FISC Norfolk Acq Group, Hampton Roads Detachment, 1968 Gilbert St., Suite 600, Norfolk, VA 23511-3392

X -- CONFERENCE SERVICES, 7TH ANNUAL NAVOSH PROFESSIONAL DEVELOPMENT CONFERENCE SOL N00189-98-Q-3560 DUE 091698 POC David C.Zareczny, Contracting Officer, Code 02H5BG, (757) 443-1431, FAX 1389 This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format prescribed in Subpart 12.6 of the FAR, as supplemented with information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Quotations are hereby requested under RFQ N00189-98-Q-3560.FISC Acquisition Group Norfolk intends to purchase on a full and open competitive basis the following item; Hotel Requirements for the 7th Annual Navy Occupational Safety and Health Professional Development Conference November 30 through December 4, 1998, per Statement of Work: 1. Must be located in metropolitan San Diego, CA and have a modern, high quality conference facility with centrally located conference rooms co-located on one floor. Must reserve a block of 225 sleeping rooms at the prevailing government per diem rate. This block must be held open until 30 days prior to the conference. Prior to the release for sale of uncommitted rooms, the hotel must advise the Naval Occupational Safety and Health, and Environmental Training Center point of contact. Also require two (2) upgraded suites (e.g. parlor and sleeping area) at the prevailing government per diem rate. Also must provide four (4) guestrooms for three (3) nights to be used during this conference. The hotel must honor the prevailing government per diem rate three days prior to and three days after the conference for attendees arriving early or staying late. 2. Must have free parking in or adjacent to the hotel/conference facility. The hotel must be located within easy walking distance of public transportation that services the 32nd Street Naval Station and overflow hotels to accommodate those attendees not authorized rental cars. 3. The hotel must have at least seven (7) restaurants within walking distance. 4. Conference attendees and our staff must have use of an on-site business center equipped with but not limited to photocopiers, facsimile transmission and receiving, etc. 5. Must provide one person throughout the conference for continuous on-site audiovisual technical support. 6. All meeting rooms described in the following paragraphs must be in the same facility on the same floor for ease of networking opportunities and sharing refreshments. There must be no charge for use of the meeting/conference space. 7. Require a centrally located, registration area, approximately 3000 square feet, for Monday through Friday, November 30 through December 4, 1998, 7:00 am -- 5:00 pm daily. (a) Setup (1) Six 6' tables (2) Ten chairs (3) Two wastebaskets (4) Two bulletin board w/stands for messages (5) Must have electricity for computers and peripherals (6) One flipchart easel w/pad and markers 8. Require an office area for our staff, approximately 400 square feet, for Monday through Friday, November 30 through December 4, 1998, 7:00am -- 11:30pm daily. This room must be able to be locked. ( a) Setup (1) Four 6' tables (2) Eight chairs (3) Two wastebaskets (4) Must have electricity for computers and peripherals 9. Require a Boardroom for special meetings, approximately 500 square feet, for Monday through Friday, November 30 through December 4, 1998, 7:00am -- 11:00pm daily. 10. Require eleven meeting rooms for claimant meetings on Monday, November 30, 1998. a. Rooms (1) One room setup for 40 people schoolroom (2) Two rooms setup for 20 people schoolroom (3) Two rooms setup for 30 people schoolroom (4) Three rooms setup for 25 people schoolroom (5) Three rooms setup for 50 people schoolroom b. Setup (1) One table lectern on 6' table for each room (2) One overhead projector w/6'x6' screen and cart for each room. c. Refreshments, centrally located, setup at 7:30am. (1) 40 gallons of coffee and assorted teas. 11. Require one exhibit hall room, approximately 1700 square feet, Tuesday and Wednesday, December 1-2, 1998, 7:00am -- 7:00pm daily.This room must be able to be locked. a. Setup (1) Seven exhibitor positions, each position consisting of two 6' tables and four chairs (2) Five positions must have phone lines in order to access the Internet via computer (3) All seven positions must