National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAHIC, MAPPING, PRINTING, & PUBLICATION SERVICES SOL RFQ-NCI-90167 DUE 083099 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Todd Cole, Contracting Officer This is a combined synopsis/solicitation for Commercial Items, prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-90150, includes all applicable provisions and clauses in effect through FAR FAC 97-13. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial acquisition. This requirement is set-aside for small businesses. The Standard Industrial Classification Code is 2732, and the business size is 500 employees. All prospective offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown at (301) 402-4509. REQUIREMENTS: TITLE: "Spread the word Flipchart"- assembled kits of seven items each. PRODUCT: Each kit consists of a 56 page flip chart plus a folding easel back support device-(wire-on bound), 2 furnished 4 page inserts, 2 letters, a label and a one piece mailer. 2 lots: 10,000 English and 8,000 Spanish language. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUANTITY: 18,000 total copies and final films used in the production of printing. TRIM SIZE: Flip chart 14" x 11", wire-oh bound along 14" way, Letters 8-1/2" x 11",label is 5" x 7", furnished 4 page folders are 5-1/2" x 8-1/2" final size. FURNISHED MATERIALS: a Zipdrive disk consisting of Adobe Illustrator art & Quark page layouts from desktop crated files together with color proofs in "reader" page styles. The contractor shall RIP films from a Hi-Res drum device only, Capstan is not acceptable. Files contain process color art as well as all other elements. PROOFS: 2 sets of proofs. Provide laminated halftone dot structure color proofs, digital-4000 dpi or made only from final films, stripped to show the full press sheet imposition, indicating guide, gripper and ruled-up for all the bindery trim-outs of each form, plus dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI Printing shall retain one complete proof set. PAPER: Flipchart pages -80 lb. white #1 dull finish cover, target brightness of 87. (Celesta, Centura, Signature, Vintage, or an approved equal). Letters -70 lb. white #1 offset opaque text, minimum brightness of 89. (Ardor, Hammermill, Simpson, Springhill, or an approved equal). Label -- 60 lb pressure sensitive label stock, permanent adhesive. Easel -50 point CIS white outdoor board or equal. Mailer-Oyster White "C flute" corrugated one piece mailers. Only those papers listed above as approved #1 sheet equals will be considered. See the 32nd edition (1998- 99 issue) of the Competitive Grade Finder. Both the text stock and cover stocks must be the same brand name items, and all the leaves within each chart must be matching. American mill manufactured papers only, private label papers and/or foreign manufactured papers not subject to NAFTA shall not be acceptable. INKS: 4 color process, PMS 134 (Gold), PMS 186 (Red), and Black ink. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20%. BINDING: Flip Chart-Die strike and fold the easel back using three accordion folds from 14" x 28" to 14" x 11" to allow a six inch supporting device when expanded. Hot film laminate all 54 text pages on both sides. Collate text pages together with the completed easels and bind along the 14" dimension using white wire-on elements (see the prototype sample on display). Bleed trim the two letters to 8- 1/2" x 11" and label to 5" x7". Insert the furnished 4 page folders, the two letters and the flipchart into the one piece corrugated self mailer. Seal with clear tape and affix the labels on the top. Keep the lots separated by languages. SEPARATIONS: All process images are contained in the electronic files. PRINTING: Print flipchart easel back on one side, type matter and a logo in Black ink. Print flipchart text page 1 in PMS 134 and PMS 186 only. Pages 25, 27 and 55 print in PMS 134, PMS 186 and Black. Text page 56 is blank. All other odd numbered flipchart text pages are 4 color process inks, PMS 134 and PMS 186. Text page images consist of a solid PMS 186 Red background butting an approximately 3/16" white border on all four sides. A solid PMS 134 Gold background color butts the Red border. Process illustrations are also enclosed within a Black rule which is built from process inks or may be manipulated to Blackonly at the contractor's option (and expense). All process ink color illustrations are Adobe illustrator finals requiring 200 line screen output. The balance of even numbered pages are Black ink only using all line art. Evaluation and Resources sheets are each printed in Dense Black ink on one side only. Labels are printed in PMS 134 and PMS 186 only. NOTE: All the non process ink color plates change between the two language versions. Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. Ghosting & "in-line problems" shall not be acceptable. Components must be printed on a lithographic printing press capable of printing all the ink colors with one pass through the press. Web run production equipment shall be heat-set only. COATING: None required except as detailed under binding. MARGINS: Bleeds, follow trim marks on furnished electronic copy.DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due to the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. (Strongly recommended). PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color controls bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor must provide the correct viewing conditions for all press sheet inspections including 5000 kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. Also refer to NCI Standard Specifications. