National Archives and Records Administration, Acquisitions Services Division (NAA), 8601 Adelphi Road, Room 3360, College Park, MD 20740-6001

D -- PRESNET YEAR 2000 SYSTEM RENOVATION SOL NH-98-0561 DUE 092898 POC Marty Cruz (301)713-6755 X238 General Task Description: This Statement of Work (SOW) is to acquire a Year 2000 (Y2K) renovation of the Presidential Libraries Information Network (PRESNET) at the Gerald R. Ford Library in Ann Arbor, MIchigan. The Ford Library uses PRESNET to develop and maintain databases of descriptive information about iy's holdings. The system plays an entegral role in the library's mission, facilitating the functions of review, arrangrmrnt and description of Presidential materials, as well as reference services to the public. PRESNET consists of a series of databases covering the different aspects of archival work. The system can be accessed for both searching and data entry from any personal computer on the library's local area network. PRESNET utilizes SEEK database search software. The existing hardware and software systems are not Year 2000 compliant. NARA requires that the PRESNET application be coverted to a Y2K compliant version which operates in a Windows NT environment, while maintaining all existing system functionality. Project Task: The contractor shall plan the migration from the existing Prime Information based applications to the new Government-furnished equipment (GFE) Windows NT server. The Y2K-compliant versionof SEEK shall include the replacement of the current WPODE text editor and Prime Word word processor interfaces, expanded use of new and improved SEEK features such as LOCATE and BROWSE, and use of the SEEK Menu system. In addition, a web interface for searching and display shall be provided for each file currently accessible using SEEK RETRIEVAL. The web interface shall use Redback and RETRIEVE< but does not include PRESNET specific SEEK RETRIEVAL display routines, such as SHOW, that will be available in the telnet sessions. Data retrieved in response to a web search will be displayed in a grid formaat. The contractor shall work via phone and modem, as necessary, with NARA staff to dump sample data and programs to tape from the Prime computer for loading on the contractor's computers for use in upgrading PRESNET. The contractor staff shall install the Unidata and Redback software on the Windows NT server. This cause the PRESNET application to create transaction files that can be loaded after the reindexing on the new system to bring the Prime and new Windows NT SEEK databases back in sunc after conversion. Contractor staff shall recreate the PRESNET application using the current application definition to allow the start of the reinversion process as rapidly as possible. All SEEK based applications shall be reindexed on the new system with the contrator's perdonnel monitoring progress via modem. After the PRESNET data has been updated to the Y2K compliant version, the compliant software shall be loaded on the NARA Ford Library's system. The contractor shall work with NARA personnel toreload data files from the Prime computer for applications that did not have transation loggin capabilities. Upon completion of the reindex, contractor staff shall work with NARA personnel to dump and load the transaction tapes via modem on the new hardware. Contractor staff shall process the transaction files into the database via modem. The contractor shall test all functions of the new systems after installation. The contractor shall demonstrate to the Government that all system functional capabilities are operating as expected, and that Y2K compliance has been achieved. The contractor shall supply all required system documentation, provide user training to Government staff at the Ford Library, and furnish the Government a copy of the source code in electronic format. Project Deliverable: The contractor shall transfer the Prime SEEK License to a UniData SEEK Licenceses for 24 concurrent users on the GFE Windows NT server. The SEEK transfer shall allow up to twenty four concurrent users to access the system from the NT network through either telnet sessions (maximum of 20 users concurrently) or web browsers. The SEEK license on the Prime will be removed after the converted systems are installed and accepted by the Government. This shall allow time for reindexing and conducting parallel operations to verify system performance, data accuracy, and Year 2000 compliance. The contractor shall provide a UniData RDBMS (24-user for Windows NT) License. The contractor shall provide Redback Server web interface and one Redback Developer for Windows NT on a CD-ROM, and provide one year maintenance on a fixed price basis. The contractor shall convert the existing PRESNET SEEK-base application running on the Prime minicomputer, and its associated authority files, SEEK on Windows NT using UniData. All SEEK screen and menus shall appear essentially the same as they do on the Prime with the execption of those enhanced during the conversion. PRESNET's existing SEEK application data files data shall be converted and loaded on the new system. The PRESNET application shall be reindexed to ensure accuracy and take advantage of new features. The contractor shall provide computer source code in electronic format for all application programs delivered under this contract. Government warrants to contractor that SEEK source code delivered to Government shall not be used, modified, duplicated or distributed to any party other than contractor, unless the contractor ceases to support the product or ceases to operate as a business. The Government understands that the PRESNET source code will be provided. System Maintenance: The contractor shall provide SEEK software maintenance for a period of one year under this fixed price contract. The maintenance shall include telephone consultation on the operation of the licensed products (SEEKm Redback and UniData)and any new releases or bug fixes issued during the term of the agreement. Period of Performance: The PRESNET Year 2000 system renovation shall be completed within four months from receipt of order. Special Instruction: The renovated PRESNET system shall be Year 2000 compliant, and the contractor shall provide NARA with written Y2K certification. NARA's acceptance test criteria for successful completion of this task include, but are not necessarily limited to, NARA's successfully performing all operations currently available with the existing PRESNET system. This is combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This annoucement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Posted 09/15/98 (W-SN250103). (0258)

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