have electricity to support computers and peripherals 12. Require two breakout rooms for claimant meetings on Tuesday, December 1, 1998, 8:00am -- 5:00pm setup as follows: a. Setup (1) One room for 50 people schoolroom (2) One room for 40 people theater (3) 40 people schoolroom to have two 6' tables in first row of audience with four chairs at tables; remainder of seating setup theater style (4) One table lectern on 6' table for each room (5) One overhead projector w/6'x6' screen and cart for each room 13. Must have one large ballroom with high ceilings for the general session, with a minimum of 8000 square feet, Tuesday, December 1, 1998, 8:00am -- 4:15 pm. a. Setup (1) 500 person theater (2) Standing podium with light, center stage (3) Four 6' skirted tables at the back of the room to lay out presentation materials (4) Pipe and drape across front of room (5) Two sets of scaffolding (6) Two 35mm slide projectors w/stands and remote control (7) One high intensity overhead projector w/cart (8) Two 9'x12' rear projection screens w/dress kits,one stage right, one stage left (9) One " VHS video cassette player/recorder (10) One video distribution amplifier (11) Two computer data/video projector (12) One RGB distribution amplifier (13) Microphones (a) One mixer (b) One podium microphone (c) One lavaliere microphone (d) One wireless lavaliere microphone (e) Four standing microphones in audience b. Refreshments, Tuesday, December 1, 1998, centrally located, setup at 7:30am (1) 40 gallons of coffee and assorted teas (2) 40 carafes fruit juice (3) 67 dozen assorted breakfast breads (setup for 10:00am break) c. Refreshments, Tuesday, December 1, 1998, centrally located, setup at 1:15pm (1) 13 gallons of coffee and assorted teas (2) 750 soft drinks/water (3) 67 dozen assorted baked cookies (setup for 3:00pm break) 14. Require a reception area for approximately 300 people, Tuesday, December 1, 1998, 5:00pm—7:00pm. a. Two cash bars b. One carved top round of beef station c. One roasted whole turkey station d. One fajita ole? station e. One oriental stir fry station f. One medium cheese montage g. One small vegetable crudite? h. One large fruit fantasy 15. Require three large rooms for concurrent sessions, approximately 2000 square feet with high ceilings, Wednesday, December 2, 1998, 8:00am -- 5:00pm. One room will be used through 9:00pm. a. Setup (1) 200 people, theater (2) Four 6' skirted tables at the back of the room to lay out presentation materials (3) One 35mm slide projector w/stand and wireless remote control (4) One high intensity overhead projector w/stand (5) One 9'x12' front projection screen w/dress kit (6) One " VHS video cassette player/recorder (7) One computer data/video projector (8) Microphones (a) One mixer (b) One podium microphone (c) One lavaliere microphone (d) One wireless lavaliere microphone (e) Two standing microphones in audience b. Refreshments, Wednesday, December 2, 1998, centrally located, setup at 7:30am (1) 40 gallons of coffee and assorted teas (2) 40 carafes of fruit juice (3) 67 dozen assorted breakfast breads c. Refreshments, Wednesday, December 2, 1998, centrally located, setup at 1:15pm (1) 13 gallons of coffee and assorted teas (2) 750 soft drinks/water (3) 67 dozen assorted freshly baked cookies 16. Require eight seminar rooms located together, two approximately 950 square feet and six approximately 750 square feet, December 3, 1998. a. Setup (1) Six rooms setup for 30 people classroom and two rooms setup for 50 people classroom (2) Table lectern on 6' table for all rooms b. Audiovisual equipment to be distributed amongst the six rooms: (1) 12 flipchart easels w/pads and markers (2) 8 overhead projectors w/carts (3) 8 6'x6' screens (4) 5 35mm slide projectors w/stands and wireless remote controls (5) 5 " VHS video players/recorders w/monitors (6) 3 computer data/video projectors c. Refreshments, centrally located (1) 23 gallons coffee and assorted teas 17. Require eight seminar rooms located together, two approximately 950 square feet and six approximately 750 square feet, December 4, 1998. a. Setup (1) Six rooms setup for 30 people classroom and two rooms setup for 50 people classroom (2) Table lectern on 6' table for all rooms b. Audiovisual equipment to be distributed amongst the six rooms: (1) 8 flipchart easels w/pads and markers (2) 