USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038

43 -- TWO-STAGE, LIQUID-RING VACUUM PUMP SOL 15-3615-99 DUE 052699 POC Lisa M. Botella, (215) 233-6551, fax (215) 233-6558, Contracting Officer The USDA, Agricultural Research Service requires a two-stage, liquid-ring vacuum pump to be furnished and delivered to it's research facility located in Wyndmoor (Philadelphia), Pennsylvania. The pump shall be used for the purpose of general scientific research for use in Food Safety Surface Pasteurization. The unit will maintain conditions in a vacuum tank servicing food processing equipment. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; prices are being requested and a written solicitation will not be issued. The Solicitation number 15-3615-99 is issued as a Request For Quotation (RFQ) in accordance with FAR Part 13, Simplified Acquisitions Procedures. The solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 97-11. In accordance with FAR Part 19.5, this procurement is 100% set-aside for small business. The SIC code is 3561, the NAICS No. is 333911, with a business size of 500 employees. The two-stage, liquid-ring vacuum pump shall be new and include at a minimum: 1) A pump with full sealant recycle as one complete unit with a rated capacity of 150 cfm(s) with a suction pressure of 30 Torr based on dry air at 68F with seal water at 60F. Ultimate suction pressure at lower flow shall be at least 27 Torr. The two-stage, liquid-ring vacuum pump with a full sealant recycle must be capable of receiving up to 4.5 pounds per minute of water at 60F from the process without reduced capacity for non-condensibles. 2) The pump will be suitable for use with glycol -- water, methanol -- water, and water sealant solutions. 3) The recycle circuits shall be provided with a tube and shell heat exchanger allowing liquids such as methanol, or a glycol solution to be used as the pump sealant in lieu of water. The sealant will be cooled to temperatures as low as 13F allowing a higher ultimate vacuum. The recycle reservoir and circuit shall be sized to contain approximately 15 gallons of sealing liquid and shall be provided with npt connections for makeup liquid, venting, and overflow. The coolant to the heat exchanger will be glycol, methanol, or water solution at the Government's discretion. 4) The vacuum inlet and outlets shall be 2" IPS minimum. 5) All wetted components shall be stainless steel, compatible with cleaning compounds such as Oakite Chlor-tergent, Klenzade Ultra, Klenzade Oxonia Active, and Microquat. 6) Shaft seals shall be internally flushed. 7) The two-stage pump shall be coupled to a properly sized electric motor. The motor shall be suitable for wash-down service in a food processing facility. 8) The unit shall be fully assembled and tested with all piping, wiring, and controls in place when it is delivered requiring only landing and connection to hotel services by Government personnel. 9) The complete unit shall be mounted on a steel frame. The frame will include lifting eyes to allow the entire package chiller to be moved as one unit. The frame will include provisions to allow it to be attached to a concrete or steel foundation at the Government's discretion. The entire unit shall not exceed 60 inches in length by 28 inches in width by 32 inches in height. The unit must be delivered through a door having an opening of 10 feet wide and 11 feet-8 inches high. Inside the building, a 5-ton crane and a 2-ton fork lift truck are available for unloading. 10) A singular control panel with all connections prewired to a single main disconnect and a terminal block shall be provided. It shall include all magnetic motor starters and run indicator lights. The control panel shall meet the requirements of NEMA 4. The controls should be mounted in an accessible location. Available power is 208V, 3 phase, 60Hz. 11) The unit shall be designed to prevent operation in an unsafe condition. It shall meet all OSHA, NEMA and other relevant codes. 12) The unit shall include a standard commercial warranty. 13) The Government shall install the equipment. Following installation by the Government, the Contractor shall provide technical support and warrant the unit in accordance with the standard commercial warranty. 14) The Contractor shall provide two (2) copies each of the operation, repair, maintenance manuals, lubrication and service instructions, operating instructions and three (3) copies of all diagrams and schematics for this equipment. The manuals and diagrams, etc., are to be submitted with the equipment at time of delivery. Delivery shall be F.O.B. Destination Within Consignees' Premises at the USDA, ARS, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038, within ninety (90) calendar days after receipt of the purchase order. Acceptance shall be made at destination. The provision at 52-212-1, Instruction to Offerors -- Commercial Items, applies to this acquisition. Addenda to Clause 52.212-1: Item (b) Submission of Offers is amended to include the following: Companies are REQUIRED to submit descriptive literature on the product being offered. Offerors must identify the brand and type of equipment being offered by BRAND and