DIRECTORATE OF CONTRACTING, ACQUISITION DIVISION, 2172 13 1/2 ST, FORT CAMPBELL KY 42223-5358

J -- FULL MAINTENANCE SERVICE CONTRACT FOR ONE GOVERNMENT OWNED DITTO DUPLICATOR AND SIXTEEN GOVERNMENT OWNED GESTENETER DIGITAL COPYPRINTERS LOCATED AT EIGHT FORT CAMPBELL, KY SCHOOLS SOL DAKF23-98-Q-0249 DUE 090398 POC Purchasing Agent Ed Shafer (502) 798-7828 Contracting Officer Gertrude A. Colbert (502) 798-7566 (Site Code DAKF23) This is a combined synopsis/solicitation for a full maintenance service contract with four option years prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. Solicitation Number DAKF23-98-Q- 0249, is issued as a request for quote (RFQ), the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-6. See Numbered Note 1. The Standard Industrial Classification code is: 7629.Small Business standard is $5 million. This acquisition is 100% set-a-side for small business concerns. Full maintenance service to include 2 annual inspections for the equipment (quantity is one (1) each for each CLIN) Quantity 12, Unit MO, listed below for the base period of 1 Oct 98 through 30 Sep 99: 0001 93-41 Ditto Duplicator, SN D830159; 0002 5327 Gestetner Digital Copyprinter, SN 59575070065; 0003 5327 Gestetner Digital Copyprinter, SN 59575060041; 0004 5329L Gestetner Digital Copyprinter, SN 59577080264; 0005 5325 Gestetner Digital Copyprinter, SN 50825040087;0006 5327 Gestetner Digital Copyprinter, SN 59575070053; 0007 5327 Gestetner Digital Copyprinter, SN 59577080085; 0008 5325 Gestetner Digital Copyprinter, SN 5025040017; 0009 5327 Gestetner Digital Copyprinter, SN 59575060009; 0010 5325 Gestetner Digital Copyprinter, SN 50824110087;0011 5327 Gestetner Digital Copyprinter, SN 5957070025;0012 5327 Gestetner Digital Copyprinter, SN 59577080016;0013 5325 Gestetner Digital Copyprinter, SN 50824090177; 0014 Gestetner Digital Copyprinter, SN 59577080244;0015 Gestetner Digital Copyprinter, SN 59575070122;0016 Gestetner Digital Copyprinter, SN 5957070015;0017 5327 Gestetner Digital Copyprinter, SN 59577080028. First Option Period, 1 Oct 99 through 30 Sep 2000, CLINs are 1001 through 1017; Second Option Period, 1 Oct 2000 through 30 Sep 2001, CLINs are 2001 through 2017; Third Option Period, 1 Oct 2001 through 30 Sep 2002, CLINs are 3001 through 3017; Fourth Option Period, 1 Oct 2002 through 30 Sep 2003, CLINs are 4001 through 4017; descriptions and quantities for the option periods are the same as the base period. 1.1 Scope of work Vendor shall provide all labor, parts, and maintenance necessary to keep the equipment listed in good working condition. The work performed shall be in accordance with the manufacturer's best commercial practice. The order will not include parts damaged due to current fluctuation, accident, or negligence/misuse by the user. 1.2 Preventive Maintenance: Vendor shall perform preventive maintenance which shall consist of cleaning, inspecting, adjusting, and testing equipment as required per manufacturer's specifications. Preventive maintenance shall be performed in October and April. 1.3 Service Calls: Vendor shall be available for service calls during normal working hours. Vendor shall respond to all service calls within 24hours upon receipt of initial call. Calls for service shall be placed by school secretary. Equipment shall receive on-site maintenance unless in-shop service is necessary. Written authorization shall be received from the school secretary to remove any item from the premises. Vendor to provide all parts and labor for repairs. A service ticket is required after each service call and shall include date of service call, purchase order number, equipment model and serial number, description of services performed, cost of service call with a separate breakdown for parts. Service tickets shall be submitted to the school secretary upon completion of service call. Payment will be on a monthly basis for service that can be substantiated by completed service tickets. 1.4 Replacement parts: Vendor shall repair equipment and use exact replacement parts. Replacement parts do not include consumable supplies. These terms do not apply to parts damaged due to current fluctuations, accidents, or negligence/misuse by operator. 1.5 Deletion from the order: At any time equipment covered by purchase order is determined to be uneconomically repairable or is temporarily unaccounted for/turned in by customer, a modification shall be issued to delete that equipment and its associated cost from the order. 1.6 Surveillance Plan: Performance shall be based on proof of performance (Service Ticket) and customer satisfaction as a result of response to contract terms and repair results. Clause at FAR 52.232.18 Availability of funds, applies to this acquisition. The provision at FAR 52.212-1, Instruction to Offeror-Commercial Items, applies to this acquisition and any addenda to the provision. The provision FAR 52.212-2, Evaluation-Commercial Items is applicable, the Government will make a single award, firm fixed price contract to the responsible offeror whose offer will be the most advantages to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item offeredto meet the Government requirement, (ii) Price, (iii) Past performance. The provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, must be submitted with bids; otherwise bid could be held nonresponsive. FAR 52.212-4, Contract Terms and Conditions-Commercial Items will be provided to the successful Bidder at time of award. Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this to this acquisition. DFARS 252.212-7001 Contract terms and conditions Required to Implement Statutes or Executive Orders Applicable to Defence Acquisitions of Commercial Items. Full text clause/provision can be obtained upon request. Offers may be submitted to the Directorate of Contracting, Building 2172, 13 1/2 Street, Fort Campbell, Ky 42223-5358, not later than 09 September 1998 at 1200 Central Time. Point of contact for this acquisition is Ed Shafer (502)798-7828. Posted 08/24/98 (I-SN241151). (0236)

Loren Data Corp. http://www.ld.com (SYN# 0048 19980826\J-0004.SOL)