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COMMERCE BUSINESS DAILY ISSUE OF SEPTEMBER 16,1998 PSA#2181AMEND 2 PROPOSER INFORMATION PACKET Broad Agency Announcement
SP0500-97-BAA01, Amendment #2. ADDENDUM # 7 For ANNISTON ARMY DEPOT
(ANAD) in Anniston, Alabama By the use of Broad Agency Announcement
(BAA) SP0500-97-BAA01, Amendment 02, Addendum 07, the Defense
Industrial Supply Center (DISC) is seeking industry assistance in the
reengineering of the methods by which DISC, as an Inventory Control
Point (ICP) within the Defense Logistics Agency (DLA), will provide
logistics support to its military customers. This initiative is
referred to as the DISC Industrial Prime Vendor Program (DISC-IPVP).
Addendum No. 7 is a request for the submission of Concepts for
innovative methods for DISC to provide the full breadth of Customer
Oriented Supply Chain Management (COSCM) with respect to the spare
parts and industrial hardware requirements for Anniston Army Depot
(ANAD) located at Anniston, AL. This announcement is an expression of
interest only and does not commit the Government to make any award or
to pay for any response preparation costs. PLEASE NOTE THAT, IN 1999,
DISC WILL BE INTEGRATED WITH DEFENSE SUPPLY CENTER, PHILADELPHIA
(DSCP). ANY REFERENCE HEREIN TO DISC MEANS "DISC" OR ITS SUCCESSOR,
"DSCP". DISC does not anticipate issuing a formal Request for Proposal
(RFP) or any solicitation document issued in conjunction with this
BAA. Prospective offerors are cautioned that only the Contracting
Officer is legally authorized to commit the Government. The cognizant
contracting activity is the Defense Industrial Supply Center (DISC),
700 Robbins Ave., Phila., PA 19111. The Contracting Officers are:
Michael Gargiulo, DISC-APG or Elizabeth Myers, DISC-APG Phone#:
215-697-3358 Phone #: 215-697-3358 E-mail: mgargiulo@disc.dla.mil
E-mail: emyers@disc.dla.mil Facsimile: 215-697-3630 This Proposer
Information Packet (PIP), together with the sources of information
listed below, constitute the entire Broad Agency Announcement, and
should be consulted, reviewed or referred to, in conjunction with each
other. A. Data Bases: On the World Wide Web, at HYPERLINK,
http://www.disc.dla.mil under Broad Agency Announcement. See BAA01,
Amendment No.2, Addendum No.7. 1. DISC to provide a database of ANAD's
historical demand/usage for the past 24 months for items managed by
DLA Inventory Control Points other than DISC. B. Broad Agency
Announcement (BAA) SPO500-97-BAA01, Amendment 2, Addendum 7, Parts
Supplier/Parts Integrator. Note: Requests for information may be
directed to Michael Gargiulo (215) 697-3358, Elizabeth Myers (215)
697-2366, or Karyn Reade (215)697-2087. 1. PROGRAM OBJECTIVES DISC is
seeking from industry, the submission of Concepts that will incorporate
into the logistics support system at Anniston Army Depot, innovative
and efficient methods of supply chain management currently being
employed in the commercial market place. DISC is seeking concepts that
will take those commercial processes and design them to replace or
adapt to the current in-place systems, to make them more efficient. The
term "innovative" means by which the involvement of Anniston Army
Depot, DISC, DLA and DOD infrastructure in the supply chain will be
significantly reduced or eliminated. In this endeavor, the successful
contractor, DISC and the Army customer will form a strategic alliance
whereby the use of a third party parts supplier/parts integrator (an
Industrial Prime Vendor) will allow all parties to capitalize on the
successful supply chain management processes currently being
demonstrated in the private sector. DISC intends to award a contract to
a single integrator for the logistics support of ANAD with respect to
its bench stock requirements and its intermediate retail inventory
facilities, as well as the additional U. S. Army sites named above,
unless a determination can be made that employing more than one
integrator will attain the overall purpose of this Addendum to the BAA.
Strategic alliances and partnering arrangements among suppliers are
encouraged. The contractual type which DISC proposes to use for this
initiative, is a firm fixed price or fixed price with economic price
adjustment Indefinite Quantity Contract (IQC) having a base period of
two (2) years and three (3) one-year options to extend the contract
term. The maximum term of the contract will not exceed five (5) years.