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. Also refer to NCI Standard Specifications. PACKING: Pack completed assemblies in new 275 pound test corrugated containers filled to the top. The cartons shall be specifically manufactured to fit these products. Maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. RETURN MATERIALS: Return all camera copies or furnished materials as received and two file copy printed samples. Inventory the final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one packageto Paul LaMasters at the business office address: Printing Officer, OCC/NCI, 31 Center Drive, MSC 2580, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the governments's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 9-NCI-PC124 (composed negatives & oks for storage)Spread the Work Flipchart kits. SHIPPING: 10 advanced sample copes to: National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892; Ship 15 file copies to: Library of Congress, Madison Bldg, Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets)Washington, DC 20540. Ship 736 "depository copies" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Wm. Teele, label cartons item #507-G-02. Ship the balance of copies to Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229 (410)644-7853. SCHEDULE: Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. Press Sheet Inspection requires 5 working days notice. Notify the NCI Communications Office at (301) 402-2624 of the day and time press sheets will be available for inspection. Bindery Inspection requires 5 working days notice. Notify the Printing Officer (301) 402-2624 of the day and time products will be available for inspection. Continuing production beyond press work is solely at the contractor's risk until an "approval for binding production" is given in writing. SCHEDULE: Display of materials at NCI, OCC, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Maryland 20892 on 8/25/99. Assuming an award date of 8/30/99, material shall be picked up on 9/2/99. All copies shall be delivered to the destination identified above by noon on 10/18/99 (EST). Advanced sample copies must be received at the NCI, Office of Cancer Communications prior to any bulk distribution. Return of furnished materials and receipts shall be made on 10/25/99. NOTE: please be aware that without the return of all the furnished items, complete as specified within theses printing specifications, payment will and can be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. General packaging information for bulk shipments delivered to the National Cancer Institute. Shipments not conforming to these requirements can be refused. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Receiving hours are 9:00 am-12:00 (noon) & 1:00- 4:00 pm EST, Monday-Friday. Call for delivery appointment prior to any bulk shipments. Ship to: Aspen Systems, Inc., 1000 Haverhill Road, Baltimore, MD 21229, Attn: Andy McMahon, phone number (410) 644-7853. Ship the samples to: National Cancer Institute, Office of Cancer Communications, Building #31, Room #10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Paul LaMasters, Printing Officer, (301) 402-2624. Label each carton on one end with NCI PC #9-NCI-PC124, (individual mailers/quantity per carton) Spread the Work Flipchart kits,Inventory number #507-G-02. Plastic strap band every skid in both directions (twice) over corrugated edge protectors and wooden skid tops, then cover skids with plastic stretch wrap after banding, tops & edge protectors. Dimensions of the skid is: [Side dimensions: 40" Front dimensions 48"]. Affix a packing list for all deliveries. Stack skids not to exceed 50" from the floor to the top. All skids shall be four-sided entry and the with must not exceed 2,000 pounds, do not side load or double stack on the truck. The cartons shall only be new 275 lb. test corrugated and specifically made to contain the productsas specified, "PACKING". BASIS FOR AWARD: Award will be made to the lowest responsible offeror with the lowest priced offer that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: the following FAR provisions and clauses apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMRCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS, FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL ITEMS WITH DUNS NUMBER ADDENDUM; FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS; AND FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS. The following FAR clauses cited in paragraph (b) of the clauses at FAR 52.212-5 are also applicable to this acquisition: FAR 52.222-26, EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTON FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT-SUPPLIES AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certification or other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov/SAP/sap.htm or from Cynthia Brown, Purchasing Agent, on 301-402-4509. OFFERS: Quotations must be submitted on an SF-18 or SF-1449 with a completed "Schedule of Offered Supplies/Services". Offers must be accompanied by a completed "Offeror Representations and Certifications-Commercial Items with DUNS Number Addendum, signed by an authorized representative of the offeror. Quotations must be received in this office by 1:30 pm Est on 8/30/99. Please reference the solicitation number RFQ-NCI-90167 on your quotation. Posted 08/12/99 (W-SN367016). (0224)

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