U.S. Railroad Retirement Board, Purchasing Division, Room 1230, 844 North Rush St., Chicago, IL 60611-2092

D -- CONVERSION OF IMAGING SYSTEM FILES SOL 99C17 DUE 052199 POC Ms. Velinda Nix, Contract Specialist, (312) 751-3387 I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subject 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Bids are being requested and a written solicitation will not be issued. II. This solicitation is issued as a Request-For Quotation (RFQ) 99-C-17. III. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular Number 97-11. IV. This solicitation is not a small business set-aside. V. A. The U.S. Railroad Retirement Board (RRB) is an independent agency in the Executive Branch of the Federal Government and is responsible for administering the Railroad Retirement Act (RRA) and the Railroad Unemployment Insurance Act (RUIA). The RRB is installing an Eastman Software electronic document imaging and workflow system to replace the existing PaperWise imaging system used for RUIA work. The RRB wants to convert the information in the current PaperWise system to the new Eastman system. The conversion would begin around 8-1-99 and be completed within 30 days of the initial receipt of the first platters. The contractor would export and convert an estimated 917,917 pages of PaperWise (ImageWise version 4.003 10-2-95) images into about 452,000 Eastman Open Image 3.2 documents. We estimate that we would have 6,217 files (about 39.4 GB) on optical platters and 30 files (about 762 MB) on the server. The platters are 5 1/4 Panasonic optical disks. B. The tasks would be as follows: 1. Convert the TCK files into single-strip, single-page TIFF files. 2. Interpret Btrieve index information into document index information. 3. Put index information into Eastman data definition format (DDF). RRB will provide the Eastman DDF format. 4. Put DDF files and TIFF files in directory structure expected by Eastman rapid batch entry (RBE). 5. Convert the dates in the PaperWise data from a two-digit year to a four-digit year. 6. Remove the dashes from the Social Security number index field. C. Deliverables under the proposed contract include: 1. A CD with multiple RBE batches for RRB to test before the full conversion. 2. RBE batches for PaperWise images and indexes from all platters and the server on CDROM. (After conversion, RRB will test to determine that the conversion is accurate and complete. 3. All dates converted to the Eastman Imaging System will have a four-digit year (Y2K compliant). 4. All Social Security number index fields converted will not have hyphens or dashes. IV. FAR Provision 52.212-1, Instructions to Commercial Offerors -- Commercial Items, applies to this acquisition and is hereby included by reference. Offerors must provide the following: 1. Statements of work addressing each task and each deliverable. This statement should include detail about staff qualifications, estimated time needs, the work steps involved in satisfying the requirement and dollar amounts for each assigned task. 2. Documentation of expertise and experience of the specific contractor employees who would be assigned to this project to convert the PaperWise images and indexes to a format that can be imported into the RRB Eastman system. VII. Proposals will be evaluated using the following technical and past performance criteria: a. Quality of workplan to achieve defined tasks; b. Expertise and experience of staff. C. Past performance: The offeror shall submit, as part of its proposal, information on previously performed contracts or on-going contracts that are similar to the statement of work in the solicitation performed for Federal, State or local Governments, and for commercial firms. Information shall be provided on either 1) all such contracts within the past three years, or 2) the last three such contracts performed, whichever is fewer, and shall be limited to the name and address of the organization for which the product was supplied and services were performed and the number (phone, fax or Internet) of at least two contacts for each contract listed. The offeror should not describe past performance history in the proposal. The information may include, however, discussion of any major problems encountered on the contracts listed and the corrective actions taken to resolve them. The information may also include a description of any quality awards earned by the offeror. Documented experience doing PaperWise conversions will receive particular consideration. The relationship of price to all other factors is 1:2. Responses will be evaluated according to which firm can meet the functional requirements at the best value to the Government. Sources demonstrating the capability of furnishing the above system shall supply pertinent information to perform a complete and proper evaluation. Each bid response must clearly indicate the capability of the bidder to meet all specifications and requirements. X. FAR Provision 52.212-3, Offeror's Representations and Certifications -- Commercial Items, must be completed and submitted with the offer. XI. Far Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this solicitation. XII. FAR Clause, 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items, hereby applies to this acquisition. XIII. FAR Clause, 52.232-18, Availability of Funds, applies to this solicitation. Offeror certifies price and terms offered in response to this solicitation are valid for 90 calendar days from the date of offer. XVI. Offers and supporting documentation shall be received in this office no later than 11:00 a.m. local time, on May 21, 1999. Mark outside of the envelope clearly with "RFQ 99-C-17 enclosed" and bidder's name and address. Facsimile responses will not be accepted. The RRB will not send an acknowledgment of receipt of any firm's submission. Posted 05/06/99 (W-SN328356). (0126)

Loren Data Corp. http://www.ld.com (SYN# 0023 19990510\D-0005.SOL)