Each contract year, whether in the base period or an option year, will
have a specific dollar amount guaranteed. To the maximum extent
practicable, the contract will be structured in accordance with Part 12
of the Defense Federal Acquisition Regulation Supplement (DFARS).
Specific modifications or revisions to the suggested provisions of
those regulations, referred to as tailoring, as well as other
provisions unique to government acquisition, will be implemented by an
appropriate Addendum. II. CURRENT PROCEDURES NOTE: Prospective vendors
should review the following information as baseline conditions from
which to formulate improved logistical solutions. Vendors should
determine the most efficient solution possible to enable the customers
to perform their missions. If the additional U. S. Army sites are
added, an amendment will be issued that will include current procedures
and expectations for each site. ANAD, Anniston, Alabama Bench Stock
areas are managed through ANAD personnel who stock bins and/or
accessory areas in numerous locations within various buildings. There
are approximately one-hundred fifty-six (156) locations in twelve (12)
buildings. ANAD mechanics draw parts from these bins as they need them
for the maintenance, overhaul and repair of ground vehicle weapons
systems for which they are responsible. (ATTACHMENT II, MAP OF ANNISTON
DEPOT AND LISTING OF BUILDING AND BIN LOCATIONS, IS AVAILABALE UPON
REQUEST FROM THE POC IN THIS DOCUMENT OR MAY BE OBTAINED AT THE SITE
VISIT). Bench stock area bins and accessories area shops are currently
replenished through retrieval of supplies via the Automated Storage &
Retrieval System (ASRS) from a central storage or inventory location
on the ANAD depot. ANAD personnel inventory the bins by periodic visual
inspections and decide whether to restock on the basis of those visual
inspections. III. EXPECTATIONS ANAD, Anniston, Alabama A. Regarding
Bench Stock Items and items currently stored in Intermediate Storage
Facilities, such as the Automated Storage and Retrieval System (ASRS)
Building, DISC and ANAD have the following expectations for the
initiative: 2. A total supply chain manager of integrated logistics
that participates in all planning meetings and provides: a. 100% supply
availability; b. Pricing and Material cross-referenced to MILSTRIP NSN
by PN and technical data (prior to on-site inventory placement); c.
Forecasting and tracking of material demand/usage and associated
reports; d. Engineering and technical services, and configuration
control; e. On-site positioning, replenishment, management of material
and storage Bins; f. Billing on the basis of usage, rather than at
time of bin replenishment. g. Provide initial stock based upon
historical demand with adjustments to stock based upon real time usage;
h. Material warranties; i. 24 hour emergency delivery; j. Kitting
services ; 2. Surge and sustainment capability; are to be supported at
all times; 3. Implementation of information technology that interfaces
with organic information systems in a transparent manner; 4. A seamless
system, elimination of redundancy and simplification of procedures; 5.
Quality parts equal to or better than those currently provided; 6.
Reduction in contract prices in each option year as productivity
efficiencies are achieved; 7. Easy access to a customer service
representative; 8. Flexibility to add and delete parts to/from initial
support; 9. Provide a concept that addresses the attrition of existing
Anniston Army Depot Inventories, and . 10. Provide a representative to
function as part of the ANAD/DLA/IPV Team. This rep is to be available
and accessible throughout the duration of the contract. It is
anticipated that adopting this program will result in the reduction of
total logistics costs, a seamless system, elimination of redundancy
and simplification of current procedures and a reduction in the time
required to accomplish the customer's maintenance and overhaul mission.