MAKE/MODEL. Descriptive literature must be submitted with the offer even if it has been submitted previously. This literature MUST address all aspects outlined in the specifications. If an area is not addressed in the literature, companies must submit a written substantive statement describing such area. Failure to submit descriptive literature shall render the offer nonresponsive. Submit your quotation, acknowledgement of amendments (if any), descriptive literature, product literature, warranty information, past performance information, and the Certifications at FAR 52.212-3 to Lisa M. Botella, USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. The following evaluation criteria are included in paragraph (a) of that provision. The Contracting Officer will make award based on technical capability, past performance, and price. Failure to provide the information relative to each evaluation factor may render your quotation non-responsive. 1) TECHNICAL CAPABILITY OF THE FIRM. Technical capability will be based on descriptive literature, product literature, technical features and/or warranty provisions. Each offeror is required to submit warranty information, descriptive literature or other documentation, manufacturer or brand name and model of the item, and show how the offered product meets or exceeds the requirements as specified in the Specifications shown in Section A. 2) PAST PERFORMANCE. Past performance history may be based on the Contracting Officer's knowledge of any previous history of manufacturing pumps, customer surveys or any other verifiable information available to the Contracting Officer. In order to be considered for a contract award, Contractors shall provide a list of five (5) contracts of a similar nature and complexity that were awarded within the past five (5) years or that is/are currently in force. This information must be submitted with your quotation. For each contract, list the following: 1) Name, address, and telephone number of the contracting organization, the Government's Project Officer and Contracting Officer. 2) Contract number, type, and dollar value. 3) Date of contract and period of performance. 4) Average number of technical personnel (by labor skill) involved. 5) Percentage turnover of contract technical personnel per year. 6) List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. PRICE. Price includes any discount terms. Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items, including FAR Clause 52.225-1, Buy American Certification, with the quotation. These provisions and clauses can be located a the Internet site http://www.ARNet.gov/far. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following terms and conditions are added as an addendum to this clause: 1. Item (a) Inspection and Acceptance is amended to include the following: AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988). a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. (b) Inspection and acceptance will be performed at: USDA, ARS, North Atlantic Area, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038. 2. Item (g) Invoice is amended to include the following: The invoice shall be submitted in an original and one copy after delivery and acceptance of the equipment and all documentation. The Invoice shall be mailed to: USDA, ARS, North Atlantic Area, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038, Attn: Lisa M. Botella. 3. Item (o) Warranty is amended to include the following: A standard commercial warranty is the expected minimum warranty required. The Contractor is required to submit a copy of all warranty information for each item with its offer. FAR Clause 52.212-4 is also amended to include by reference the following clauses: 52.247-35, F.O.B. Destination, Within Consignees' Premises (APR 1984) and 52.232-33, Mandatory Information for Electronic Funds Transfer Payment (AUG 1996); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate 1 (41 U.S.C. 253g & 10 U.S.C. 2402); 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Disabled Veterans and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793); 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.225-3, Buy American Act Supplies (41 U.S.C. 10); 52.225-9, Buy American Act Trade Agreements -- Balance of Payments Program (41 U.S.C. 10, 19 U.S.C. 2501-2582); 52.225-18, European Union Sanction for End Products (E.O. 12849); 52.225-21, Buy American Act North American Free Trade Agreement Implementation Act Balance of Payments Program with Alternate I (41 U.S.C. 10, Pub. L. 102-187); The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Government's rights under the Inspection clause nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The Contractor shall provide a copy of its standard commercial warranty with its response. Responses are due on May 26, 1999 by 4:30 p.m. local time, at the USDA, Agricultural Research Service, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. FACSIMILE OFFERS SHALL NOT BE ACCEPTED. The point of contact for this acquisition is Lisa Botella, Contracting Officer, (215) 233-6551, or fax (215) 233-6558. Posted 05/03/99 (W-SN327045). (0123)

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