Veteran's Affairs Medical Center, Contracting Officer (90C), Acquisition & Material Management Service, One Veterans Plaza, San Juan, PR 00927-5800

89 -- BREAD PRODUCTS SOL IFB672-147-99 DUE 090398 POC (POC) Elisa Cruz (787) 766-6537 This is a combined synopsis/solicitation for Commercial Items prepared in accordance with the format Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; invitation for bid is being requested and a written solicitation will not be issued. The solicitation number is IFB672-147-99. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-06. This invitation for bid is a 100% Small Business Set-Aside. The SIC (standard industrial classification code) is 2051 and the small business size standard is 500 employees. The contract shall be issue for a base year and four (4) option periods. Provide Bread products to be delivered F.O.B. Destination to VA Medical Center, San Juan, PR. The following are the description and type of bread products required: 001 BASE YEAR (10/01/98 to 09/30/99) BREAD, WHITE, ENRICHED, FRESH, CLUB SANDWICH SLICED, TYPE I, (24oz), 20 SLICED PER PACKAGE. Estimate quantity 15,374 package per year, unit price per package $_____total amount $______. 002 BASE YEAR (10/01/98 to 09/30/99). BREAD, 100% WHOLE WHEAT, FRESH, CLUB SANDWICH, SLICED (24oz) TYPE II, 17 SLICED PER PACKAGE. Estimate quantity 2,405 package per year, unit price per package $______total amount $______. 003 BASE YEAR (10/01/98 to 09/30/99). HAMBURGER BUNS BREAD, 8 BUNS PER PACKAGE, (11oz). Estimate quantity 588 package per year, unit price per package $______total amount $_______. NOTE: The offeror shall submit pricing for base year and option years for each line item on a separate sheet. OPTION I (10/01/99 to 09/30/2000). OPTION II (10/01/2000 to 09/30/2001). OPTION III (10/01/2001 to 09/30/2002). OPTION IV (10/01/2002 to 09/30/2003). The contractor shall provide bread products to VA WAREHOSE MEDICAL CENTER. The Government contemplates award of a Firm Fixed Price contract in accordance with FAR 52.216-1 Type of Contract (APR 1984) The quantities listed are estimated requirements for the Nutrition & Food Service. Freshness Requirements For Bakery Products: Bread, fresh, must be delivered 24 hours after baking (except following a non-bake day 48 hours) in accordance with local, Federal, and governing rules and regulations for this industry group. Packaging, Labeling and Making: All packages shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. All items shall be identified with readable date (open code dates), coded dates, or with color-coded twist ties. Contractors who do not use open dating will provide a product code number key/twist tie color listing. The product code number key/color coded twist tie listing shall explain the actual date of production or processing. Copies of key/color coded listing will be furnished to each destination receiving officer and each destination inspection agency with the first delivery. The products shall be delivered in strictly fresh, uncrushed and undamaged condition. Delivered bread shall be packaged the same day of the delivery date. Ordering: Estimated bread products orders will be submitted quarterly with the Government reserving the right to adjust orders 24 hours prior to scheduled delivery. All delivery tickets and invoices must show the total loaves/packages delivered for each line and total weight delivered for each line item. Quantities shown represent the quantities estimated to be ordered over the delivery period. Ordering will be issued based on fiscal year (October 1 through September 30) subject to the availability of funds. Delivery Schedule: The delivery schedule will be on Thursday from 8:00am through 11:00am, with the exception of an Emergency Broadcast (hurricane, earthquake, etc). When emergency occurs the contractor shall be available to make the delivery as ordered. The contractor shall be contacted by Mss. Mongil, Assistant Chief Dietetics and/or with Mr. Parravichini, Program Clerk or designee at 758-7575 extension 3504 and 3320 to clarify any question in reference to delivery schedule. Contract Administration: The Contractor shall contact the Contracting Officer on all matters pertaining to Administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect the price, quantity, quality, or terms of this contract. The contractor shall provide a contact person whom VA Medical Center may contact during the performance of this contract for prompt action on matters pertaining to the administration of this contract. A notice received by this contact person shall be considered to be received by the Contractor. The Contractor is to fill in the following information regarding this contact person: Name________ Address: _______Telephone: _____Cellular:______ Fax:_____ Beeper: _____. Payment: Contractor invoices shall include as a minimum the following: Contract Name and telephone, Description, Unit Price, Contract Number, Purchase order number, Total amount, Invoice Date, Invoice number. Contractor shall send the invoice to: VA MEDICAL CENTER, ONE VETERANS PLAZA, FISCAL SERVICE (04), SAN JUAN, PR 00926. Evaluation of options shall be not obligate the Government to exercise the option(s). Provision 52.212-1, Instructions to Offerors -- Commercial Items, is applicable. The offerors shall be required to complete and include a copy of the following provisions 52.212-3, Offeror Representations, and Certifications -- Commercial Items, (OCT 98). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (ARP 1998). Offeror shall submit their bank references 52.252-2 Clause Incorporated by Reference (FEB 1998) 52.232-18 Availability Of Funds (APR 1984). 52-247-35 F.O.B. Destination, Within Consignees Premises.(APR 1984), 852.270-4 Commercial Advertising (NOV 1984). 52.216-18 Ordering (OCT 1995), 52.232-33 Mandatory Information for Electronic Funds Transfer Payment (AUG 1996), is applicable to this acquisition. Clause 52.212-5, Contract Terms and Conditions, Required to Implement Statutes or Executive Orders -- Commercial Item (OCT 98), applies to this acquisition. In addition clause 52.217-5, Evaluation of Options, 52.217-8, Option to Extend Services, 52.217-9, Option to Extend the Term of the Contract. Bid are due by Close of Business (COB) September 2, 1998. The solicitation number IFB672-147-99 shall be listed on the outside of your bid envelope attention to Ana G. Alvarado for identification purpose. Posted 08/03/98 (W-SN231809). (0215)

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