The ANAD personnel consider this program as a viable means of building
a lean, responsive organization which manages services vice material
and replaces mass with timely information, knowledge and speed. The
scope of the contract will include a requirement that the Contractor
supply related items that have not been identified as Pre-Extended
Bins/Bench Stock (PEB/BS) at the date of contract, but which are
required by ANAD to accomplish its respective mission. In the initial
stage of the prospective contract, the scope of work will encompass
only the logistical support for ANAD at Anniston, AL with respect to
its requirements for spare parts and industrial hardware stored at or
near the point of use in its maintenance, overhaul and repair mission
(bench stock requirements). However, also included in scope of this
endeavor is the potential broadening of the logistical support to the
U.S. Army as follows: a. Expansion of logistical support to encompass
those items, which are currently, stored in intermediate retail storage
facilities at ANAD. If and when the logistical support thus expanded,
delivery of those items will be required either to the intermediate
storage facility or directly to the maintenance shop floor, as directed
by ANAD through a requisitioning or order process. b. Expansion of
logistical support to the four (4) additional U.S. Army sites at Red
River Army Depot, Tobyhanna Army Depot, Letterkenny Army Depot and
Corpus Christi Army Depot. Please see Broad Agency Announcement
SPO500-97-BAA01, Amendment 2, Addendum NO. 7 for additional information
on these sites. If it is determined at a later date to expand to the
intermediate storage facilities and/or additional sites, an amendment
to this Addendum will be issued detailing all pertinent information. In
the event such amendment is issued, the government will request a
revised concept paper to address the increase in scope. We invite
Concept Papers that take advantage of state-of-the-art technology and
innovative contracting to achieve these potential objectives. B.
Phase-In Schedule The phase-in schedules shown below reflect ANAD's
current preference for initiation of support for a particular vehicle
system. However, vendors may, and are encouraged to, propose alternate
phase-in schedules. Such alternates phase-in schedules should include
a justification and description of how this plan would benefit the
government. A. Initial FSC Groups (Refer to Attachment I, Phase1.dbf
for corresponding items) During the first four (4) months of contract
performance FSCs 5305, 5306, 5307, 5310 and 5315 for all bench stock
sites. B. Second Phase FSC Groups (Refer to Attachment I, Phase2.dbf
for corresponding items) Commencing with the fifth (5) month of
contract performance FSCs 1005, 1650, 2520, 2530, 2590, 3110, 3439,
4010, 4030, 4720, 4730, 4820, 5320, 5325, 5330, 5331, 5340, 5360, 5365,
5925, 5930, 5935, 5940, 5970, 5975, 5995, 5999, 6145, 6210, 6220, 6240,
6515, 6640, 6685, 7690, 8125, 9390, 9510 and 9905. C. Third Phase FSC
Groups (Refer to Attachment I, Phase3.dbf for corresponding items.)
Commencing with the ninth (9) month of contract performance Items to be
furnished The balance of FSCs listed on page 1 of Addendum 7, after
Phases 1 and 2 have been completed, and any other item which the
customer determines to be bench stock will be furnished. NOTE:
Submitters of concept papers are encouraged to offer a more ambitious,
expedited phase-in schedule to attain levels of support that exceed
the minimum schedules set forth above. Such schedules will be evaluated
under factor No. 1 (Customer Oriented Supply Chain Management) and need
not be limited to the approach described above. CUSTOMER SITE VISIT
Site Visit is tentatively scheduled as follows: Anniston Army Depot --
September 29, 1998 In the event that the above mentioned date must be
changed, notice of the change will be publicized via an Amendment on
the World Wide Web, and in the Commerce Business Daily. While
attendance at the above site is not mandatory, the site visit is for
the specific purposes of providing each prospective vendor as much
available information as possible for the preparation of a Concept
Paper. The site visit will consist of a tour of the facility, and will
accord all who attend the opportunity to review the types of the
materials required, the number and location of the bins, the types of
weapons systems for which the parts are required, and the general
layout of the facility. All prospective attendees must register with
the contracting officer no later than September 17, 1998. Failure to
register might preclude entrance to ANAD. Visitors may ask questions
for the purpose of clarifying customer support needs. However, there
will be no discussion regarding contractual content or agreements. The
following are the points of contact for ALL site visit issues and
questions: Ruth Barnett 215-697-9228 Mindy Guida 215-697-1154 Bob
Cunningham 215-697-9790 IV. SUBMISSION PROCESS The administrative
cutoff date for submission of Concept Papers is October 27, 1998 at
1:00 P.M. Eastern Standard Time (EST). Concept Papers received on or
before that date will be evaluated for utilization at the Anniston Army
Depot. Concept Papers received subsequent to that date may be evaluated
for feasibility or utilization at other sites. If a Concept is received
late and is not evaluated for utilization at the ANAD, the Proposer
will be notified. The BAA number should be used on all correspondence
regarding Concept Papers. A Concept Paper should outline, describe and
otherwise explain the vendor's approach to support this initiative and
the manner in which it will maintain sources, manufacturers, producers
and other suppliers available for furnishing of these spare parts and
others services in case of a nation emergency and to achieve
industrial mobilization in time of war, international turmoil, and any
anticipated surges in requirements. All Concept Papers will be
reviewed by Government officials only and will be treated as
proprietary data. Concept Papers submitted by FAX, E-MAIL or other
electronic medium will not be accepted. Oral presentations may be
required to clarify concept submitted. In addition to offerors
addressing their technical approach to achieving the program objectives
outlined in Section 1 of this BAA, each offeror must address the
information as requested within the technical factors as listed in
Section V below. Concept Papers shall not exceed fifty (50) pages.
