Executive Office of the President, Office of Administration, Procurement Branch, 725 17th Street NW, Washington, DC 20503

R -- CONFERENCE PLANNING SOL EOPOA-98-17 DUE 081998 POC Point of Contact-Cynthia R. Tarr, 202-395-7666 The Executive Office of the President, Office of National Drug Control Policy, requires the services of a contractor to provide Conference Planning. This is a synopsis for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-05 . The SIC Code is 8744 and the sized standard is $5.0M. This shall be a indefinite quantity/task order type contract. Each task order will be presented to awardee for specific pricing for duties associated with each specific conference. First conference is scheduled for December 1998. Conferences could be local or within the United States. Conferences can be for 50 -- 1500 participants. Period of performance shall be for one year from date of award with four (4) one-year options. Conference Planning will require three main areas: pre-conference, on-site support, and, post-conference support. Pre-Conference support to include conference development and scheduling, discuss goals and objects, determine conference products-ie, audio/visual, equipment, telephone svc's transcription svc's, speaker support, writer for conference report/proceedings, produce conference work plan, prepare budget, develop registration fee and process registration, site selection and arrangements, catering arrangements, invitations and announcements, pre-conference packets and mailings, pre-pare conference binders, travel and lodging arrangements, shipping of materials for conferences out of local area, photographer, displays and signage-ie, tent cards, banners, name badges, videographer, and, conference briefing books for government staff. On-Site support shall include supervise any subcontractors, hold pre-conference meeting w/hotel staff, registration, produce registration materials-able to make additional copies as needed, meeting/meal/breakout rooms-ie, room seating arrangements, a/v requirements, back-up equipment, sound system check, room inspections, and signage placement. Post-Conference support shall include conference payments and reimbursements, conference evaluation, produce on disk administrative records and prepare conference report/proceedings for printing attaching charts, graphs and photos. The provisions at 52.212-1, Instructions to Offerors-Commercial Items apply to this acquisition with the following addendum: written offerors shall include information on past performance, capability to provide services with qualified meeting planner, and turn around time. The provisions at 52.212-3, Offeror Representations and Certifications-Commercial Items, apply to this acquisition. Offeror shall include a completed coy of 52.212-3, Offeror Representations and Certifications-Commercial Items, and Contractor Establishment Code (CEC) no. with its offer. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition and the following clauses under paragraph (b) apply: 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity; 52.219-8, Utilization of Small Business Concerns and Small Disadvantage Business Concerns; 52.219-14, Limitation on Subcontracting; 52.222-26, Equal Opportunity, 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36. Affirmative Action of Handicapped Workers, 52.222-37 Employment Report on Special Disabled Veterans and Veterans of the Vietnam Era. Any contract awarded as a result of this RFP will contain a clause prohibiting the contractor from referring to this contract in commercial advertising or similar promotions in such a manner as to state or imply that services provided are endorsed or preferred by the White House, Executive Office of the President, or any other element of the Federal Government or is considered by these entities to be superior to other services. Solicitation No. EOPOA-98-17 will be available on or about August 19, 1998. See Numbered Note 1 (Small Business Set Aside.) Requests for the solicitation must be in writing and may be faxed to (202)395-3982, Attn: Cynthia R. Tarr. No telephone requests will be accepted. Posted 08/04/98 (D-SN232309). (0216)

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