8 overhead projectors w/carts (3) 8 screens (4) 5 35mm slide projectors w/stands and wireless remote controls (5) 5 " VHS video players/recorders w/monitors (6) 3 computer data/video projectors c. Refreshments, centrally located (1) 23 gallons coffee and assorted teas The following FAR provisions and clauses apply to this acquisition and are incorporated by reference: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52.212-2 Eval-Commercial Items, FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and ConditionsRequired To Implement Statutes or Executive Orders: The following numbered subparagraphs under paragraph (b) of this apply: (6), (7), (8), (9), The RFQ document, provisions and clauses which have been incorporated are those in effect through FAC 97-04.The following Defense FAR Supplement (DFAR) provisions and clauses apply to this solicitation and are incorporated by reference, with the exception of DFAR 252.204-7004, which will be in full text. DFAR 252.225-7000 Buy American Act -- Balance of Payments Program Certificate (DEC 1991), DFAR 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (FEB 1997): The following clause under paragraph (b) of this clause apply: 252.225-7001. The government intends to award to the responsible offeror whose offer conforms to the Statement of Work and is the most advantageous in price to the Government. DFAR 252.204-7004 Required Central Contractor Registration (MAR 1998), (a) Definitions. As used in this clause -- (1) "Central Contractor Registration (CRR) database" means the primary DOD repository for contractor information required for the conduct of business with DOD. (2) "Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Duns and Bradstreet Information Services to identify unique business entities. (3) " Data Universal Numbering System +4 (DUNS+4) means the DUNS number assigned by Dun and Bradstreet plus a 4-digit suffix that may be assigned by a parent (controlling) business concern. This 4- digit suffix may be assigned at the discretion of the parent business concern for such purposes as identifying subunits or affiliates of the parent business concern. (4) "Registered in the CCR database" means that all mandatory information, including the DUNS number or the DUNS +4 number, if applicable, and the corresponding Commercial and Government Entity (CAGE) code, is in the CCR database; the DUNS number and the CAGE code have been validated; and all edits have been successfully completed. (b) (1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee must be registered in the CCR database prior to the award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to a foreign vendors for work to be performed outside the United States. (5) The offeror shall provide its DUNS or, if applicable, its DUNS +4 number with its offer, which will used by the Contracting Officer to verify that the offeror is registered in the CCR database. (6) Lack of registration in the CCR database will make an offeror ineligible for award. (7) DOD has established a goal of registering an applicant in the CCR database within 48 hours after receipt of a complete and accurate application via Internet. However, registration of an applicant submitting an application a method other than the Internet may take up to 30 days. Therefore, offerors that are not registered should consider applying for registration immediately upon receipt of this solicitation. (c) The contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to confirm on a annual basis that its information in the CCR database is accurate and complete. (d) Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or via the Internet at http://ccr.edi.disa.mil. As a minimum, responsible sources should provide this office: a price proposal on letterhead, or a SF 1449 for the requested item w/unit price, extended price, prompt payment terms, remittance address, and a completed copy of FAR 52.212-3. Responses to this solicitation are due by COB September 16,1998. All offers shall be sent to: Norfolk Acquisition Group, Hampton Roads Detachment, Fleet & Industrial Supply Center, 1968 Gilbert St., Suite 600, Attn: David C.Zareczny, Code 02H5BG, Norfolk, VA.23511-3392. Please reference RFQ N00189-98-Q-3560. Posted 09/04/98 (W-SN246551). (0247)

Loren Data Corp. http://www.ld.com (SYN# 0137 19980909\X-0001.SOL)