National Library of Medicine, Office of Acquisitions Management, Building 38A, Room B1N17, 8600 Rockville Pike, Bethesda, Maryland 20894

R -- OFFSITE STORAGE OF MOTION PICTURE FILM AND FIRST GENERATIOIN 35MM SILVER GELATIN CAMERA MASTER MICROFILM POC Sharon L. Cummings -- (301) 496-6546 The National Library of Medicine (NLM) intends to contract on a sole source basis, under the authority cited in FAR 6.302-1 with National Underground Storage (NUS), Boyers, PA. The contract will provide off-site, below ground, closely temperature and relative humidity controlled, well maintained, well monitored, clean, secure vault storage spaces built to NLM's specifications. NLM-owned materials to be stored in the vaults include approximately 3,400 reels of acetate-based motion picture film; approximately 40,000 reels of first generation silver gelatin camera master high contract, color, and continuous tone microfilm including both polyester-and acetate-based microfilm stock; and small quantities of videotapes, paper, and other materials as desired by NLM. An estimated 500 motion picture reels and between 10,000 and 15,000 reels of microfilm are expected to be added to the vaults over the next five year period. These materials are vulnerable to irreversible damage and deterioration exposed to adverseenvironmental conditions or improper handling and many are irreplaceable. The purposes of the this requirement are to provide exclusively for NLM's use a cool temperature (60 F) and low relative humidity (30%RH) vault and a cold temperature (35 F) and low relative humidity (25% RH) vault to which is appended a slightly warmer (55 F, 40% RH) anteroom vault for temperature and humidity conditioning of materials entering and leaving the cold vault. For all vault spaces the Contractor shall provide: (1) stable temperatures and relative humidities which meet NLM's strict requirements; (2) air quality which meets stringent preservation requirements for acceptable levels of airborne particulate matter and gaseous impurities; (3) disaster prevention and security measures including alarms to identify unacceptable temperature and relative humidity levels, smoke detectors, fire suppression equipment, and intrusion alarms; (4) 24 hours per day, 7 days per week disaster monitoring and detection and 24 hour per day, 7 dayper week on-site availability of expert HVAC engineers; (5) an annual independent party sampling of air quality; (6) a routine program of fire and flood safety inspections and equipment maintenance and repair for the electrical, fire alarm and HVAC systems by expert maintenance staff; (7) 24 hour per day, 7 days per week on-site security and insurance coverage for NLM-owned materials as well as coverage for NLM materials when in transport to or from the storage facility; (8) adequate and appropriate shelving and furnishings for the storage of and access to NLM's materials (9) delivery service (two day turn-around time) for stored NLM materials and pickup service for shipment of additional material from NLM (four day turn-around time), using bonded and security-cleared drivers; (10) transportation and secure packaging for NLM materials in protective containers using air-conditioned vehicles; (11) detailed, accurate inventories of stored materials and (12) periodic reports of environmental monitoring, tests and inspections and of equipment maintenance, calibration and repair. The notice of intent is not a Request for proposal (RFP) nor is an RFP available. Based on the Authority cited in 41 U.S.C. 253(c)(1), as set forth in FAR 6.302-1, award to National Underground Storage (NUS) for this contract without full and open competition is planned. See numbered Notes 22 and 26. (0148)

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