Office of Acquisition and Grants, 1710 GWYNN OAK AVENUE, BALTIMORE, MD, 21207-5279

70 -- 16MM CAMERA FILM THAT CAN BE USED IN THE ANACOMP CORPS. DATAGRAPHIX XFP 2000 SOL SSA-RFQ-99-3736 DUE 012199 POC KATHLEEN SPANGLER, 410-965-9511 WEB: Download Solicitation when/if available, http://www.ssa.gov/oag. E-MAIL: Contracting Officer, SSA/OAG, KATHLEEN.SPANGLER@ssa.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this solicitation; quotations are being requested and a written solicitation will not be issued. This is a simplified acquisition being completed under the Test Program For Certain Commercial Items (FAR 13.5), issued as a request for quotation (RFQ), number SSA-RFQ-99-3736. This request for quotation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-09. BRAND NAME OR EQUAL: This brand-name-or- equal description covers one type of silver black-and-white raw microfilm in roll format. This type is packaged as a 16mm camera film that can be used in the Anacomp Corporation's Datagraphix XFP 2000 Computer Output Microfilm (COM) Recorder. This film is to be Anacomp Laser-XP film, 200 meters long (656 feet), or an equal film. Acceptable density readings within the range of 0.85 to 1.30 (after the exposed film has been processed) must result when the film is exposed on the XFP 2000 Recorders as they are currently set by the manufacturer. The Government does not intend to alter the Recorders, voltage setting or any other aspect of the manufacturer's recommended camera settings. If film other than Anacomp Laser-XP is proposed on, test will be performed to determine whether the film is equal to the brand name specified and that it meets all the salient characteristics. In order to perform these tests, proposers are requested to submit two rolls of an equal unexposed 16mm film as samples. RAW FILM TYPE: The salient physical, functional and other characteristics of the specified brand name product, which is essential to the minimum needs of SSA are as follows: *1. Shall be silver gelatin emulsion; *2. Shall have a polyester base; 3. Shall have an overall thickness of 4.0 mils; 4. Shall be a 16mm X 380 meters roll format; 5. Shall be in compliance with the latest update of the AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) STANDARD, ANSI/NAPM IT9.1-1996, PROCESSED SILVER-GELATION TYPE BLACK AND WHITE FILM SPECIFICATIONS FOR STABILITY; *6. Shall have a static resistant backing, unaffected by humidity, which survives the processing procedure; *7. The film speed shall be medium; *8. The contrast shall be medium high; *9. The silver grain shall be extremely fine; 10. The emulsion shall have been hardened to withstand high- temperature (at least 115 degrees Fahrenheit) rapid processing and to resist abrasions from the processor; *11. The minimum density of the film shall be low; *12. Shall have a resolution with a minimum 320 lines per mm when tested by procedures described in the International Standards Organization (ISO) standard ISO 6328-1982, PHOTOGRAPHY PHOTOGRAPHIC MATERIALS DETERMINATION OF ISO RESOLVING POWER: *13. Shall be nonperforated; *14. Shall be non-edgeprinted; 15. Shall be commercially marketed and be a generally available product. Definitions or explanations are included in the Technical Report ANSI/AIIM TR2-1998, GLOSSARY OF DOCUMENT TECHNOLOGIES. ESTIMATED QUANTITY: Film, 16mm x 200 meters (656 feet), 3060 rolls(20 rolls per carton), for the base year and each option year; FILM PACKAGING: For the purposes of the Government and in compliance with its internal procedures, rolls of unused (raw) 16mm film shall be packaged and received from the contractor in plastic bags. Cardboard boxes shall be used to contain these plastic boxes for shipment and storage. SHIPPING CONTAINER MARKING: Unless otherwise specified in the schedule, standard commercial marking shall be used. Exterior shipping containers shall be marked, labeled or tagged as applicable and shall include: a. the contractor's name and address; b. the contract number, and; c. the total number of cartons in the shipment (e.g. 1 of 3, 2 of 3 etc.). PACKING LIST FOR RAW FILM: A packing list or other suitable shipping document shall accompany each shipment and shall show: a. the contractor's name and address; b. the contract number; c. a description of the material shipped, including item number, quantity, number of containers and package number, if any. COMMERCIAL PACKING FOR DOMESTIC SHIPMENT: Material shall be packed for shipment in a manner that ensures acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Commission Regulation, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Delivery shall be made to the Social Security Administration, Attention: Receiving Clerk, Metro West Building, 300 N. Greene Street, Baltimore, Maryland 21201 and/or Social Security Administration, Attention: Receiving Clerk, Middle River Warehouse, 2800 Eastern Blvd., Baltimore, Maryland 21220. Offeror is requested to quote F.O.B. destination pricing. ISSUANCE OF DELIVERY ORDERS: All supplies required under this contract shall be ordered by issuance of delivery orders against the contract. The provisions at FAR Part 52.212-1, Instructions to Offerors Commercial Items apply to this acquisition. There are no addendums to these provisions. FAR Part 52.212-2, Evaluation -- Commercial Items apply to this acquisition. The Government will award a contract resulting from this request for quotation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. To be considered for award under this solicitation, offerors must offer a firm, fixed unit and total price for the required line item for a base year and option years. EVALUATION CRITERIA: The offer will be evaluated to assess compliance with the specifications set forth in this solicitation and to determine the reasonableness of the offered pricing for both the base year and option years. