Chief Administrative Office, Office of Procurement and Purchasing, O'Neill House Office Building, Room 207, U.S. House of Representatives, Washington, DC 20515

70 -- RFI FOR PARKING INVENTORY AND ASSIGNMENT SOFTWARE DATABASE SOL ISAA990068 DUE 072699 POC Larry Gooding, Primary Contact 202-226-4519, or George Bath 202-226-2523 The U.S. House of Representatives' (hereinafter "House") is seeking information on the purchase, deployment, and post-implementation support of Commercial-Off-The-Shelf (COTS) or custom-developed parking permit database software systems. The House has identified the need to install a parking permit information system that meets the needs of the House Garages and Parking Security, is Year 2000 compliant, is easy to use, and requires a minimum of resources to support. Current software runs on an Adabas Natural System in a mainframe environment. The system is accessed by the client using Rumba mainframe emulation software installed on seven (7) Dell Pentium II PCs running Windows 95. Reports are sent to two (2) HP LaserJet 5M Printers and temporary permits are printed on one (1) Okidata Microline 520 9-Pin Printer. The current database consists of between 8,000 to 10,000 records of parking permits identifying: location of permit issue date name of permit holder office of permit holder office room number and telephone number office code vehicle make, color, license plate number field for miscellaneous information unreserved or reserved parking if reserved parking, Social Security No., reserved sign number, and reserved space number effective dates of permit assignment Current software includes view-only screens displaying information on: Permit, permanent or temporary Alphabetic list of names and permits Parking garage or lot, permanent permits Parking garage or lot, temporary permits Available permits by garage or lot Outstanding or active temporary permits Parking permits by office License plates History of permit assignment, previous 8 years or 4 Congresses Reserve sign number Temporary and permanent transaction counts, monthly subtotals and total Current software includes add-update-delete action screens to: Add-update-delete permanent parking assignments Add-delete temporary parking assignments and print temporary permits List available permits by garage or lot Add-delete Member of Congress parking permit Add-update-delete multiple occupant permits Search for specific permit by name List day's activity for specific computer user Current software prints reports of the following data: Daily edit report of all transactions Available permits by garage or lot Permits assigned to Members of the House Permits assigned to staff Permits assigned by offices Permits assigned by garages or lots Permits assigned by name Temporary permits with expired dates Temporary permits issued today Member reserved parking Staff reserved parking Number of permits assigned to offices Current software prints temporary parking permits from all PCs on one centrally located pin-feed printer using marginally punched, continuous-feed card stock. Current software allows complete access to all parking data for the past four- (4) years, i.e., two (2) Congresses. Users have ability to switch between data for each Congress, as needed. Once a data for a new Congress has been entered, the current Congress database becomes the default database of first access with prior Congress data accessible by switching Note: Only the feature "History" of a parking permit spans 8 years or 4 Congresses The software must be designed for work in a client-server environment and not a mainframe environment. In response to this request for information software solutions should include all of the features of the current software with the addition of the following features: Ability to add, alter, or delete fields of information, as needed. Ability to design customized inquiries on data and display and/or print results. Ability to sort data by fields of information not currently available (e.g., sort by room number, sort by assigned but "vacant" or "unused" permits in each garage and lot) and print reports. Ability to customize standard reports to add or omit fields of information printed. Ability to locate and display the best available parking spaces based on the location of the employee's office. Ability to create a test database for full-scale reorganization of parking permits. Ability to share data with an existing external MS Access database. Ability to work in conjunction with hand-held remote devices which could be used to display parking information to employees in the field. The replacement system should be able to accept the transfer and conversion of all current parking data from the Adabas Natural System. Instructions The House is requesting vendors to provide the following information based on the above specifications: 1. Company Name, Address, Phone, Fax, Point of Contact, and Email Address. 2. Manufacturer(s)/Publisher(s) of the proposed software solution, purchase price, and annual maintenance costs 3. Proposed technical architecture and required hardware specifications, including hand held devices, (brand name products preferred) and estimated hardware prices 4. Estimated Implementation Timeline and costs 5. Estimated training costs 6. Estimated costs of help-desk support 7. Estimated costs of on-site support/service for one year All responsesto this RFI should be submitted in writing to: U.S. House of Representatives Office of the Chief Administrative Officer Office of Procurement and Purchasing O'Neill House Office Building, Room 208 Washington, DC 20515 Attention RFI# _ISAA990068_ The due date for submissions is: COB 7/26/99. All questions should be submitted in writing to Larry Gooding via email: larry.gooding@mail.house.gov or fax: 202-226-3850 on or before: COB 7/16/99. Posted 06/28/99 (W-SN347936). (0179)

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