Department of Defense Education Activity, Hqs, Procurement Div, 4040 N. Fairfax Drive, 4th Floor, Arlington, Va 22203

T -- DESIGN/EDIT AND DISTRIBUTION OF "THE MILITARY COMMUNITY LIFE", A QUARTERLY NEWSLETTER SOL MDA410-99-Q-0017 DUE 030599 POC All inquiries should faxed to David Taybron at 703-696-4871. E-MAIL: Click here to e-mail the Contract Specialist, David, David_Taybron@odedodea.edu. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and NO WRITTEN SOLICITATION WILL BE ISSUED. The Solicitation Number is MDA410-98-Q-0017. This requirement will be procured using simplified acquisition procedures. The Department of Defense Education Activity (DoDEA) is an education activity and qualifies for academic/educational pricing. DoDEA on behalf of the Quality of Life Office, requires expert assistance to design/write, edit and distribute the quarterly newsletter, "The Military Community Life". The newsletter serves as an important vehicle providing the most current information on Legislative and policy changes, research, model programs, best practices, and current events in the community support/quality of life area. GENERAL REQUIREMENTS: A Kick-off meeting will be held with the COTR five (5) days after contract award. The Contractor will distribute approximately 13,000 newsletters (and maintain a supply of approximately 300-400) to policy makers, military and civilian leaders, program managers, service providers and others involved in delivery of Quality of Life programs, services and initiatives. The contractor will maintain a current data file of addresses/mailing list, update with new readers on a quarterly basis and eliminate obsolete addresses through coordination with the US Postal Service and semi-annual request for address corrections in the Newsletter. The contractor will develop, write and edit four (4) 12 page (81/2" x 11", double column format) newsletters per fiscal year. The general appearance and format of the current newsletter shall be maintained; however, suggestions and recommendations for improvements in content and format are encouraged throughout the duration of the contract. Each issue will contain a balanced slate of information news and feature articles representing all Quality of Life programs. Content will be drawn from contacts with ODASD (PSF&E) Directors and staff, community and family program personnel, and donation of articles submitted by authors and researchers in the military quality of life field. Those offices/individuals will be contacted for suggested topics for the following issue as soon as one issue is finalized. Suggestions will be submitted to COTR within 10 working days following the printing of the previous newsletter. Once topics are approved or revised, Contractor will research and write articles and obtain appropriate photos or graphic elements. All draft articles and proposed photographs/graphic art will be submitted to the COTR by the last working day of the first month of each quarter (October, January, April, July) for review and approval. Page proofs and layout and design of newsletter will be submitted to COTR within 10 working days following receipt of approved articles. Newsletter will be folded for mailing, addresses affixed and mailed within three (3) working days of printing. The following clauses/ provisions apply to this solicitation and are in effect through FAC 97-10 and DAC 91-13: FAR 52.212-1, Instructions to Offerors-Commercial; 52.212-2, Evaluation-Commercial Items. A single award will be made to the responsible offeror whose offer conforms with all requirements of this solicitation and whose proposal reflects the best value to the Government. Proposals will be evaluated based on TECHNICAL CAPABILITY -- thoroughness and practicality in proposed technical approach, abilities to produce newsletter (e.g., ability to research, write, edit, etc); PROJECT PERSONNEL/ADMINISTRATION -- appropriateness of educational backgrounds, professional experiences and accomplishments, sufficient management control to assure the work will be completed as required, identify and correct problems; PAST PERFORMANCE/ UNDERSTANDING OF THE MILITARY COMMUNITY -- demonstrates ability and past experience in producing military quality of life and military public affairs newsletters, demonstrates clear understanding of military communities and community/quality of life programs, understanding of the military structure/community and ability to search and obtain facts and information through appropriate channels; and COST -- While cost is an important consideration, Technical capability and past performance when combined are significantly more important than cost or price. The following clauses/provisions are incorporated by reference: 52.212-3, Offerors Representations and Certifications-Commercial Items, which MUST accompany the offeror's bid/quote; 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era. The following DFAR provisions are hereby incorporated by reference: 252.204-7004, Required Central Contractor Registration and 252.232-7009, Payment by Electronic Funds Transfer (CCR). The SIC code is 2732. CLIN 0001 -- April Quality of Life Newsletter; CLIN 0002 -- July Quality of Life Newsletter; CLIN 0003 -- October Quality of Life Newsletter; and CLIN 0004 -- January Quality of Life Newsletter. The following items shall be submitted in writing, to the address shown above, by 4:00 p.m., EST, 10 Aug 98: 1. Proposal, along with Representations and Certifications; 2. Optional -- Product sample (sample of similar work, not to exceed 25 pages). Samples will not be returned; 3. Two references (point of contact name and telephone number). Contractors are also requested to provide Tax Identification Number, DUNS Number and CAGE Code, if available. Fax proposals will not be accepted. For additional information, contact David Taybron, (703) 696-3852, x1412. Posted 02/18/99 (W-SN299689). (0049)

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