-4000 dpi or made only from final films, stripped to show the full press sheet imposition, indicating guide, gripper and ruled-up for all the bindery trim-outs of each form, plus 2 dylux proofs, with all elements in proper position, folded and trimmed to the final size. The NCI, OCC, Printing Office shall retain one dylux proof set. PAPER: Cover -100 lb. white #1 Vintage Velvet, dull finish cover stock. (Celesta, Lustro or Signature, or an approved equal). Text -- 80lb. White #1 vintage Velvet, dull finish text stock. (Celesta, Lustro or Signature, or an approved equal).Case -James River's Kivar #6 Graphic white, Chrome Finish (no substitutions shall be allowed). Only those papers listed above as approved #1 sheet equals will be considered. See the 32nd edition (1998-99 issue) of the Competitive Grade Finder. Both the text stock and cover stocks must be the same brand name items, and all the leaves within each book must be matching. American mill manufactured papers only, private label papers and/or foreign manufactured papers not subject to NAFTA shall not be acceptable. INKS: 4 color process, PMS Cool Gray #7, Blue #300, Green #348, Red #485 and dense Black. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates. BINDING: Lay-flat bind 19,000 copies. Must be with a flexible spine and free floating cover structure. Adhesive on spine must be water-based, cold emulsion PVA (polyvinyl acetate) which remains flexible for life of the binding. A reinforced crepe lining is to wrap over the spine. Apply cover by hot/or cold glue process. Trim three sides after binding to final size. NOTE: Text page 371-374 is a roll-out two page/double spread folded short of the face and trimmed short of the binding edge. No additional blank pages shall be allowed. Hinge score the covers to prevent cracking and run the cover paper grain parallel to the spine dimension. Spine type must remain centered. The balance of 1,000 copies are to be cased-in with suitable squares, using crash and paper, over 88 pt. binder's board, round back, end-sheets to match predominate cover solid PMS color, foot and headbands in appropriate colors to match covers. PRINTING: Print covers 1 and 4 in "Geo" black bleeding all sides with reversed to white type. One large rectangular area reverses out of solid background and prints 4 color process from a furnished 8" x 10" photograph. The inside covers 2-3 print in a solid Geo Black background color for the lay-flat version only. Black endsheet stock can be used in lieu of printing for cased version. Laminate the case bound copiesusing suitable film. Text pages print in four PMS colors plus Dense Black inks. Printer will be responsible for individually altering each map (approximately 260) as follows: All red and blue maps, outline of states must be changed to 100% Black and border width changed to point. Global corrections will not work on these files. Outline of counties must be changed to 50% Black and the width of the rules changed to 1/4 point. Maps with sparse data leg-end fills must be changed to 50% Black. Two lakes on each map must be converted to white. All maps shall be converted from Red-Green-Blue or CMYK to PMS colors following the furnished press progressives as a guide to solid or screened tint area corrections. 175 line screens throughout are required. All text pages overall aqueous coat in satin finish. Walter Burroughs, the government's inspector shall handle all aspects of production. NOTE: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Ghosting and "in-line problems" shall not be acceptable. Both cover and text signatures must be printed on a lithographic printing press capable of printing all the ink colors with one pass through the press. Web run production equipment if used, shall be lithographic heat-set only. MARGINS: Bleeds, follow trim marks on furnished camera copy. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor must provide the correct viewing conditions for all press sheet inspections including 5000 degree Kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers . PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Shrink wrap each individual case bound copy. Lay-flat copies shrink or band in convenient units. Pack in new 275 pound test corrugated containers filled to the top, 80 copies per carton. The cartons shall be specifically manufactured to fit this product. Maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label on the carton ends. RETURN MATERIALS: Return all camera copy or furnished materials as received and two file copy printed samples. Inventory the final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containingwet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies are used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 9-NCI-PC-094 (composed negatives and oks for storage) Atlas of Cancer Mortality. SHIPPING: 10 advanced samples copies to: National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. Ship 15 "file copies" to: Library of Congress, Madison Bldg., Exchange and Gift Division, Federal Documents Section, C Street, North East, (between 1st and N Streets), Washington, DC 20540. Ship the balance of copies to: Aspen systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, (410) 644-7853. Ship 736 "depository copies" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Wm. Teele, Label cartons item #507-G-02. Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days notice. Notify the NCI Communications Office at (301) 402-2624 of the day and time press sheets will be available for inspection. Bindery Inspection requires 5 working days notice. Notify Paul LaMasters, NCI Printing Officer at (301)-402-2624 of the day and time products will be available for inspection. Continuing production beyond presswork is solely at the contractors's risk until "authorization for binding production" has been given in writing. Display of materials at NCI, OCC, Building 31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 will take place on 09/16/99. Assuming an award date of 9/23/99 material shall be picked upon 09/24/99, 1,000 copies shall be delivered to the destination identified in this solicitation on 11/5/99 by 12:00 p.m. (noon) EST. NOTE: Advanced sample copies must be received at the NCI Communications Office prior to any bulk distributions. On 11/11/99 the balance of copies shall be due to Aspen Systems. On 11/18/99 the return of all furnished materials, final films and receipts shall occur. Be aware that without the return of the furnished materials complete as specified within these specifications, payment may be withheld until these materials are received. This package shall include copies of all bulk shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling nay cartons. If the number is provided, use it on the carton. Packaging requirements for bulk shipments delivered to the NCI: Shipments not conforming to these requirements can be refused. The exact packaging foreach order will be detailed within the printing contract from the government. The contractor shall initiate contact with the warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Receiving hours are 9:00 am -12:00 p.m. (noon) and 1:00 -- 4:00 p.m.EST, Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship the balance of copies to Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229, Attn: Andy McMahon, (410) 644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892, Attn: Printing Officer, Phone: (301) 402-2624. Label each carton on one end with the NCI PC No., Title, Inventory No. and Quantity per carton and per package. [9-NCI-PC-094 (qty per carton) Atlas of Cancer Mortality. Inventory No]. Plastic strap band every skit in both directions (twice) over corrugated edge protectors and wooden skid tops, then cover skids with plastic stretch wrap after banding, tops and edge protectors. Affix a packing list for all deliveries. Stack skids not to exceed 50" from the floor to the top. Dimensions of the skid required are listed below. All shall be four-sided entry and weight must not exceed 2,000 pounds, do not side load or double stack on the truck. The required pallet size dimensions are: Side dimension 40", and Front Dimensions 48". The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING". BASIS FOR AWARD: Award will be made to the responsible offeror submitting the responsive lowest priced quote/offer that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certification or other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent, on (301)-402-4509. OFFERS: Offers/quotes must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Quotations/Offers must be accompanied by a completed Offeror Representations and Certifications-Commercial Items-with DUNS Number Addendum," signed by an authorized representative of the offeror. Offers must be received in this office by 1:30 p.m. EST on 09/21/99 Please refer to the solicitation number RFQ-NCI-90221. Posted 09/07/99 (W-SN376743). (0250)

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