Proposers are to submit an original and four (4) copies of their
Concept Paper (in hardcopy) and one copy of the concept Paper, on a 3
1/2" disc, in MICROSOFT OFFICE format to the following address: Defense
Industrial Supply Center ATTN: DISC-PODP (Bid Opening Officer) 700
Robbins Ave. Philadelphia, PA 19111-5096 (The Government reserves the
right to select for award all, some or none of the responses received.)
V. EVALUATION PROCESS & EVALUATION FACTORS Concepts will be evaluated
on their breadth of innovative and efficient supply chain management
with respect to support of the spare parts and industrial hardware
requirements of the Anniston Army Depot relating to it's respective
maintenance, overhaul and repair and logistics support mission. In
addition to providing for the furnishing of the required supplies, the
COSCM Concept must demonstrate and describe in detail the elements of
inventory control and supply maintenance, planning and forecasting,
engineering and technical services, as well as surge and sustainment.
The items of supply must conform to specifications and standards,
quality conformance and quality certifications, identification of
shelf-life requirements, and all other requirements of the specific
item descriptions for the specific parts associated with maintenance,
overhaul and repair of ground vehicles at the Anniston Army Depot. The
COSCM concept must include a process and a time by which a 100 percent
fill-rate will be achieved. A"100 percent fill-rate" means that a
specific, needed, part, set, kit, chest, etc., is available for use
when the Army mechanic or artisan attempts to retrieve it to accomplish
his or her mission. The Concept should include innovation and
efficiencies of supply chain management currently being employed in the
commercial market place, and should reflect how those processes will be
designed to replace, or be adapted to, the current supply chain
management process in place at Anniston Army Depot. A. Evaluation
Process Concept Papers will be evaluated solely against the criteria
set forth in this BAA. Therefore, Concept Papers will NOT be evaluated
against each other since they are not submitted with a common work
statement. Concept Papers submitted shall be evaluated against the
established criteria and if deemed to have merit, the Government will
ask offeror(s) to submit proposal(s) for subsequent negotiations for
possible contract award. The format for Concept Papers appears in part
VI of this document. Concept Papers will be selected for further
discussions based upon technical merit, importance to agency programs,
and funding availability. When the Concept Paper evaluation is
completed, the submitter will be notified whether their submission
warrants further discussions with the intent of making a contract
award. All Concept Papers will be considered proprietary. All
responsible sources capable of satisfying the Government's needs may
submit a Concept Paper which shall be considered by DISC. Upon
submission of Concept Papers on October 27, 1998, only pricing
methodology should be submitted. Firm(s) who submit concept(s) that
is/are selected for full discussion, shall provide a complete pricing
proposal during negotiations. Those proposals committed to cost control
and cost management will be considered more favorably. Customer
affordability and cost/price realism are also important factors. The
final award decision will then reflect an integrated analysis of
expected outcomes and the price to achieve these results. We are
requesting a cost management plan showing the methods and amounts of
savings on an annual basis. Note: The contractual type that DISC
proposes to use for this initiative is a firm fixed price or fixed
price with economic price adjustment Indefinite Quantity Contract (IQC)
having a base period of two (2) years and three (3) one-year options to
extend the contract term. B. Evaluation Factors Specific Information --
The offeror shall fully address in the Concept Paper each of the
following areas that will be examined as part of the evaluation
process. The factors are listed in descending order of importance. 1.
Customer Oriented Supply Chain Management The Government will evaluate
the concept for its ability to provide supplies, efficient supply
chain management, inventory control, on-site stock area management,
forecasting, engineering services, technical services, and
configuration cont Posted 09/14/98 (W-SN249139). Loren Data Corp. http://www.ld.com (SYN# 0655 19980916\SP-0021.MSC)
SP - Special Notices Index Page
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