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options. AWARD IN AGGREGATE: The award of any contract as a result of this solicitation will be made in the aggregate. The total evaluated price will be based on the unit prices for each item multiplied by the estimated quantity. The individual totals will be added to obtain a grand total. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Offeror is advised to include a completed copy of the provision at FAR Part 52.212-3 Offeror Representations and Certification -- Commercial Items, with their quote. The provisions at FAR Part 52.212-4, Contract Terms and Conditions -- Commercial Items apply to this acquisition. The following provisions at FAR Part 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items apply to this acquisition: (a) (1), (a) (2), and (b) (1), (3), and (7) through (10) and (12). Offers in response to this RFQ shall be submitted by January 21, 1999 3:00 P.M. Eastern Standard Time, addressed to the Social Security Administration, Office of Acquisition and Grants, Attn: Kathleen Spangler, 1710 Gwynn Oak Avenue, Baltimore, Maryland 21207, fax number (410)966-9310 EFILM PACKING: For the purposes of the Government and in compliance with its internal procedures, rolls of unused (raw) 16mm film shall be packaged and received from the contractor in plastic bags. Cardboard boxes shall be used to contain these bags for shipment and storage. SHIPPING CONTAINER MARKING: Unless otherwise specified in the schedule, standard commercial marking shall be used. Exterior shipping containers shall be marked, labeled or tagged as applicable and shall include: a). The contractor's name and address, b). the contract number, and c). the total number of cartons in the shipment (e.g. 1 of 3, 2 of 3, 4 of 6, etc.). PACKING LIST FOR RAW FILM: A packing list or other suitable shipping document shall accompany each shipment and shall show: a). the contractor's name and address; b). the contract number c). a description of the material shipped, including item number, quantity, number of containers and package number, if any. COMMERCIAL PACKING FOR DOMESTIC SHIPMENT: Material shall be packed for shipment in a manner that ensures acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Commission Regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation. CLAUSES INCORPORATED BY REFERENCE: The following Federal Acquisition Regulation (FAR) (48CFR Chapter 1) and/or health and Human Services Acquisition Regulation (HSSAR) (48 CFR Chapter 3) contract clauses pertinent to this section are hereby incorporated by reference: 52.246-1 Contractor Inspection Requirements Apr 1984; 52.246-2 Inspection of Supplies-Fixed-Price Jul 1985; 52.246-4 Inspection of Services-Fixed-Price Apr 1984; 52.246-16 Responsibility For Supplies Apr 1984; INSPECTION AND ACCEPTANCE: a). The contracting officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided. b). For the purpose of this section, the project officer, or his/her designee, is the authorized representative of the contracting officer. c). Inspection and acceptance will be performed at the following address: Social Security Administration, Metro West Building, LB-45, 300 North Greene Street, Baltimore, Maryland 21201. The provisions at FAR Part 52.212-1, Instructions to Offerors Commercial Items apply to this acquisition. There are no addendums to these provisions. To be considered for award under this solicitation, offeror must offer a firm, fixed unit and total price for the required line item. EVALUATION CRITERIA: The offeror will be evaluated to assess compliance with the specifications set forth in this solicitation and to determine the reasonableness of the offered pricing. AWARD IN AGGREGATE: The award of any contract as a result of this solicitation will be made in the aggregate. The total evaluated price will be based on the unit prices for each line item multiplied by the quantity. All the individual totals will be added to obtain a grand total. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified without further action by either party. Offeror is advised to include a completed copy of the provision at FAR Part 52.212-3 Offeror Representations and Certifications, Commercial Items, with their quote. The provisions at FAR Part 52.212-4, Contract Terms and Conditions, Commercial Items apply to this acquisition. The following provisions at Far Part 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items apply to this acquisition: (a) (1), (a) (2), and (b) (1) through (3), and (6) through (9) and (11). Offers in response to this RFQ shall be submitted by XXXX 27, 1999, 3:00 P.M. Eastern Standard Time, addressed to the Social Security Administration, Office of Acquisition and Grants, Attn: Kathleen Spangler, 1710 Gwynn Oak Avenue, Baltimore, Maryland 21207, fax number (410)966-9310. n-side-in on plastic cores with a round center hole with keyway and film slot (must be compatible with the Anacomp Datagraphix XFP 2000 COM Recorder); 16. Shall have extended blue spectral sensitivity for recording images using a helium-neon laser source (633nm) in computer output microfilming; 17. Shall have an antihalation feature that is under-coated or inner-coated (antihalation backing on the nonsensitized side of the film is not acceptable). Posted 01/04/99 (D-SN284807). (0004)

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