U.S. Department of Agriculture, Agriculture Research Service, Administrative and Financial Management, Procurement and Property Branch, 14th & Independence Avenue, S.W., Room 1310 South Building, Washington, D.C. 20250

X -- LEASE OR RENTAL OF FACILITIES SOL KLN-01 DUE 030299 POC Kathy Newton, Contracting Officer, (202) 720-7478 1. Meeting facilities must be contained within a single site complex that allows access to, from and between meeting and lodging rooms without exiting building. 2. Meeting rooms must be in close proximity of each other. 3. Meeting rooms must be free from support post or other obstacles to provide unobstructed views. 4. flipcharts and projection screens must be available for all meeting rooms. 5. A general session room is required for at least 110 people school-room style (2 participants seated per 6-foot table -- 30-inch deep tables). The room must have at least 2,800 square feet and a minimum of 14-foot ceilings. The room must be available starting at 8:00 am. March 29 and have a 24-hour hold on it. Room must have two skirted supply tables, one microphone for the podium, and one wireless lavalier microphone. 6. One breakout room is required for use as a computer lab. The room must be capable of holding 25 to 30 computers for classroom activity must be available beginning Monday, March 22 through Saturday, April 3, 1999. This breakout room must be kept under lock and key from the time of arrival of the computers until they are assembled, used for training purposes, and shipped out. 7. Two additional break rooms are required from 8:00 am March 24 to 5:00 pm April 3. The rooms must have at least 8-foot ceilings and a minimum of 570 square feet each for 30 people each, conference style. 8. Two additional breakout rooms are required from 8:00 am March 24 to 5:00 pm April 3. The room must have at least 8-foot ceilings and a minimum of 1,600 square feet each for 30 people, school room style. 9. One additional breakout room is required for use as administrative space from 8:00 am March 29 to 5:00 pm April 1. The room must have at least 8-foot ceilings and a minimum of 740 square feet for 35 people, conference style. The room must be lockable, configured to operate computers, printer, fax machine,small office copiers, and telephone. At least two dedicated incoming/outgoing telephone lines are required. This administrative space must be in close proximity to the general session room (item 5). 10. ISDN line installation must be available for the operation of the computers. 11. Audio-visual setup and support must be available at all times, including at least one hour prior to and one hour after set schedule for the day. 12. One full American breakfast is required for morning of Tuesday, March 30 beginning at 6:30 am and lasting until 8:30 am for 110 participants. Cost of breakfast must be withing perdiem allowance. Participants must be able to move from the breakfast into the general session space (item 5) at 8:30 am. Facility must be located within two miles of Ward Avenue to allow for easy transportation to and from the National Information Technology Center (NITC), a facility located on Ward Avenue. A portion of the training event will take place at the NITC. Lodging Room Specifications-March 24-April 1, 1999 1. The facility must have available 110 lodging rooms March 28-April 1, 1999. The rooms must be containedwithin a single site complex that allows access to and from meeting rooms on March 29 -- April 1 without exiting the facility. 2. Lodging requirements also include 10 sleeping rooms for the night of March 24,25 and 26 and 20 sleeping rooms for the night of March 27. 3. 5% of the rooms must be designated for guests with disabilities. 4. Lodging room rate must be at or below the perdiem rate for lodging and must include all taxes. 5. 83% of the rooms must be nonsmoking rooms. 6. Rooms will be booked through a central coordinator and paid by purchase order. 7. Each guest room shall have inside access only, and no direct street access. 8. Each guest room shall have doors with peepholes for corridor viewing, electronic locks, individually controlled air conditioning/heating; desk and char; color TV with cable; guest choice services including account review, video messages, and video check-out; telephone convenient outlets for computer access; coffeepot; iron and ironing board; clock radio with alarm; closets to accommodate clothing for stay; sufficient coat, dress, slacks, shirt, and skirt hangers; and lighting to maintain bright room appearance at all times. 9. Facility amenities must include off-street parking; full service restaurant; concierge; heated swimming pool and jucuzzi; fully equipped in-house exercise room. 10. The facility must be near a variety of restaurants. The restaurants must have disability access. Posted 02/18/99 (W-SN299836). (0049)

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