Overton Brooks VA Medical Center, Contracting Officer, 510 E. Stoner Avenue, Shreveport, LA 71101-4295

70 -- ELECTRONIC ARCHIVING SYSTEM SOL RFQ 667-99-1-8984-0005 DUE 121598 POC Al Negron, Contracting Officer, 318-424-6062 E-MAIL: jose.negron@med.va.gov, jose.negron@med.va.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented, with the additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. Solicitation number RFQ 667-99-1-8984-0005. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-09. SIC code 3572, 1,000 employees. The Overton Brooks VAMC is looking for an archive PC based system to store laboratory information, patient data and education information. The purpose is to eliminate the need for paper storage, provide random access to archived information, search, research and assemble historical data into trends analysis based on the selected parameters. System minimum requirements: 1. Minimum active storage is two years, the equivalent of approximately 200 boxes of computer paper. Archived data five years. 2. Platform of environment, Windows NT version 4 or higher. 3. Hardware shall be latest Pentium technology in the market. 4. Certification of Year 2000 compliance. 5. Ethernet Network card. 6. 56k modem or better. 7. 96-128 mg RAM. 8. Archiving software and additional hardware for the systems functionality and network connectivity, i.e. optical drive(s), hard drive, ect. 9. Three to five user license. 10. In service training for 3-5 people and installation. 11. Submit the names, phone number and address of customers having in use the proposed system. 12. State the warranty period. Firms who can provide the required equipment and installation services are encouraged to submit a technical proposal for such item. Sufficient literature shall be provided to asset the equipment capabilities. Inspection and acceptance is at the Overton Brooks VA Medical Center, Shreveport, LA. Quote shall specify FOB, Overton Brooks VA Medical Center, Shreveport, LA (Destination). The provisions at FAR 52.212-1, Instructions of Offeror Commercial Items. (Aug 1998) applies to this acquisition. There is not an addenda to these provisions. The clauses at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items. (Apr 1998) applies to this acquisition. There is an addenda to this clause. Add the following clause: FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far http://www.va.gov/oa&;mm/vaar/vaartoc.htm (End of Clause), VAAR 852.211-77, Brand Name or Equal (Nov 1984). The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. (Oct 1998) applies to this acquisition. Vendors responding to this acquisition shall provide this office with the following information: a cost breakdown of each item requested on company letterhead, literature on the product(s) being offered FOB, prompt payments terms, correct remittance address, and a completed copy of FAR 52.212-3 (Oct 1998), Offeror Representations and Certifications Commercial Items. (Oct 1998). A vendor not in possession of FAR 52.212-3 may either contact this office and a copy will be faxed to you or download it from the internet address listed above. Quotes must be in writing and accompanied with the completed FAR 52.212-3 or they may be rejected. Facsimile quotes will be accepted; oral quotes will not be accepted. Award will be made to that offeror (1 ) Whose proposal is technically acceptable, conforms to the requirements of the solicitation and (2) Whose technical/cost relationship is the most advantageous to the Government. While cost is secondary to technical, it will be a factor in the award decision. The critical factor in making any cost/technical trade-off is not the spread between the technical scores, but rather what is the significance of that difference. The significance of the spread scores will be determined on the basis of what that difference might mean in terms of performance and what it would cost the Government to take advantage of it. Award may not necessarily be made to the offeror submitting the lowest offer. Also, award may not necessarily be made for technical capabilities that would appear to exceed those needed for the successful performance of the work. The Government reserves the right to make cost/technical tradeoffs that are in the best interest and to the advantage of the Government. Award may be made without discussions. For information regarding this solicitation, contact Al Negron (90C), Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101-4295; phone: (318) 424-6062; fax: (318) 424-6078; e-mail to jose.negron@med.va.gov. Posted 11/18/98 (W-SN272590). (0322)

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